Transcript Recruiting/Scouting Services

Division II Recruiting
Amanda Conklin and Leslie Schuemann
2012 NCAA Regional Rules Seminar
Overview
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Contactable prospective student-athletes (PSAs).
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Newly adopted legislation.
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Recent interpretations.
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Recruiting and scouting services.
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Common violations related to official and unofficial visits.
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Ease of Burden concepts for feedback.
Learning Objectives
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Effectively apply basic recruiting legislation.
Become familiar with application of newly
adopted recruiting legislation and recently issued
interpretations.
Increase comfort level with recruiting/scouting
services legislation.
Contactable Prospective Student-Athletes
Definition of Prospective Student-Athlete
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Started classes for grade nine; or
Has not started classes for grade nine but the
institution provides any financial assistance or
other benefits not provided to prospective
students generally.
Definition of Prospective Student-Athlete
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Remains a PSA until:
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Officially registers, enrolls full time and attends classes
in any term at a four- year institution’s regular
academic year; or
Participates in regular squad practice or competition at
a four-year collegiate institution.
NCAA Bylaw 13.02.9
Definition of Enrolled Student-Athlete
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Enrollment was solicited by a member of the athletics
staff or representative of athletics interest;
View toward student’s participation in intercollegiate
athletics; or
Reports for intercollegiate squad under the
jurisdiction of the athletics department.
Bylaw 13.02.5
Contactable Prospective Student-Athletes
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Four -year college PSAs.
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Need permission to contact if a student-athlete (SA).
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Do not need permission to contact if never a SA.
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Two-year college PSA.
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High school PSA.
Bylaw 13.1.1
Hearing Opportunity
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If permission to contact denied:
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Must inform SA in writing of hearing opportunity
within 14 days of receiving SA’s written request.
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Must be conducted by entity outside athletics.
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Must include institution’s policies and procedures.
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Hearing must be conducted within 30 days of written
request for hearing.
Bylaw 13.1.1.2.1
Case Study
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2012 spring semester four-year college softball
PSA makes an unofficial visit to campus.
Softball coach has on-campus contact with the
PSA.
Does the coach need permission to contact?
Case Study Conclusion
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The institution needs permission to contact a
four-year college PSA.
Bylaw 13.1.1.2
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What if the prospect is not an SA?
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Do not need permission to contact.
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Need one-time transfer exception to compete.
Bylaws 13.1.1.2 and 14.5.5.3.9
Newly Adopted Legislation
NCAA Division II Proposal No. 2012-11:
Contacts
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In-person, off-campus recruiting contacts
permitted beginning June 15 immediately
preceding a PSA’s junior year in high school.
No limit on number or frequency following the
first permissible date.
Proposal No. 2012-11: Contacts
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Effective: June 15, 2012; for any PSA entering his or
her junior year in high school June 15, 2012, and
thereafter.
Bylaws 13.1.1 and 13.1.6
Proposal No. 2012-12: Telephone
Calls
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Telephone calls permitted beginning June 15
immediately preceding a PSA’s junior year in high
school.
No limit on number or frequency of telephone
calls following the first permissible date.
Proposal No. 2012-12: Telephone
Calls
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Effective: June 15, 2012; for any PSA entering his or
her junior year in high school June 15, 2012, and
thereafter.
Bylaws 13.1.1 and 13.1.3
Proposal No. 2012-13: Electronic
Transmissions
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Athletically related recruiting materials,
electronic media and electronically transmitted
messages permitted beginning June 15 before a
PSA’s junior year in high school. Electronically
transmitted messages must be private between
sender and recipient.
Proposal No. 2012-13: Electronic
Transmissions
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No limit on number or frequency of recruiting
materials, electronic media and electronically
transmitted messages.
Effective: June 15, 2012; for any PSA entering his or
her junior year in high school June 15, 2012, and
thereafter.
Bylaw 13.4
Noncontroversial Amendment to
Proposal No. 2012-13
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Intent: Electronically transmitted correspondence
may not be sent to a PSA during the conduct of the
institution’s contests in that sport.
Effective: June 15, 2012; for any PSA entering his or her
junior year in high school June 15, 2012, and thereafter.
Case Study
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Date: May 1, 2012.
Coach has asked if it is permissible to begin
unlimited contacts, phone calls and texts with a
two-year college prospect.
Coach explains that it should be permissible
because it is after June 15 of the PSA’s junior year in
high school.
Is this permissible?
Case Study Conclusion
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It would not be permissible to begin unlimited
contacts, phone calls and texts to a two-year
college PSA on or before May 1, 2012.
Effective date of the proposal is June 15, 2012.
Case Study
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PSA is enrolled in a high school that has an
extended calendar.
PSA’s last day of his or her sophomore year is July
1, 2012.
When can an institution begin unlimited contact,
telephone calls and electronically transmitted
media to this PSA?
Case Study Conclusion
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The institution may begin unlimited contacts,
telephone calls and electronically transmitted
media June 15, 2012, immediately preceding the
PSA’s junior year in high school.
For international PSAs, institution would need to
determine when the PSA’s junior year occurs.
Monitoring
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No longer need to monitor number and frequency.
Should monitor PSA and permissible date of
initial telephone call, contact or electronically
transmitted media.
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Institution needs to monitor recruited status.
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Document content for historical reference.
Recruiting Best Practices
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Document created by NCAA Division II Student-Athlete
Advisory Committee.
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Guidelines for coaches and administrators.
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Available at NCAA.org.
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Division II Governance
DII SAAC Recruiting.
Resources and Best Practices
Proposal No. I-2012-6 TryoutsMandatory Medical Exam
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Medical exam conducted by physician.
Within six months of practice, competition or
conditioning during prospects senior year in high
school.
Accepted by prospects high school for the entire
senior year.
Bylaw 13.11.2.1(c)
Recent Interpretations
Recruiting Functions Used in the
Recruitment of Two-Year and Four-Year
College Transfers (March 7, 2012)
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There is no limit on the number or frequency of
in-person off-campus contacts, telephone calls,
printed recruiting materials, electronic media and
electronic transmissions with two-year college
transfers or four-year college transfers for whom
the institution has received permission to contact.
Bylaws 13.1.6, 13.1.3.1, 13.4.1 and 13.4.2
PSA with No Reasonable Expectation of
Participation (April 11, 2011)
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PSA has no reasonable expectation of
participating in intercollegiate athletics.
Due to disability or terminal illness.
PSA with No Reasonable Expectation of
Participation (April 11, 2011)
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Bylaw 13 restrictions do not apply.
Provided the prospect is not a relative of a
prospect being recruited by the institution.
Camp Employment for Children of Institutional
Staff Members (April 20, 2011)
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May not employ children of staff members if:
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Signed a National Letter of Intent (NLI) , written offer
of admissions or financial aid with a different
institution.
May employ children of staff members if:
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Has not signed an NLI or written offer of admissions
or financial aid.
Bylaw 13.12.2.1
Definition of a Recruiting/Scouting
Service (April 1, 2011)
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Individual, organization or entity that is primarily
involved in:
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Providing information about PSAs.
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May provide information to only paid subscribers.
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May provide service only available to select groups.
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May provide information to public free of charge.
Definition of a Recruiting/Scouting
Service (April 1, 2011)
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Does not include:
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Individual, organization or entity that provides
information about PSAs incidental to its primary
purpose and is generally available to the public (e.g.,
media outlet).
Recruiting/Scouting Services
Recruiting/Scouting Services
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May distribute personal information to
institutions (e.g., academic or athletics records).
May not have fee paid by the PSA based on
placing the PSA in a collegiate institution as a
recipient of financial aid.
May not act as an intermediary between the PSA
and an NCAA institution.
Bylaw 12.3.3.1
Recruiting/Scouting Services
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May not provide verbal information to NCAA
coaches.
May not provide assistance to NCAA coaches
with identifying PSAs.
May not provide a discounted subscription rate
only to certain PSAs.
Bylaws 12.1.2.1.6 and 13.14.3.1
Recruiting/Scouting Services
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May not be endorsed by an NCAA athletics
department staff member.
May not provide NCAA coaching staff members with
expenses to attend an event for recruiting purposes.
(October 6, 2011, Educational Column)
May not employ an NCAA coach at a camp or clinic.
Bylaws 11.3.2.2, 13.14.1 and 13.14.4
Recruiting/Scouting Service
Resources
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Division II Recruiting/Scouting Service
Frequently Asked Questions document.
Available on membership side of NCAA.org.
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Governance
Division II Homepage
Compliance.
Common Violations Related to
Official and Unofficial Visits
Unofficial Visits
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Meals – Bylaw 13.7.2.1.1.
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One complimentary meal for PSA in institutional
dining facility.
May be provided at off-campus dining facility when all
institutional facilities are closed.
Complimentary Admissions.
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No special seating – Bylaw 13.7.2.1.
No special parking arrangements – Bylaw 13.7.2.1.5.
Official Visits –
Academic Requirements
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Presents a score from a PSAT, an SAT, a PLAN or an ACT
test taken on a national testing date;
Complete registration with the NCAA Eligibility Center;
and
Be placed on the institution's Institutional Request List
(IRL) with the NCAA Eligibility Center.
Bylaw 13.6.2
Ease of Burden Concepts
Campus Visits
Ease of Burden Concepts
Campus Visits
Concepts for feedback:
 Eliminate use of terms “official” and “unofficial” visits.
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Institutions limited to providing one expense-paid visit.
Amend first opportunity for an expense-paid visit.
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June 15 immediately preceding PSA’s junior year in high school.
Aligns with permissible dates for contacts, telephone calls and
electronic transmissions.
Ease of Burden Concepts
Campus Visits
Concepts for feedback:
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Change academic requirements for expense-paid visits.
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PSA may present either a test score or a current transcript to the
institution.
PSA must register with NCAA Eligibility Center and be placed
on IRL.
Accounts for earlier date of official visits and the fact that PSA
may not have taken a standardized test.
Ease of Burden Concepts
Campus Visits
Concepts for feedback:
 Eliminate 48-hour restriction on length of expense-paid
visits.
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Institution may pay two nights lodging.
Elimination of three meals per day limitation on expensepaid visits.
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Institution may pay actual and necessary costs for meals for PSA
and those accompanying PSA.
Questions?