Transcript What Should Counties Be Doing Now to Prepare?

Road Map toREADY
Mission Writing
“You Can’t Always Get What You Want, But Sometimes You Will
Get What You Need” Rolling Stones
Jon Erwin, Special Projects Coordinator
Office of Emergency Operations
Florida Department of Health
[email protected]
What Is a Mission?
• A ‘mission’ serves several functions:
– Request to the State for resources (things and
people) once local resources are depleted and/or
overwhelmed
– Provides documentation of actions taken in
support of the local response for reimbursement
– Tracks the allocation and distribution of
resources and their status during an event
Key Planning Assumptions
• Disaster response is a local responsibility
• Local governments “may” be on their own for the
first 72-96 hours following a hurricane, less for
other disasters
• All mission requests for State support must
originate through the County EOC
• Coordination can occur at the agency – state level
• There will be a designated individual(s) within the
county EOC and/or ESFs who has the authority
and ability to enter information and mission
requests into Tracker
Key Planning Assumptions
• Local government is responsible for all disaster
related costs
– ESF 8 reimbursement and purchases are billed through
Headquarters Finance Office
• Partial or full re-imbursement for certain eligible
costs may be made available through the federal
government if there is a Presidential Disaster
Declaration
– Traditionally a 75% - 25% federal – requestor split
– 100% for some portions of the initial response
• Costs should not be a consideration for life safety
issues!
Tracker Mission Elements
TITLE
• Be concise and descriptive
• Anyone reading the mission title in Tracker
should be able to tell who is asking for what
• Avoid jargon and acronyms
Example: “MCEOC Requests C-130 EMAC
Mission to Evacuate LKMC”
Mission Elements
ORGANIZATION
• List the organization making the request
• Will normally be the county EOC and/or
one of it’s ESF’s
Example: “Escambia County “ESF 8” request
additional Special Need Shelter Cots”
Mission Elements
• Organization
– Who is requesting the asset
• ESF
• Facility
• Business
• Phone Number
– Must be a 24/7 point of contact for the entity
making the request
Mission Elements
• Fax Number
– If available
• Contact Name
– 24/7
– Be concise in your out going briefing
Mission Elements
MESSAGE or REQUEST DETAILS
• If this is an information only entry, toggle the
“NO” radio button so it is not noted in Tracker as
an entry not requiring a tasking
• Other information in this box will self generate
– Date/Time
– Related Incident (event)
Mission Elements
MESSAGE or REQUEST DESCRIPTION
• Message has several purposes:
– To address a need and identify a needed asset
– To provide a reference and paper trail of ongoing
activities (situation/status reports, incident action plans)
• Provide information for billing and
reimbursement post event
Mission Elements
MESSAGE DESCRIPTION, cont.
• Message should contain:
–
–
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–
–
–
–
Who the request is for
Describe the problem
Describe what you want to do/need to address the problem
When needed
How long is it needed for
Special problems/circumstances
Special problems/circumstances/site limitations that would affect delivery
• For technical or specialized help:
– Describe what you want
– State ESF 8 Subject Matter Expert will follow-up for clarification as
needed
Mission Elements
MESSAGE DESCRIPTION/ON-SCENE CONTACT
• If possible, ID two on-scene POC’s
• The POC should be a person who is always accessible by
phone
• POC should be the on scene contact, not a site rover or
someone in the EOC
– Some vendors will not deliver to a site without a signature from the
POC listed in the mission
• Preferable to have a landline and cell phone number
Mission Writing Guidance
• Do not combine separate requests into a
single mission
– Don't mix apples with oranges
• Be concise in your request
– If your requesting a generator, you may request
someone install and maintain it. Will it need
fuel?
Mission Writing Guidance
• Anticipate needs (staff, equipment/supplies)
– EX: If SpNS staff have been in place for 4 days, and the
event is on-going, assume you will have to replace staff
• Remember that deploying resources takes time
– After a hurricane impact expect to be self-sustaining for
72 hours
– Despite the state’s best efforts we cannot always get
product to the impacted areas immediately
Mission Writing Guidance
• Do not request a resource unless you anticipate
needing it or it is needed:
– There are limited resources to meet potentially
unlimited needs
– Once a resource is mobilized and/or enroute it is
difficult to stop
– Often takes days to mobilize and deploy personnel
– All missions will encumber a cost which is the
responsibility of the requesting entity, i.e., local
government/agency
Mission Writing Guidance
• Be prescriptive in your mission request if
you know what you need
– EX: Nurse
• What type (RN, LPN, CNA)?
• Any specialty required (pediatric, trauma)?
– EX: Oxygen
• What size tank?
• What kind of connectors?
• How much tubing?
Mission Writing Guidance
• Be descriptive of the need so that the State
EOC can better appropriate limited
resources
• Changes to mission should be noted
through a mission update
• With any questions or change in mission
status/need call the State ESF 8 desk (see
why; next slide)
Must Have Good Communication
• There needs to be good communication between:
– Those needing the resource
– Those submitting the resource request, and
– Those finding/providing the resource
• Purpose:
– Ensure mission clarity
– Ensure timely mission completion
– To account for blips and bumps in the process as
conditions and needs change
Questions?
Thanks
Forward additional questions to:
• Michael Jacobs – [email protected]
• Michael McDonald
– [email protected]
• Bobby Bailey
– [email protected]
• Sc205-4040 or 850-245-4040