Transcript No Slide Title

Construction Assessment Hearing
October 3, 2002
Shawnee Middle School Cafeteria
1
Overview of Tonight’s Meeting:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
Review the objective of tonight’s
meeting.
Review the history of the project.
Review the proposed sewer layout.
Review the statutory procedures.
Review the project cost and financing.
Review the tentative schedule.
Review easement acquisitions.
Questions and answers.
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I. Meeting Objective
This meeting will provide for public participation on the consideration
of the construction assessments for the Oakview Subdivision Area.
This project consists of providing sanitary sewer service to the
Oakview Subdivision Area, Zurmehly Road, Wapak Road, and Nancy
Sue Drive.
Discussion items will include cost of sewer lines and locations,
tentative cost for construction and schedules.
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II. Project History
April , 1999
Allen County Health Department completes evaluations
of 13 on lot home systems.
April 27, 1999
Water test samples were collected from ditches.
June 10, 1999
Second set of water test samples were collected from
ditches. Testing Table
August, 1999
November 17, 1999
Letters were mailed by Allen County Health Department to
homeowners of the Oakview Subdivision explaining
pollution problem in the ditches.
Ohio Environmental Protection Agency (OEPA)
contacted the Board of County Commissioners and
informed the board to submit a Permit To Install (PTI)
within six month outlining the sewerage improvements
necessary to alleviate the pollution problem in the Oakview
Subdivision.
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II. Project History (continued)
December 7, 1999
Informational Meeting is held to explain the details of the project.
December 15, 2000
OEPA issued Draft Orders to sewer the project area. Consent Orders
February 24, 2000
Detailed Planning Hearing was held to discuss and explain the
project.
May 23, 2001
Construction Assessment Hearing.
August 29, 2002
Board of County Commissioners dismiss the proceedings of the
May 23, 2002 Construction Assessment Hearing, set a new hearing
date for September 18, 2002.
September 5, 2002
Board of County Commissioners revise Construction Assessment
Hearing date to October 3, 2002.
October 3, 2002
Second Construction Assessment Hearing.
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III. Proposed Oakview Subdivision Sewer Layout
Existing Pump Station Site
Proposed Pump Station Site
Proposed Force Main
Proposed Sewer
Proposed Party Boundary
6
III. Proposed Sewer Layout (cont.)
Zurmehly Rd.
15” Sanitary Sewer
12” Sanitary Sewer
N
Amanda Lakes #3
Subdivision
Existing
Pump
Station
Zurmehly Rd.
7
III. Proposed Sewer Layout (cont.)
Zurmehly Rd.
12” Sanitary Sewer
8” Sanitary Sewer
N
Zurmehly Rd.
8
Zurmehly Rd.
III. Proposed Sewer
Layout (cont.)
Nancy Sue Dr.
12” Sanitary Sewer
8” Sanitary Sewer
N
9
5277
N
3245
3270
3257
III. Proposed Sewer
Layout (cont.)
S.R. 501
3275
3278
3297
3306
3319
3345
3360
3363
3385
12” Sanitary Sewer
4” Force Main
3397
3368
3450
3425
3475
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III. Proposed Sewer Layout (cont.)
Fort Amanda Rd.
8” Sanitary Sewer
N
11
N
III. Proposed Sewer
Layout (cont.)
Fairgreen Dr.
8” Sanitary Sewer
12
Maple Dr.
1337
III. Proposed Sewer
Layout (cont.)
Fairgreen Dr.
8” Sanitary Sewer
1355
1352
1368
1369
1376
1387
3899
N
13
N
5653
III. Proposed Sewer
Layout (Cont.)
Forest Dr.
5567
1226
5595
1239
1244
1251
8” Sanitary Sewer
1254
1261
1260
1265
1268
1271
1276
Parkway St.
1283
1284
1295
14
1308
1307
1316
N
1321
1322
III. Proposed Sewer
Layout (cont.)
Forest Dr.
1323
3850
Maple Dr.
1345
3853
8” Sanitary Sewer
Lift Station
1365
1360
4” Force Main
1370
1385
1380
1391
15
N
1201
III. Proposed Sewer
Layout (cont.)
Wayside Drive
1207
5529
8” Sanitary Sewer
1215
1216
1231
1228
1258
1259
1266
1267
3826
1271
Parkway St.
3285
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III. Proposed Sewer Layout (cont.)
Parkway St.
8” Sanitary Sewer
1271
3826
1271
Parkway Street
1283
3825
N
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III. Proposed Sewer Layout (cont.)
Maple Drive
8” Sanitary Sewer
N
3850
1313
Maple Drive
1337
3853
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III. Proposed Sewer Layout (cont.)
Forest Drive
8” Sanitary Sewer
1376
1385
1387
Forest Drive
1380
3889
3863
N
1391
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III. Proposed Sewer Layout (cont.)
Force Main Location
4” Force Main
8” Sanitary Sewer
Lift Station
12” Sanitary Sewer
3278
3306
1365
N
3364
3360
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IV. Statutory Procedure
A.
Conduct Detailed Planning Assessment (DPA) Hearing.
B.
Legislation approving DPA.
C.
Complete construction plans.
D.
Finalize DPA costs, and mail billings to property owners.
E.
Conduct a Construction Assessment Hearing.
F.
Five day wait for written objections.
G.
Respond to all written objections.
H.
Ten day wait for filing of all appeals to Probate Court.
I.
Settle all appeals.
J.
Dismiss proceedings of first Construction Assessment Hearing.
K.
Conduct a second Construction Assessment Hearing.
L.
Five day wait for written objections.
M.
Respond to all written objections.
N.
Ten day wait for filing of all appeals to Probate Court.
O.
Settle all appeals.
P.
Proceed to the construction of the project.
Q.
Complete construction of the project.
R.
Finalize cost of construction and mail billings to property owners.
S.
Notify property owners to connect to project.
T.
Certify assessments to the tax duplicate of the property owners.
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V. Cost to Property Owners and Financing
1.
Final Detailed Planning Assessment (DPA)
DPA – 5 year Assessment with interest:
Engineering
Soils
Miscellaneous Expense
Advertising
Note Interest
Final
$69,300.00
$ 9,152.75
$
0.00
$ 674.62
$ 7,620.00
Total DPA Cost
$86,747.37
Final DPA billed to each property owner:
$86,747.37 / 137 households = $633.20
Note ~ Will appear on the first half taxes of 2003.
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V. Cost to Property Owners and Financing (cont.)
2.
Estimated Construction Assessment (CA)
CA – 20 year Assessment with interest:
Engineering (Administrative, Bidding, and Soils)
Construction
Legal
Note & Bond Issuance Fees
Advertising
Permits
Interest on Notes
Easement Acquisition
Contingency
Total Principal For Assessments
$120,000.00
$1,145,000.00
$10,000.00
$20,000.00
$1,000.00
$10,000.00
$75,000.00
$10,000.00
$110,000.00
$1,501,000.00
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V. Cost to Property Owners and Financing (cont.)
2.
Estimated CA with OPWC Financing
= ($1,501,000.00 - $225,000.00 (have received $188,000.00 to date)) ÷ 135
=$9,451.85
The County will commit up to $75,000.00, and the Township will commit
up to $50,000.00 to bring the assessment down to:
=( $1,276,000.00 - $75,000.00 - $50,000.00) ÷ 135 = $8,525.93
Note: The County and the Township will decrease their amount of
commitment in a proportionate manner in the event the total project
cost is reduced.
Not to Exceed Total Assessments Billed to Property Owners:
= DPA + CA = $633.20 + $8,525.93 = $9,159.13
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V. Cost to Property Owners and Financing (cont.)
2. Estimated CA (cont.):
Half Year Tax payments are as follows:
Term of Loan
Interest Rate
Half Year Tax Payment
Sum of all Payments
20 yrs.
4½%
$325.00
$13,000.00
25 yrs.
5.0 %
$300.00
$15,000.00
30 yrs.
5½%
$314.00
$18,840.00
Note ~ CA may be paid in cash or placed on taxes for twenty years with interest.
3. Miscellaneous Non-Assessed Cost to Property Owners
a.) Abandonment of existing private sewage system/tank and installation of
sanitary sewer lateral to the project. Approximate cost - $700.00 to
$1,000.00.
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V. Cost to Property Owners and Financing (cont.)
3.
4.
Miscellaneous Non-Assessed Cost to Property Owners (cont.)
b.) Once a property owner has connected to the project he or she will
receive a quarterly sewer bill form the County to pay for operation,
maintenance, and future major capital expenditures for the sewer
district. The breakdown of the County sewer billing is as follows:
Month’s Billed
Billing Date
Due Date
Cost
Jan-Feb-Mar
May
June
$75.00
Apr-May-June
Aug
Sept
$75.00
July-Aug-Sept
Nov
Dec
$75.00
Oct-Nov-Dec
Feb
March
$75.00
Financial Assistance
The
County has CDBG funds that are available on a limited basis to assist LMI
households for the cost of connecting to the sanitary sewer (abandonment of
septic tank, and construction of service lateral). Application needs to be
made to the County CDBG Coordinator so that eligibilty and, order
assistance may be determined. Ohio Rural Development has grant
assistance for property owners ages 62 yrs., and older with good credit
(www.rurdev.usda.gov, “Housing and Community Facilities”, 419-2220242, Cindy Craley)
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VI. Easement Acquisition
The County is requesting all property owners who have, or will be
contacted for acquisition of easements to donate the easement to the
project. The cost of acquisition of easements is factored back into
the overall cost of the project. Therefore, all property owners in the
project will pay for the added cost of easement acquisition.
We have a list of all easements yet to be acquired. I would request you
get with us at the end of this meeting to negotiate the acquisition of the
easement on your property.
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VII. Tentative Schedule
Informational Meeting
DPA Hearing
First CA Hearing
Second CA Hearing
Begin Construction
Construction- Substantially Complete
Complete Grading/Seeding
Assessment Billing
Project Wrap-Up Meeting
Tax Certification
12/17/1999
2/24/2000
5/23/2001
10/03/2002
12/04/2002
6/30/2003
7/30/2003
8/2003
8/2003
10/1/2003
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VIII. Questions & Answers
Note: Please State Your Name and Address, for the record,
before asking your question.
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