Transcript Early Lutz Rd Sewer Improvement

Board of County Commissioners
Allen County, Ohio
Informational Update Meeting
July 26, 2004
OVERVIEW OF TONIGHT’S MEETING
I.
II.
III.
IV.
V.
VI.
VII.
Meeting Objective
History of the Project
Proposed Sewer Layout
Procedures for Completion of Project
Cost to Property Owners
Tentative Project Schedules
Questions
I. Meeting Objective
This project consists of providing sewer service to
approximately 92 property owners in an area
consisting of Lutz Rd., Shearin Ave., Early Ave., and
a portion of Berryhill Rd.
This meeting will provide for public participation on
the consideration of constructing the sanitary sewer
improvement.
Discussion items will include proposed sewer line
locations, tentative cost for construction, and
schedules.
II. History of the Project
1/30/01
4/11/01
4/17/01
4/25/01
5/30/01
9/11/01
7/24/03
1/04
Informational Meeting #1
1st round of site testing 8 sites , slide
2nd round of site testing
DPA Hearing #1
DPA Hearing #2
Commissioners authorize design
County submits application for $570,000 ODOD,
CDBG Competitive Water and Sewer Program, and
application for $116,000 ODOD, Formula Block Grant
Program.
ODOD notifies County of lack of funds in the
Competitive Water and Sewer Program.
III. Proposed Sewer Layout
•
•
Pump Station
Early Ave..
N
Shearin Ave.
Proposed Gravity Sewer
Force Main Sewer
Cairo
U.S. 30
Lutz Rd.
ProjectArea
IV. Procedures for Completion of Project
1. Ohio Revised Code Chapter 6117 Assessment District:
A. Conduct a Construction Assessment Hearing.
B. Five day wait for written objections.
C. Respond to all written objections.
D. Commissioners consider resolution to proceed with
construction.
E.
F.
G.
H.
Ten day wait for filing of all appeals to Probate Court.
Settle all appeals.
Proceed to the construction of the project.
Complete construction of the project.
IV. Procedures for Completion of Project
1. Ohio Revised Code Chapter 6117 Assessment District (cont.)
I. Finalize cost of construction and mail billings to
property owners.
J. Notify property owners to connect to project.
K. Certify assessments to the tax duplicate of the
property owners.
IV. Procedures for Completion of Project
(cont.)
2. Debt Service/Grant Funding
A. Conduct Public Hearing (CDBG requirement).
B. Make application to ODOD for CDBG, Competitive Sewer
and Water Program funding.
C. Bid construction of project.
D. Begin construction of project.
E. Begin application process for LMI connection assistance.
F. Complete construction of project.
G. Notification to property owners for connection to
project.
V. Cost to Property Owners
1A. Construction - ORC 6117 Assessment District:
A. DPA (Detailed Planning Assessment) - Complete
B. CA (Construction Assessment)
CA – 20 year assessment with interest:
Construction Cost
$1,007,573.00
Engineering (Administrative and Inspection) $ 65,700.00
Interest during construction
$ 15,000.00
Miscellaneous (Easements, Permits, etc.)
$ 21,000.00
Contingency (5% Construction Cost)
$
50,000.00
Bond Issuance (Legal)
$
7,000.00
Total CA cost
$ 1,166,273.00
Principal Estimated CA = $1,116,273.00 divided by 92 households
= $12,676.88 per household
V. Cost to Property Owners (cont.)
1B. Construction – Debt Service/Grant Funding:
Total Project Cost = $1,166,273
Less $500,000 ODOD,CDBG Assistance
Less $100,000 CDBG Formula Assistance
Less $75,000 County Assistance
Debt Service Balance = $491,273
Principal Debt Service Charge per House
$491,273 ÷ 92 households = $5,339.93 per house
Monthly Debt Service Charge per House
$34.95
V. Cost to Property Owners (cont.)
2. Miscellaneous Non-Assessed Cost to Property Owners
A. Abandonment of existing private sewage system/tanks and
installation of a sanitary sewer lateral to the project.
Approximate Cost - $1,000. Grant funding to cover this
cost may be available for LMI customers.
B. Once a property owner has connected to the sewer line
he or she can will receive a quarterly sewer bill. The
breakdown of the County rates are listed below:
Month’s Billed
Jan-Feb-Mar
Billing Date
May
Due Date
June
Cost
$75.00
Apr-May-June
July-Aug-Sept
Oct-Nov-Dec
Aug
Nov
Feb
Sept
Dec
March
$75.00
$75.00
$75.00
V. Cost to Property Owners (cont.)
Summary of Cost to Property Owners
1A. Construction - ORC 6117 Assessment District:
• Principal Estimated CA = $12,676.88 per household
• Abandonment of existing private sewage system/tanks and
•
installation of a sanitary sewer lateral to the project. Approximate
Cost - $1,000.
Once a property owner has connected to the sewer line he or she can
will receive a quarterly $75 sewer bill.
1B. Construction – Debt Service/Grant Funding:
• Principal Debt Service = $5,339.93 per household
• Abandonment of existing private sewage system/tanks and
installation of a sanitary sewer lateral to the project. Approximate
Cost - $1,000.
• Once a property owner has connected to the sewer line he or she can
will receive a quarterly $75 sewer bill.
VI. Tentative Project Schedule
Debt Service/Grant
Assessment
July 26, 2004
July 26, 2004
CA Hearing
NA
September 29, 2004
Bid Project
January 2005
December 1, 2004
March 2005
February 2005
Complete Construction
September 2005
August 2005
Project Wrap-Up Mtg.
October 2005
August 2005
November 2005
NA
January 2006
NA
Assessment Billing
NA
August 2005
Tax Certification
NA
September 2005
Info. Mtg./CDBG Hearing
Begin Construction
Principal Debt Service Billing
Begin Monthly Debt Service
VII. Questions