Transcript Manager Training - Catapult Learning

Hiring Manager Training
New Hiring Manager Training
Creating/Posting a Req
• Creating a job requisition
– Creating the details
– Job description (editing if applicable)
– Screening Questions
– Approval
• Posting the approved requisition
– MUST post to Careers Portal
– Posting to TalentBrew is optional
– All job reqs must be approved AND posted before an
offer letter is sent out
Applicant Status
• Recruiting Work Flow
– Initial DNQ
• Applicant receives automatic DNQ e-mail from iCIMS
• View screening questions for incorrect responses
– External Portal
– Candidate Withdrew
– Prepare Offer Details
• ONLY HR moves applicant here
– Offer Letter Sent
• ONLY RD moves applicant here
– Offer Rejected
– Offer Rescinded
– Hired: Background/Reference Check Completed
• ONLY HR moves applicant here
***If you are interested in scheduling interviews through iCIMS,
please contact your HR admin to learn how to use this feature!
Offer Letters
• Offer Letter Process (should be done BEFORE start date)
– If the offer does not exceed 5% (hours or compensation) of the original
req approval, notify your HR admin to move the applicant into Prepare
Offer Details.
– Once HR admin confirms (via email) that the applicant has been
moved, notify your Regional Director with the offer details to send out
the offer letter.
• Offer details include: Name, req #, start date AND time, standard hours per week,
work location, and compensation
– If the offer exceeds 5% (hours OR compensation)of the original req
approval, you must launch offer approval BEFORE contacting your HR
admin and RD.
• Must be approved by TVP or equivalent
• Explain why you are requesting approval
• Once approval is launched and approved, NOW you may contact HR admin to move
into Prepare Offer Details status THEN notify your RD to send out the offer.
On-boarding
• Uploading/completing required documentation
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Signed offer letter
LOCAL background check results
License/Certification (if required for the position)
Completing the I-9 through the iForms tab
Verifying all mandatory iForms are completed by the new hire
• Completing a new hire profile
– Once everything is uploaded/completed, contact your HR admin to verify
and THEY will move employee to complete status
– HR enters background check results and certification into ADP for
reporting purposes
– Hired: Background Check/Reference Check Completed Status