Transcript Fall Coach’s Meeting

Agenda
 Introduction
 Personnel
 Amateurism
 Recruiting
 Eligibility
 Financial Aid
 Summer Camps
 Equipment and Apparel
Conduct and Ethics
 Established and Enforced by:
 The Villanova Department of
Athletics

Villanova University

The Big East Conference

NCAA
NCAA Bylaw 11
Coaching Limitations
Personnel
Yes
No
Head Coach
•All Coaching Duties
Volunteer Coach
•Receive A maximum of 2
complimentary tickets to
home contest in coach’s
sport
•Contacting/Evaluating
PSA’s off campus
•Scouting Opponents off
campus
•Recruiting Coordination
functions
Non Coaching Staff
(Director of operations)
•Participate in organized
activity involving coaching
staff
•Administrative duties
•Observe practice
•Sit on an institution’s bench
or coaches box
•Participate in instructional
activities with SA’s
•Observing SA’s engaged
voluntary athletically related
activity
•Participating in on-court or
on-field activities
Managers
•Participate in limited oncourt or on-field activities
during practice
•Providing instruction to
student-athletes
•Participate in countable
athletically related activities
NCAA Bylaw 12
NCAA Bylaw 13
Official Visits
 Transportation
 We can pay for the PSA’s flight

All sports except MBB, we cannot pay for the parent’s flight.
 We cannot reimburse parents for flight. Give credit card info to
Jen Burns.
 We can transport a PSA off campus for meals, game, etc
in coaches car.

We cannot transport PSA in team travel bus/van.
Official Visits
 Meals/Money
 Please mark when/who used coupons and return
unused.
 Host money – do not use credit cards!
 $40 per day – do not go over!
 Must fill out cash advance.
Official & Unofficial Visits
 Remember the risks of mixing official visits and unofficial visits!
 Transportation, meals, payment, etc.
 Complimentary Tickets
 A PSA must sign for complimentary tickets before their 2 guests
sign and are allowed in the game.
 Can’t pay for parents hotel if the PSA arrives too late to start the
visit.
 At the completion of the 48 hour visit, the PSA must depart
campus immediately, otherwise we cannot pay for expenses
incurred by the PSA, including the cost of their transportation
home.
Official Visits
 Tips for a smooth visit:
 5 days prior

Test scores, transcripts, 5 visit letter, itinerary
 48 hours – deadline.
 Ask for the PSA’s NCAA ID # up front. Write down.
 Put the host name on the itinerary. Meet with Kelly.
 Need meal coupons? Write down when they are used.
Give back unused!
 Any comp tickets? Give us a copy.
Official Visits
 After the visit:
 Final visit record - ACCURACEY-signatures
 Host receipt form - signatures
 PSA receipt form - signatures
 Copies of meal/entertainment receipts
 www.villanova.com/forms
 Let us know if the visit was canceled – why?

Weather, PSA canceled, dead period, etc.
Recruiting Periods
 Quiet Period
 In-person on campus recruiting
 No in-person off campus recruiting
 Dead Period
 No in-person recruiting contacts or evaluations on or off the campus
 No official or unofficial visits
 Evaluation Period
 Off-campus activities designed to assess the academic qualifications
and playing ability of PSA
 No in-person, off-campus recruiting contacts shall be made
 Contact Period
 In-person, off-campus recruiting contacts and evaluations
 Recruiting Period (Men’s Basketball)
 In-person, off campus recruiting and evaluations
NCAA Bylaw 14
Division
I
Eligibility
What is an appropriate program?
•Requires regular & ongoing
student/teacher interaction.
•offers courses that are 4-year college
prep.
•Includes actual instruction
•Has certified/qualified teachers
•Uses a combination of assessments
•Requires students to complete the
course
•Meets the high school policy
•Uses security measures to verify
student’s identity
•If proctors- there should be a process
for selecting proctors and a means to
ensure they are qualified and perform
their duties
Initial Eligibility
• Must qualify to compete for
Villanova during SA’s first year
•Must qualify to receive
athletics scholarship during
SA’s first year
•SA may compete for 4 seasons
if he/she maintains eligibility
from year to year
NCAA Bylaw 15
Written Offers of Aid
 Written offer of aid cannot be provided until Aug. 1 prior to
the PSA’s senior year.
 To receive written offer, PSA must be:
 Registered with Eligibility Center
 Added to team’s Institutional Request List (IRL)
 Please inform compliance of the prospects that will be
receiving written offers of aid.
Please provide us with any current letters that you use
for written offers of aid in order for the language of
the letter to be approved.
Additional Information
Unofficial Signings
 Any PSA who is not receiving a grant-in-aid may
not sign an NLI. Please see the compliance office
if you would like an unofficial letter to be sent.
Camps/Clinics
 Compliance needs to know about all camps/clinics!
 Need background checks for all involved.
 Need insurance
 Unless the clinic is a fundraiser for VU

VU insurance will cover this
What can I do with old uniforms?
 To be able to give old apparel items (warm-ups,
uniforms) to student-athletes prior to the end of their
college participation, the items must not be reusable
(normal wear through practice/competition from team
members in prior seasons). At the discretion of the
institution, the apparel may be considered property of
the S/A and may not be sold by the S/A.
 A S/A may retain athletics apparel items (not
equipment) at the end of the individual’s intercollegiate
participation.
Counting Days
 During defined championship or nonchampionship
segment, each day counts excluding:
 Required days off (1 day per week)
 Official vacation, holiday and final-exam periods when
no practice or competition occurs
 This does not apply to basketball or football.
 Baseball and softball are not affected by this during
their nonchampionship segment.
Counting Days Example
 When two days are given off (free of any countable
athletically related activities) in one week during a
championship or nonchampionship segment, one of
the days will still count towards the team’s playing
season.
 If Golf provided two days off during either their
nonchampionship or championship segment, six of
the seven days would still count towards the 144-day
maximum.
Practice Logs
 Use Daily Activity Codes (W, P, G, M)
 Use time of day (Noon – 2pm P, 2pm – 4pm W)
 Designate a responsible S/A to sign the practice logs each
month. S/A must sign in the compliance office.
 Turn in to the compliance office ASAP – without S/A
signature!
 Reminder- Last practice day for out-of-season sports is
Friday December 7th, one week before the start of finals!
 Winter/Spring Sports
 Compliance Meeting
August 28th 7:00-9:00pm
 Villanova Room
 Tuesday,
begin practice until the 1st day
of school – No meetings the weekend
prior!
 Cannot
QUESTIONS?