Transcript Pupil Service Truancy Inservice

Department of Pupil Services
Staff Development In-Service
Mr. Randy Park (Administrator)
Mrs. Lucila Garza (Supervisor)
Mrs. Ida Saenz (Supervisor)
Mr. Randy Park (Administrator)
Mrs. Ida Saenz (Supervisor)
Mrs. Lucila Garza (Supervisor)
SCC and Student-Parent Handbook
2014-2015 Updates
Student-Parent Handbook
2014-2015
Found online under BISD Website
and Department of Pupil Services
Discipline Updates
page 6 and 14
Attendance Updates
pages 23- 35
SCC and Student-Parent Handbook
2014-2015
BISD Calendar
2014-2015
(on website)
First Class Day..August 25th
Last Day……..June 5th
PEIMS Snapshot…October
31st
SCC and Student-Parent Handbook
2014-2015 Updates (page 6)
Right of AppealSuspension
ISS… is limited
to an equivalent
total of 30 days
within an
instructional
year per student
SCC and Student-Parent Handbook
2014-2015 Updates (page 14)
Length of Placement
• ISS- 30 days per
instructional year
• When there is more
than one offense, or
while pending
placement… and
another infraction
occurs…. Consider
having the removal terms
run concurrently.
Discipline Reminders
Refer to the
Administrative Guidelines
From
Department of Pupil Services
2014-2015
Disciplinary Chart 425
Chart for Determining Mandatory Placement and Expulsion Codes
Reason
Code
2014-2015 Disciplinary 425
Record Chart
Chart for Determining
Mandatory Placement &
Expulsions Codes
Mandatory
Removal
45-A07
Discretionary
Removal
30-A07
Mandatory
Exp. JJAEP
180-A02
Discretionary
Expulsion
45-A04
See Bottom of Chart
* Retaliation against school employee or volunteer coupled with an offense
in TEC 37.007(a) or (d). While a school may find it necessary to temporarily
remove a student for safety reasons using in-school or out-of-school
suspension, the mandatory actions taken against a student for particular
offense should include at least one (1) 425 record that matches this chart.
** 2nd Offenses
*** 90 day @ JJAEP (MOU)
Student- Parent Handbook 2014-2015
Once enrolled,
Compulsory Attendance Law
requires PK & Kinder Students to
attend school (SCC page 23)
“If an enrolled student
under the age of six,
or if a student is 18 or
older, and that student
has more than five
unexcused absences
in a semester, the district
may revoke the
student’s enrollment.
SCC and Student-Parent Handbook
2014-2015 Updates (page 23)
 Official Attendance roll
(2nd Period for all grades)
will be as follows:
Elementary Schools 9:40 AM
2. Middle Schools
9:15 AM
3. High Schools
10:15 AM
1.
*Subject to Change
SCC and Student-Parent Handbook
2014-2015 Updates (page 23)
Home
Schooling
HOME SCHOOLING (As per Policy FEA Local)
 Parents have the right to provide home schooling for
their children. To be home schooled the following must
be met;
 A letter, signed and dated, from the
parent/guardian stating that the student is
being home schooled is acceptable
documentation when addressed to the District
and received by the campus administrator.
Letters from parents/guardians must indicate
the actual date home schooling began.
 If the parents refuse to submit a letter of notification or if
the District has evidence that the school-age child is not
being home-schooled within legal requirements, the
District may investigate further and, if warranted, shall
pursue legal action to enforce the compulsory
attendance law.
FEA (Legal) Compulsory Attendance
Private or Home School
 A student in a home school shall be exempt from compulsory
attendance if he or she is pursuing in good faith a curriculum
consisting of books, workbooks, other written materials, or
any combination of these. The curriculum shall be designed
to meet basic education goals of reading, spelling, grammar,
mathemathics and a student of good citizenship.
TEA v Leeper, 893 S.W. 2d 432 (Tex. 1994)
FEA (Local) Compulsory Attendance for
Students in Home Schools
 PEIMS Revised FEA (Local)/ Pending Board Approval
PEIMS Appendix D: Leaver Code 60-Documentation
requirement: A letter, signed and dated, from the
parent/guardian stating that the student is being home
schooled. Letters must indicate the actual date home
schooling began.
• If the District has evidence that the school-age child is not
being homeschooled, the District may investigate further, and
if warranted, shall pursue legal action to enforce the
compulsory attendance law.
• Also in SCC- HomeSchooling 2014-2015
FEA (Local) Compulsory Attendance for
Students in Home Schools
 PEIMS Revised FEA (Local)/ Pending Board Approval
PEIMS Appendix D: Leaver Code 60-Documentation
requirement: A letter, signed and dated, from the
parent/guardian stating that the student is being home
schooled. Letters must indicate the actual date home
schooling began.
• If the District has evidence that the school-age child is not
being homeschooled, the District may investigate further, and
if warranted, shall pursue legal action to enforce the
compulsory attendance law.
• Also in SCC- HomeSchooling 2014-2015
Student
Intra-District
Transfer
Information
(on website)
*End Sept. 15, 2014
*Must follow UIL requirements
*Must meet Eligibility
SCC and Student-Parent Handbook
2014-2015 Updates (page 24)
Application for
those living
outside
Brownsville:
BISD Employees
Non-Employees
(work in Brownsville)
INTER-DISTRICT TRANSFERS
 Inter-district transfers are available the
entire instructional year and may be
obtained at the Department of Pupil
Services, 708 Palm Blvd. room 123.
 The Texas Education Code does not
allow a district the authority to
revoke any transfer mid-year except
for nonpayment of tuition.
Residence
Verification
Report Form
 Verification Form used by
Attendance Liaisons
 Verification Results of Student
Status (Reprove, Revisit, moved
out of zone, or moved to new
address)
 Verification Form Report signed
by Campus Administrator,
PEIMS Administrator for
Attendance Liaison to follow
through with parent notice to
Revoke Dual/POA
Revoking Dual
Residence Form
(on website)
*Can be revoked at the
end of the closest
grading period.
*Send copy to Dept. of
Pupil Services.
Revocation of
Power of Attorney
*Parent and
Guardian must
come to Dept. of
Pupil Services
Revoking Transfers
(on website)
*Revoke at the end of the 1st-3rd
six weeks grading period for: 1)
excessive tardies, and/or absences,
2) failing classes, 3) violations of
code of conduct.
* If revoked, will not be eligible to
request transfer to same school the
following school year.
* Last Day to Revoke is the End of
the 1st Semester or End of the
School Year , Dec. 18, 2014.
* Send copy to Dept of Pupil
Services.
SCC and Student-Parent Handbook
2014-2015 Updates (page 24)
Truancy Forms
Notices to Parents - Warning of Absences
 A student is truant if he/she is absent 10 or more
days or parts of days without proper excuse within
a 6-month period in the school year or is absent 3 or
more days or parts of days within a 4-week period.
 The campus will notify a student’s parent with a
warning notice letter if the student is absent from
school, without excuses, after three or more days
(or parts of days within a four-week period).
 Then a court warning notice letter will be given
to the student’s parent after the student has been
absent ten or more days without excuses (or parts of
days within a six-month period) in the same school
year (See policy FEA Legal).
FEA (LEGAL) COMPULSORY ATTENDANCE
NON-ATTENDANCE
FILING REQUIREMENTS
Each referral to juvenile court alleging a violation by a student of
Education Code 25.094 must:
 1) Be accompanied by a statement from the student’s school certifying
that the school applied the truancy prevention measure (see
FED) to the student, and the measures failed to meaningfully address the
student’s school attendance…
 2) Specify whether the student is eligible for or receives special
education services under Education Code Chapter 29, Subchapter A.
A court shall dismiss a complaint or referral by a district that
does not comply with these requirement.
Education Code 25.0915 (b), (c)
SCC and Student-Parent Handbook
2014-2015 Updates (page 25)
 . A teacher, principal, nurse, or
counselor of the school in which a
student is enrolled may excuse the
temporary absence of the student for
any reason they deem acceptable with
adequate documentation (See policy FEA
LEGAL).
 Tardiness does not equal an
unexcused absence as per (op. Texas
Attorney General, DM -2000 (1993).
 Tardiness is a discipline matter that
should be handled through the
Campus Discipline Rules.
SCC and Student-Parent Handbook
2014-2015 Updates (page 25)
WITHDRAWAL FROM SCHOOL
State law requires all children between the ages of 6-18 years
to be enrolled in school. In addition, once a child is
enrolled in pre-kindergarten or kindergarten,
he/she is required by state law to attend. This also
applies to tutorials and/or extended year service programs
(EYS) which a student is required to attend.
Minor students, ages 6 through ages 17, may
withdraw from school by presenting a
request signed by the student’s
parent/guardian and stating the reason for
the withdrawal, but the student must reenroll in another public/private school
within a 10 day period.
According to Policy FEC (LOCAL), any student with less than 90% (percent) attendance
for the days the class is offered shall be subject to loss of credit in the course(s) where
excessive absences have been recorded. In order to maintain credit, a student may not
exceed the number of unexcused absences listed:
Elementary Schools…18 days per year
Middle Schools… …8 days first semester, 10 days second semester or 18 days per year
High Schools…… …8 days first semester, 10 days second semester or 18 days per year
If a student is absent, the parent or guardian must call the school office
that day to report the reason. Within five days of returning to
school, the parent must submit a written note stating
the reason for the student’s absence.
The district will accept parent’s handwritten notes
to excuse five absence days during the instructional
year (see Policy FEC Local).
FEC Local- Written Excuses (WEX)
 EXCUSED ABSENCES
 The Superintendent or designee may excuse a student absence.
The student shall only be allowed five written excused absences
per calendar year. Additional absences after five shall be
unexcused unless excused by the campus principal.
Alma Garza
Burns Principal
PreK Attendance
Pledge
2014-2015
After 5 days of written
unexcused absences per
year, the Principal may
withdraw child from
school
(SCC page 25)
Parent Attendance
Commitment Letter
For Unexcused Absences
(ABS):
3 days=Attendance Warning
Letter
6 days= Attendance Plan
10 days= Court Warning &
File Complaint (within 10
days)
SCC and Student-Parent Handbook
2014-2015 Updates (page 25)
 TRUANCY – No Credit Policy
Students who are absent as a result of
observance of religious holy days or
documented health care
appointments that make up the work
missed may not be penalized for the
absences. [Ed. Code 25.087(b) and Ed.
code 25.092(e)]
SCC and Student-Parent Handbook
2014-2015 Updates (page 25)
Perfect Attendance= No ELR
 TRUANCY – No Credit Policy
(page 25)
District procedures for perfect
attendance recognition are outlined
in “Perfect Attendance Recognition.”
Campus Incentives and Awards will be
available every six weeks for Pk-12th
graders who meet the District Student
Attendance Goals (see DIP 2014-2015,
section 7.3).
SCC and Student-Parent Handbook
2014-2015 Updates (page 29)
Athletics
 . A copy of the UIL constitution and
contest rules are available for review at the
BISD Athletics department, BISD Fine Arts
Department or a the UIL website:
www.uiltexas.org/athletics.
 Please contact the respective campus
principal or the appropriate department for
contest eligibility.
SCC and Student-Parent Handbook
2014-2015 Updates (page 30)
Dress,
Grooming,
and
Accessories
(Revised by District
Dress Code
Committee)
 Note: Beginning with the 2014-2015
school year, all elementary and middle
schools will implement a standardized
attire requirement as designated by
the respective campus administration.
All elementary campus dress codes
will include a white polo style (collar)
shirt that may include BISD official
logo.
SCC and Student-Parent Handbook
2014-2015 Updates (page 31)
Grooming
(Revised by District
Dress Code
Committee)
 No exposed tattoos that display
gang symbols, obscenities,
suggestive slogans, nudity, crime,
violence, death imagery, drugs,
alcohol, or which promote the use
of tobacco.
Health Care Appointment
(SCC page 32)
 Whenever possible, doctor appointments should be
scheduled outside the school day. However, the student who
has a documented appointment with a health care professional
during school hours may be excused and shall be counted
as having attended for purposes of calculating the average daily
attendance in the district, provided the following conditions are in
place: 1) commences classes or returns to school on the
same day of the appointment, 2) brings back a note from the
health professional, 3) makes up work within a reasonable time.
SCC and Student-Parent Handbook
2014-2015 Updates
(page 35)
Perfect
Attendance
Recognition
 “PERFECT ATTENDANCE is as defined:
No absences for any part of the day
that the student is scheduled to be in
attendance at school with the exception
of documented school business or schoolrelated activities….
 Campus Incentives and Awards will be
available every six week for PK-12th graders
who meet the District Student Attendance
Goals (see DIP 2014-2015, section 7.3).
Early Release Form
for Perfect Attendance
Recognition Award
Data Entry Inputs ELR
7.1 Monitoring that
Parent Truancy Court
Notices/Letters are
generated through
eSchool. Campus
provides parents with
Attendance Notice
Letters and Student
Attendance Plans….
7.2 Training provided to
ensure student
attendance is monitored
through Court
Complaint Affidavits
filed..
District Improvement Plan
2014-2015
Attendance Strategies
District Improvement Plan
2014-2015
Attendance Strategies
7.3 Distribution of
Campus Incentives and
Awards available every
six weeks….
7.4 Contacting Parents
of students with
Excessive Unexcused
Absences through
District Truancy
Sweeps..
7.5 Upcoming Training
for PEIMS new Student
Accounting System –
TSDS ….
Believe in BISD Attendance
(Pending Updated Flyers on BISD Wedsite)
Attendance
Initiatives
2014-2015
Perfect
Attendance
Initiatives
High School
Car Giveaway
2014-2015
Perfect
Attendance
(Elementary &
Middle School)
Grand Prize
Giveaway
Believe in BISD
Decals
* Decals given to All
Students & Employees by
Grants Department
*Random decal numbers
selected to win at the
end of every six weeks.
Truancy Forms Online
eSchool Generated
Truancy Reports for
PEIMS Supervisor, Data Entry,
Attendance Clerks/Liaisons,
Parental Liaisons
Upcoming Training dates:
Sept. 2nd AM- Hanna & Veterans Cluster (Elementary)
PM- Lopez & Rivera Cluster (Elementary)
Sept. 3rd
AM- Pace Cluster (Elementary)
PM- Porter Cluster (Elementary)
Sept. 4th
AM- Middle Schools
PM- High Schools
FED (LEGAL) ATTENDANCE ENFORCEMENT
TRUANCY PREVENTION
MEASURES
The District shall adopt truancy prevention
measures designed to address student conduct
related to truancy in the school setting, minimize the
need for referrals to juvenile court for conduct
described by Family Code 51.01 (b) (2), and minimize
the filing of complaints in courts alleging a violation of
Education Code 25.094 (a).
eSchool
Truancy Form:
Campus Attendance
Monitoring Checklist
Truancy Form:
*Fill-in information not merged
from eSchool (ie. IDEA, Age….)
*Must show Interventions and
Parent Signature
*Submit within timeline with
Court documentation to our
Dept.
eSchool
Truancy Form:
Attendance Notice
Letter
*Fill-in information not
merged from eSchool
(ie. IDEA, Age….)
*Needs Parent
Signature
FEC (LOCAL)
Parent Conference for
Excessive Absences
 If a student has been absent five days and
absences have not been covered by an excuse
signed by a doctor, nurse, or a clinic, the parent of
guardian shall be required to come to school
and speak with an administrator.
eSchool
Truancy Form
After 6 Unexcused
Absences
Truancy Prevention Measures
(FED Legal)
*Fill-in Student/Parent Initiated Measures
*Needs Administrator/Designee,
Parent, and Student Signature
eSchool
Truancy Form:
Court Warning Notice
* Fill-in information not
merged from eSchool (ie.
IDEA, Age….)
*Needs Parent Signature
(If unsuccessful, Document
phone calls & Home Visits. Then
send court warning by Certified
Mail to Parent)
eSchool
Truancy Form:
Compliant FilingParent
Contributing to
Non-Attendance
eSchool
Truancy Form:
Complaint FilingFailure to Attend 1216 years
Notarize and
Turn In File that Day
eSchool
Truancy Form:
Compliant FilingFailure to Attend
17yrs…
Notarize and
Turn In File that Day
eSchool
Truancy Form:
Judge Court
Proceeding Results
eSchool
Truancy Form:
PEIMS Record of
Court Results
Be PreparedTake Parent contact logs, and
student attendance reports, report
card grades, attendance contracts…
Give Sanction Recommendations
(i.e. Parent Escort, Family
Counseling at CAB…)
District
Attendance
Monitoring Visits
Mr. Park (MS-HS)
Mrs. Garza (Elementary)
*Know your campus
attendance programs,
strategies and activities.
* Know your students who
have unexcused absences.
*Print eSchool reports for
Parent Signatures.
2014-2015
At the end of Every Six Weeks Report the Total number of Truancy
Letters with Parents Signatures for
Unexcused Absences to Pupil Services:
 Attendance Notice Letters (3 unexcused) within 4 week,
 Attendance Plan (6 unexcused) within 6 month period,
 Court Warning Letter (10 unexcused) within 6 month period,
 Sworn Complaint Affidavit (after 10th unexcused
absence) sent to Pupil Services within 5 days of the 10th
unexcused absence.
2013-2014
Truancy Court Results
Elementary Totals
Complaints Filed (P) = 31
Court Cases Heard = 24
Middle School Totals
Complaints Filed (P&S) = 307
Court Cases Heard
=150
High School Totals
Complaints Filed (P&S) = 795
Court Cases Heard
=592
BISD Grand Totals
Complaints Filed (P&S) =1133
Court Cases Heard
= 766
eSchool ADA Trend Reports
determine Unexcused Absences needed for
Parent Notification
--------------------District review shows that
the PK-3 and PK-4
Students have the most
Unexcused Absences
---------------------
eSchool Attendance Trend Report
Review for Parent Letters
•Monitor Weekly
* File with Pupil
Services- Affidavits
for Court Hearings
(Due within 5 days of
10th Absence)
Periodic Attendance Sweeps
 Truancy prevention measure to increase
campus attendance rates
 Attendance sweeps will be conducted on the
following dates for selected campuses (TBA):
Comments / Concerns