Transcript Diapositiva 1 - Home | San Antonio ISD

STAAR EOC
test
administrator
Training
March 2015
Have you read
your manuals?
This training does not replace
your responsibility to read and
follow all manuals.
Calendar of Events
Date
Test
March 30
English I
March 31
Make Ups
April 1
English II
April 2
Make Ups
Check In starting at 9:00 AM
All materials must be
returned this day
April 3
Materials Shipped
Test Versions:
STAAR, STAAR A
A look ahead
Date
Test
May 4
US History
May 5
Biology
May 6
Algebra I
Re-testers
July 6
English I
July 7
Biology, US History
July 8
English II
July 9
Algebra I
STAAR, STAAR A, STAAR L
Who takes what
STAAR
The first consideration for ALL
students with or without
Type 1 or Type 2 accommodations
STAAR A
• Students who cannot access STAAR
with or without accommodations
• Students must be serviced through
SPED or 504 with Dyslexia
• Online assessment with embedded
accommodations & accessibility tools
• ARDC or 504 Committee decision
Who takes what
STAAR L
Available for ELL students who:
• Are not most appropriately assessed with STAAR
Spanish AND
• Have not attained Advanced High in TELPAS Reading
(2-12) AND
• Have been enrolled is US schools for 3 years or less
(5 years for asylee/refugee)
• LPAC decision
• Not available for students whose parent denies
program services
• Linguistically accommodated online test
• Available for math, science & social studies
ELL provision for eng I
ELL students that were in US schools 3 years or less
or 5 years or less for asylees/refugees do not have to
re-test the English I EOC if they:
took the English I EOC
passed the course
completed the paperwork
are not parent denials
It is the responsibility of the campus to confirm all requirements from the
ELL provisional documentation for the exemption.
This is only for English I EOC.
All students must take and pass the English II EOC.
DO NOT submit an answer document
Credits & Substitutions
• Students that were given full credit prior to
September 1, 2014 from homeschooling,
private school, out of state, or CBE do not
take the EOC for that subject
(do not submit an answer document on these students)
• Students with passing scores from
approved substitute assessments do not
have to take a corresponding EOC
(must mark SUBSTITUTION bubble on answer document)
*all substitutions must be approved by the Testing office
and Exclusion Form must be filled out
Time limit policies &
procedures
• Each student is allowed five hours to complete English I & II and four
hours to complete Algebra I, Biology & US History
• Time starts after the test administrator has read all of the directions and
tells students: “…you may begin” or “You may now put on your
headphones”
• Test administrators must communicate orally or in writing the amount of
time left to test (one hour intervals then smaller increments)
• Students with Extended Time must start testing as soon as possible
• Late students must test if there is enough time left in the school day
• Breaks are allowed but the clock does not stop
• Time stops only for:
– Meals
– Emergencies
– Consolidation
– Nurse breaks
Allowable procedures &
materials
The following test procedures and materials are NOT accommodations.
They may be provided based on individual student need. It is not
necessary to indicate the use of these on a student answer document.
• Signing or translating test administration directions
• Reading aloud or signing the writing prompt upon request
• Minimize distractions
• Small group or individual administrations
• Remind students to stay on task
• Scratch paper
• Colored overlays
• Blank place markers
• Highlighters
Page 13 Manual
Page O-12 DCCM
Principal responsibilities
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•
Oversee training and the implementation of test administration process as stated
in the manual
Attend trainings and sign oath
Ensure security and confidentiality of the tests and materials
Approve test administrators, logistics and ensure that the testing environment
meets the following:
– Testing rooms are quiet, well ventilated and comfortable. Students have
enough room to work
– A “Testing- Do Not Disturb” is posted outside each room
– Bulletin boards and instructional displays are covered or removed from any
location students may pass while testing
– All desks used for testing are clear of books and other material not required
for the test
• Monitors the test administrators
• Report any incident to the DTC
CTC responsibilities
• You are the contact person for all test-related communications at your
campus
• You are responsible for the planning, training and execution of testing
• You are required to read and be familiar with all manuals
• You are responsible for test security of materials
• You must supervise and actively monitor testing
• You must report testing irregularities and violations immediately to the
DTC
• You are responsible for supervising the verification of precoded test
materials by campus personnel
• You are responsible for the accounting of all test material and for the
accurate completion of all answer documents
All of this is done with the approval of your principal
CTC responsibilities
• Attend test coordinator trainings and train campus test
administrators
• Receive, manage and secure testing materials
• Prepare answer documents for testing, this includes checking that
the student’s data is current
• Coordinate all campus testing logistics
• Establish and monitor testing procedures to ensure test security
• Verify appropriate score codes, test taken information codes,
testing accommodations codes, and all other coding is correct on
answer documents
• Prepare and return all testing materials to the testing office
• Manage the TAMS system on the campus for
on-line testing
• Prepare statements for incidents if necessary
Test administrator
responsibilities
•
•
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Read the Test Administrator Manual
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of the
state testing system
Read “Guide to the Test Administration Directions” prior to administering
any state assessment
Administer the tests in strict compliance with the directions in the Test
Administrator Manual
Supervise and actively monitor students during testing
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either
before, during, or after testing
Test administrator
responsibilities
• Complete answer documents in accordance with the manual
• Return all testing materials to the campus test coordinator (CTC)
immediately after students finish testing
• Accurately and completely fill out all required documentation for
testing
• Assist the CTC for on-line administrations as needed
• Report testing irregularities and security violations immediately to
the CTC
• Prepare statements for submission to CTC if you are involved in a
testing irregularity or test security violation
Breakfast in the
Classroom
• Only the teacher/adult in the classroom
can complete the roster.
• Only complete meals that are served will
be marked off in Section #2.
BEST PRACTICES
• All unopened items should be returned to
the cafeteria after the meal time is over.
• All opened items should be placed in the
trash bag that is provided with the meal.
• The cafeteria manager is required to check
each roster to verify how many meals were
served, not served, and returned.
WHY DO WE HAVE TO FILL OUT
ROSTERS?
• The United States Department of
Agriculture (USDA) requires that a roster
be completed to document meals served.
• The roster serves as an official document
and must be kept on file for 5 years.
CLASS INFORMATION
• FILL IN YOUR NAME, ROOM # AND
DATE
1. CLASS ENROLLMENT
• RECORD ACTUAL CLASS
ENROLLMENT
MANAGER WILL FILL THIS OUT
Enter your class enrollment
here
2. STRIKE OFF STUDENTS SERVED
A COMPLETE MEAL
• STRIKE OFF (/) A NUMBER EVERY TIME YOU
ISSUE A COMPLETE MEAL TO A STUDENT
USE
BLACK OR
BLUE INK
ONLY
19
STUDENTS
SERVED
COMPLETE
MEALS
Sections 3-6: Additional
Information
•
•
•
•
Section 3: Record the # of students served a complete meal.
Section 4: Record the # of adults who received a meal.
Section 5: Record the # of meals that were not served (refused or for
student absence).
Section 6: Add lines 3, 4 and 5 together.
Please sign the roster when all
information has been entered
lunch
Will lunch be served in the classroom or will
students be escorted to the cafeteria?
• Student should be kept together and closely monitored during
lunch
• Students must not be allowed to discuss the test during
• Test materials should be collected and kept secure
Campus procedures
Include things such as:
•
•
•
•
•
•
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•
Check Out/In Process
Testing Rooms
Cell Phone Policy
Testing Environment (covering instructional material)
Time limits
Breakfast (Breakfast in the Classroom is mandatory)
Lunch
What students do after testing
Who is monitoring hallways/restrooms
Procedures for late students
Reading directions
• Test Administrators MUST read the Guide to the Test
Administration Directions page 43
• Test Administrators must read word for word all directions in
bold following the word “SAY”
• Be aware of the different sets of directions for the various
types of administrations
(STAAR Paper, STAAR Online, STAAR L, STAAR A)
• Optional Directions for General Tools Available in TestNav for
STAAR L, STAAR A (page 121 Manual)
accommodations
Refer to the 2015 State
Assessment Reference Guide for
allowable accommodations and
eligibility
Accommodationslet’s practice
Brian is a student who receives special education services under the
eligibility of autism. The best approach is when Brian uses a daily
reminder chart to ensure that he gets to the correct classes,
participates appropriately, and completes classroom assignments and
tests. Brian checks in with a social skills teacher periodically
throughout the day to review his chart and receive positive
reinforcement for all categories successfully completed. There is
evidence that on days when this routine cannot be maintained (e.g.,
prior state assessments, field trips, or special programs during the
school day), Brian can become agitated and somewhat confused.
Can Brian receive extra time on his STAAR assessments in order to
maintain some critical elements of his routine?
Accommodationslet’s practice
AccommodationsOral Administration
TAs providing an oral administration
require additional training
• More information on page 114
STAAR EOC Manual
• TA should receive a copy of the
accommodation page found in
the State Assessment Reference
Guide
• Must date, initial and sign the
bottom box of the oath prior to
administration
AccommodationsOral Administration
Test
administrators
should NEVER
read the reading
passages.
FULL and PART
oral cannot be in
the same testing
room
ALL
• all questions and answer choices
• A student’s IEP/IAP may have assigned the option to
“change” level of support during the test
• Students who are able to “change” level of support
based on documentation in IEP/IAP can go back and
forth
• Test administrator receives a test booklet with the
same form number as the student (Form 1 or same form)
PART
• Questions, answer choices, words or phrases
• Students cannot change from “PART” to “ALL”
• Test administrator reads over the student’s shoulder
Items Containing Boxed
Information
All parts of the question and answer
choice may be read aloud
Items Containing
Content Specific Terms
Read aloud words, numbers or symbols
in the same way as a student hears
them in class
Items Containing Passage
Graphics in Answer Choices
All parts of the question and answer choice may be
read aloud without aiding student in interpreting the
information
Items Containing Graphics in
the Question
Read aloud words, numbers or symbols without aiding
student in interpreting the information
Dictionaries
• Must be provided to students taking
STAAR:
– English I & II (minimum 1:5 ratio)
– Standard Dictionary
– Dictionary/Thesaurus Combination
– Bilingual or ESL Dictionary
• Not considered a linguistic accommodation
– Sign Language Dictionary
calculators
• Must be provided to students taking
STAAR, STAAR A, STAAR L :
– Algebra I (1:1 ratio)
– Biology (1:5 ratio)
– Calculators must be cleared to factory default
settings
Linguistic Accommodations
STAAR (English)
Math
Science
Social Studies
Reading
Writing
English I & II
•
•
Bilingual Dictionary
Extra Time
STAAR L
•
•
Bilingual Dictionary
Extra Time
Reading:
• Dictionaries of Various
Types
• Extra Time
Writing:
• Clarification in English of
word meaning in writing
prompts
NA
•
NA
•
•
Dictionaries of Various
Types
Extra Time
Clarification in English of
word meaning in short
answer questions &
writing prompts
STAAR A
•
•
•
Bilingual Dictionary
Extra Time
Clarification of word
meaning in English
•
Dictionaries of
Various Types
Extra Time
Clarification of word
meaning in English
•
•
•
•
Extra Time
Clarification of word
meaning in English
Linguistic Accommodations
When providing linguistic
accommodations
to students, test administrators may not
provide any direct or indirect assistance
or reinforcement that aids a student in
identifying a correct response to the test
question.
Linguistic Accommodations
Clarification in English of
Word Meaning Writing Prompts
• Allowable for STAAR EOC English I-II
• Per student request only, test administrator may
clarify meaning of words and phrases on writing
prompt page
• Test administrator may use simpler English,
pictures, and/or gestures
• Test administrator is not permitted to reinforce or
emphasize any information on prompt page or
assist with planning, organizing, or writing of
composition
Note: When clarifying the meaning of words, test administrators
may reference a dictionary and are not required to give definitions
or explanations from memory.
Linguistic Accommodations in
STAAR A
Clarification in English of Word Meaning
Test Items
• Allowable for all STAAR A subjects/courses
• Per student request only, the test administrator may clarify the
meaning of eligible words and phrases.
• Test administrator may use simpler English, pictures, and/or
gestures when clarifying meaning of eligible words or phrases
• Test administrator is not permitted to define, explain, or illustrate
content terminology or concepts assessed
• Clarification is allowed on multiple-choice items in reading and
writing.
Linguistic Accommodations in
STAAR A
Clarification in English of Word Meaning
Reading and Writing Selections
• Per student request, test administrator may clarify
meaning of occasional words and phrases in STAAR
A reading and writing selections using simpler
English, pictures and/or gestures.
• Test administrator is not permitted to clarify meaning
of entire sentences or longer portions of text.
• Test administrator must not provide assistance that
aids the student in determining correct answers to test
questions.
• Test administrator is not permitted to read aloud the
word being clarified if the word is not eligible to be
read aloud (indicated by Do Not Read icon).
Linguistic Accommodations in
STAAR A
Clarification in English of Word Meaning
Reading and Writing Selections
• Reading selections: Test administrator must not
•
clarify the meaning of vocabulary, expressions, or
other phrasing specifically assessed in a test
question.
Writing selections: Test administrator must not
clarify meaning in a way that provides cues related
to spelling, mechanics, or grammar. For example,
if a student requests clarification of the meaning of
the misspelled word suggest in an editing
selection, the test administrator must not comment
on the misspelling when clarifying the meaning
Note: When clarifying the meaning of words, test
administrators may reference a dictionary and are not
required to give definitions or explanations from memory.
Linguistic Accommodations in
STAAR A
Clarification in English of Word Meaning
Short Answer Reading Questions
• Test administrator may use simpler English, pictures,
and/or gestures
• Test administrator is not permitted to reinforce or
emphasize any part of information or assist with
planning, organizing, or writing of response
• Clarification is not permitted for
 language arts terms
 words/phrases that are part of selection title
 words/phrases that are quoted from selection
Note: When clarifying the meaning of words, test
administrators may reference a dictionary and are not
required to give definitions or explanations from
memory.
Linguistic Accommodations in
STAAR A
Reading Aloud of Text Test Items
• Allowable for all STAAR A subjects/courses
• Available for all students in online and paper
versions of STAAR A
• Reading and Writing: Prereading text, revising
selections, and reading and revising test questions
and answer choices read aloud via computergenerated read aloud functionality
• Mathematics, Science and Social Studies: All
questions and answer choices read aloud via
computer-generated read aloud functionality
Mark Accommodations on
the Answer Document
• Accommodations are marked if they are assigned to the
student, not if the student used them
• If LEP students are assigned linguistic accommodations in
reading, that student will not be eligible for EXIT for this year
Basic transcription
Transcribed by Cindy Blair due to IEP on 3/30/15
If the student has
the
accommodation,
complete the
transcription and
note on the top of
the answer
document the
reason and name of
the person that
transcribed
Answer documents
English I & II
answer
documents
will come
with a
precoded
label
Place label
here
Answer documents
Biology, Algebra I
and US History
answer
documents will
come precoded
Student
information will
already be
bubbled in
marking
Answer
documents
Mark the
correct score
code
Test date must be
filled in
A- absent
O- other
S- score
Substitute
assessment
HSEP
(High School
Equivalency
Program)
Answer documentshand gridding
When hand gridding
answer documents, ensure
that ALL information has
been filled in and
ALL bubbles have been
marked
Local ID must be
right justified.
Add leading zeros.
All
demographic
information
bubbles must
be filled in.
Do not leave
any blank.
Do not forget to write
the district/campus
name
Online test reminders
• Online tests are accessed in TestNav
by using the URL address
• Students will use the student
authorization forms to log in to the test
• Student Authorizations are secure
documents and must be shredded
• Each student will need headphones
• Students must still adhere to the four hour time limit
(unless they have the Extra Time assigned to them
as an accommodation)
STAAR A reminders
• Students independently control the text to speech
feature
• TAs can read the “pop-ups” and “rollovers” to any
student who requests it
• TAs can read optional directions for General Tools for
STAAR A to any student who needs extra help
• TAs can read aloud information in the Help Tool for
students who request it
• Students may receive other Type 1 accommodations
or allowable materials
START TIME
for class is
after the
directions
have been
read
Student
Name, ID #
and Test
Booklet #
MUST be
filled out
STOP TIME
for class is
the stop time
of the last
student
Each student
should have
their
individual
stop time
indicated
Only students
who go to the
nurse should
have this start
and stop time
indicated
Security Training Modules
Web-based Texas Test Administrator
Online Training Modules
www.TexasAssessment.com/TAonlinetraining
All three modules must be completed
by certified campus personnel
involved in testing if they:
– are new to the district
– took an incident in the 2013-14
– have not completed the Modules
in the last 3 years
General Security Information
The following govern test security
 Texas Education Code (TEC)
Chapter 39, Subchapter B
 Texas Administrative Code (TAC) 19
Subchapter 101, Assessment
 Family Educational Rights and Privacy Act of
1974 (FERPA)
 Texas Penal Code 37.10 - Tampering
Penalties for Prohibited Conduct
• Placement of restrictions on the issuance, renewal, or
holding of a Texas educator certificate, either indefinitely
or for a set term
• Issuance of an inscribed or non-inscribed reprimand
• Suspension of a Texas educator certificate for a set term
• Revocation or cancellation of a Texas educator certificate
without opportunity for reapplication for a set term or
permanently
• Release or disclosure of confidential test content is a
Class C misdemeanor and could result in criminal
prosecution under TEC ξ39.0303, Section 552.352 of the
Texas Government Code, and Section 37.10 of the Texas
Penal Code.
Paraprofessionals
Paraprofessionals must complete a district
noncertified personnel testing oath
• CANNOT be used as test administrators
• CANNOT relieve test administrators for
breaks
• CAN be used to take students to lunch
without being with a test administrator
• CAN be used as hallway or restroom
monitors – cannot be working on anything
while monitoring hallways or restroom
Security Oaths
•
•
•
TEA requires that everyone be trained and sign a
security oath before handling secure testing
materials or participating in the administration of
a state test
A person who has several roles during TELPAS
testing must sign all oaths (Test Administrator,
Rater, Verifier, etc)
Paper test requires that the test administrator has
signed the bottom box of the oath prior to testing
Security and Confidentiality

Account for all secure
materials before, during,
and after each test
administration (including
Student Authorizations)

Protect the contents of
all tests booklets and
student answer
documents
 No person may view,
reveal, or discuss the
contents of a test or answer
document unless specifically
instructed to do so by the
procedures in the test
administrator manuals and
the bottom portion of the oath
has been signed
 No collaboration allowed
during online calibration sets
Testing Irregularities
Incidents resulting in a deviation from documented testing
procedures are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure materials
Directly or indirectly assisting students
with responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student
responses or student performance
Procedural Error
Formally or informally scoring student
tests
Duplicating or recording test content
Active Monitoring
Monitoring during test administrations is the responsibility of
the test administrator, the campus test coordinator and
administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the
students during testing. Examples include:
Working on the computer or checking email
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test
administrator in the room
Leaving students unattended during meals or breaks
Reduce the risk of having an irregularity!
Before the test administration:
 Emphasize importance of training and reading
manuals
Account for all test materials
Ensure proper storage of materials
Verify accuracy of student information
Verify testing requirements for students receiving
special education services
Reduce the risk of having an irregularity!
During test administration:
 Ensure each student receives the correct
assessment and testing material(s)
Emphasize and verify active monitoring
Ensure all testing personnel understand that they
may NOT:
provide assistance
view the tests without authorization
discuss confidential student information
check for strategies
Reduce the risk of having an irregularity!
After test administration
 No unauthorized viewing (only TEA may permit)
 No scoring of student responses
 Shred Student Authorization forms (ASAP)
 No discussion of confidential student information
 No erasing stray marks or darkening response ovals
 No copying of students answer documents
 Account for all test materials
 No opening answer documents to view
answers
Pitfalls to Avoid:
 Assigning untrained staff to administer and/or
monitor tests (must be certified personnel)
 Failing to inventory testing materials
 Having insufficient test booklets and/or test
administrator manuals
 Not accounting for all test booklets and answer
documents each day
 Teacher violates time limit
 Testing beyond the normal school day
Pitfalls to Avoid:
 Assigning a student the incorrect assessment or
student authorization form
 Failing to give appropriate accommodation(s)
 Improper (or nonexistent) monitoring
 Leaving secure materials unattended (to include
Student Authorizations and Writing Samples)
 Stopping an on-line session prior to removing
absent students
 Failure to report a testing irregularity
Reporting & Documentation
If you become aware of any irregularities, contact
the DTC immediately with the who, when, where,
what and why.
If the irregularity is deemed an incident the following
documentation is required:
 Incident report including a plan of action (local form)
 Signed statement(s) from individual(s) involved (typed, printed
and signed name and dated)
 Statements should not include names of student

The local disciplinary referral form used to report
disciplinary actions taken against students for cheating,
cell phone issues or disruptions
Questions?