Transcript No Slide Title

Online Training
for
Hiring Managers
Department of Human Resources
November 2002
Online Employment System
Hiring Manager Presentation
This presentation will take about 15 minutes.
Click on your mouse to go to the next slide
OR click on the green box at the bottom of each
page.
To go back a slide, click on the gray box.
Training Sections
Section 1: Getting Started
• Setting up an account and logging in
Section 2: Creating a Posting
• Creating a sample Posting
Section 3: Viewing Employment Applications & Resumes
• Viewing the online application and Resume / Cover Letter of all of
the applicants to your positions.
Section 4: Recording / Changing an Applicant’s Status
• Communicating the status of your position with HR and applicants
Section 1:
Getting Started
www.ramapojobs.com/hr
Type your
User Name & Password
in boxes here
Then click here
You will click here
This is the Home page
- or Main Screen for all Hiring Managers
From here you can:
• Create a new Posting
You will click here
From here you can:
• View your open positions
You will click here
From here you can:
• View Requests for Recruitment
submitted to HR for approval
You will click here
From here you can:
• View past positions that are now
filled or cancelled
You will click here
You can change your password at any time.
You will click here
Always Logout when you leave the site or
walk away from your desk for more than a
few minutes.
You will click here
Section 2:
Creating a Posting
You will create a Posting from a
Template or from a Previous
Posting.
Click the Create link to begin
creating a Posting from a
Template.
You can move from one
section to another by clicking
on the links in the boxes at
the top of your screen.
Complete the information
requested by clicking in the
field and typing.
This form is similar to the paper
Posting form you previously
submitted.
Any required information is
denoted with an asterisk (*) on
the left.
You must always click “Continue
to the Next Section” or….
click “Preview Posting” to begin
the final step to complete the
Posting.
If you choose to ask applicants
job-related questions, click the
second box, “Posting Specific
Questions” when creating a new
Posting.
Then click Add a Question.
A question may already exist that
relates to your topic, in which
case enter a keyword in the
“Search by Keyword” box.
Otherwise, leave this space
blank. Proceed by clicking
“Search”.
To view a question (and possible answers) click the View/Add
link at right. If one of the questions relates to your position, you
may submit it by clicking ‘Add’.
If you’d prefer to compose your
own job-related question, click the
“Create a Question” at the bottom
of the screen.
You can create a ClosedEnded question by:
(1) Typing the question
(2) Choosing “Closed Ended”
(3) Typing possible answers
For Open-Ended questions:
(1) Type the question
(2) Choose ‘Open Ended’
(3) Choose type of answer (Long
Text in this example)
You gain more
information about an
applicant’s skills and
experience by asking
open ended questions.
If you ask closed-ended questions,
you have an opportunity to disqualify
and/or rank applicants based on
their answers. Click on the “Points”
label.
Select any answer that should
disqualify an applicant by
checking the box in this column
Click on each box under
‘Score’ and type in the
points associated with
the answer.
To allow Search Committee
Members to review
applicants, click on the box,
labeled “Guest User” then
click on the
“Activate Guest User”
link.
The system will automatically assign
a “User Name”.
You will need to type in a password
of your choosing. Write down the
user name / password combination
so that you can give it to the
members of your search committee.
The Last Step
On the View Summary Screen,
scroll down to view the
complete Posting.
If satisfied, select Submit or
Save w/o submit, and click
Continue.
IMPORTANT NOTE: If you leave
your computer for more than 15
minutes during any point in this
process, you may LOSE all your
information.
So, complete this process all at once
OR complete required information
(fields with *), get to this step, and
save it by clicking on “Save w/o
submit”.
Click the Confirm button to confirm
You will be your
askedaction.
to confirm
actions by clicking on
“Confirm”.
Section 3:
Viewing an Application
How to view the online application and resume / cover
letter of an applicant.
You will click here
After logging in at
www.ramapojobs.com/hr
with your user name and password,
click on “View Open” to view your
open positions.
In this example, the Hiring
Manager has two open
positions. To look at the
position of Assistant
Professor of Spanish, click
View under the title.
You can sort the data, ascending or
descending, by clicking on the arrow at
the top of each column:
To look at an application, click
“View Application” under an
applicant’s name
Sample Application
The application will come up in a
separate window.
The applications are printable if you
need a paper copy
(Select File  Print from the
browser window).
999-99-9999
IMPORTANT NOTE: At the point of
hire, print out the application and have
the newly hired employee sign it. The
signed application should be placed in
the employee’s personnel file.
To see an applicant’s resume and /
or other documents, click on the link
in the “Documents” column.
Resumes and cover letters attached by
the applicant will be submitted to you in
PDF format. IF you do not have Adobe
Acrobat Reader 5.0 installed, you must
click and install this FREE version.
Sample Resume
A resume, cover letter and/or
other submitted documentation
will appear in a separate window.
Section 4:
Recording an Applicant’s Status
The status of each applicant is
displayed under the Status
column.
An applicant reviewing their personal
status online will see the message
“Search In Progress” or something similar
Every applicant has an active status that
shows where they are in the hiring process.
During the review process you will change
their status to reflect their progress by
clicking “Change Status”.
From this page, you may change the status of applicants as you
review their applications. The applicant whom you hire will have
a Status of “Hired”.
Those not hired will have a Status of “Not Hired” with an
appropriate reason.
An applicant will not see your specific reasons for ‘Not Hired’.
All status changes are recorded in an applicant’s
“History/Notes”.
The Employment Office will post other information in this
section.
Sample Applicant Notes / History for:
This screen indicates that this sample applicant
completed the application process on on 10/29/02
Final Section:
Registering your Account
You must register so that Human Resources can
activate your account!
To register, go to the website at:
http://www.ramapojobs.com/hr
and complete the following steps:
(1) Click the ‘Create Hiring Manager Account’ link at left
(2) Complete the information on the page
The Employment Office will
email you when your account is
active.
Remember, we are available at
to answer questions throughout
the hiring process.
Congratulations!
You have completed the
Online Employment System Training
and are ready to register!
To register your account, go to:
http://www.ramapojobs.com/hr