What is administrative capacity?
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Transcript What is administrative capacity?
Evaluating administrative and
institutional capacity building
International Evaluation & Methodology Conference
6-7 May 2010 Budapest
Anna Galazka
European Commission,
DG Employment, Social Affairs & Equal Opportunities,
Evaluation and Impact Assessment Unit
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Outline
Rationale for the evaluation
Purpose and evaluation questions
Analytical framework and methodology
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What is administrative capacity?
“the process through which individuals, organizations
and societies obtain, strengthen and maintain the
capabilities to set and achieve their own development
objectives over time” UNDP
“the capacity to manage the complex processes and
interactions that constitute a working political and
economic system” World Bank
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Rationale for the Evaluation
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General aspects
Importance of administrative capacity for the
economy and for the people;
Administrative and institutional reforms in the last
20 years;
Role of the EU in the administrative capacity
building.
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ESF Regulation – the legal basis
Strengthening institutional capacity and the
efficiency of:
public administrations and public services at
national, regional and local level;
and, where relevant, of the social partners and
non-governmental organisations,
with a view to reforms, better regulation and good
governance especially in the economic,
employment, education, social, environmental and
judicial fields.
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Purpose of the Evaluation & Evaluation
Questions
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Purpose of the evaluation
To assess the relevance, effectiveness, efficiency
and sustainability of the ESF 2007-13 interventions
in the administrative and institutional capacity
building;
To provide recommendations on the priority for
2014-2020 programming period, particularly the role
of the Commission.
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Evaluation questions
What was the context in which administrative and
institutional capacity building interventions have
taken place?
What is the perceived impact of the EU preaccession and ESF support to administrative and
institutional capacity building in the Member
States?
How could a future ESF priority on administrative
and institutional capacity building look like? - What
could be the role of the Commission?
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Analytical framework and methodology
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Methodology step by step
Scoping analysis – identifying issues and
interventions relevant for administrative
capacity building – literature review
Context analysis - inventory of administrative
capacity building interventions in 10 MS national reports
Mapping of the relevant ESF interventions
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Scoping – dimensions of administrative
capacity building
Policy – organisational development
legislation;
management;
cooperation.
Human Resources – individual capacity
development
people;
competences/skills;
operating budget.
Systems and tools - development of instruments,
methods, guidelines, manuals, procedures, forms
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Issues/
Interven
tions
Capacity
Structures
Legislation
Management
Human Resources
Cooperat
ion
People
Skills
Systems
& tools
Budget
Preparation Implementation Monitoring/
evaluation
Policy Management Cycle
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Context analysis – problem factors in MS
administrations
an inherited political culture
weak structures and cooperation
skills and competence gaps amongst civil servants
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Mapping of ESF Administrative
Capacity Building Activities
Types of activities
Countries where
this activity is
implemented
National (N) /
Regional (R) /
Local (L)
Main indicator
used
Implementation of
strategic plans
and/or
organisational
development plans
Romania
Hungary
Lithuania
Greece
N, R, L
N, L
N, R, L
N
Number of
administrative
bodies affected by
organisational
development
measures
Activities to
enhance
modernisation of
financial
management
Poland
Greece
N
N
Number of
institutions receiving
support for
performance-based
budgeting
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Example: Challenges to Human Resource
Development Strategies in National Administrations
Can not be addressed by ESF interventions as
presented in the OPs:
Outdated strategy (RO);
Lack of responsibility (RO);
Lack of awareness on importance HR (RO).
Can be addressed by ESF interventions as presented
in the OPs:
Lack of sound analysis for HRD development (BG);
Lack of trained staff in HR departments (BG);
Lack of integrated strategy (HU/SL/BG).
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Difficulties for the evaluation
Lack of proper indicators
Most of the capacity-building projects have
just started
Limited transparency, dependency from
political decisions
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Next steps
Case studies - selected projects
Validation of findings through national focus
groups
Interviews with key experts from international
organisations
Developing recommendations
Central workshop on the future role of ESF
Final report planned for September 2010
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