Transcript Slide 1

HR Software Network
SHIS Electronic Records
Overview:
HRIS System and
Mgr HR Dashboard System, MYRA
& iCIMS
related to the functional tasks for Hiring Managers & Administrative Assistants
Seven Hills
HR
How The
ePay,
MYRA,
ATS, iCIMS
&HRIS
Work
Together
Systems
Onboarding
SHIS
ePay HR
ePay
“MYRA”
HRIS
“iCIMS”
ATS
ePay
ePay Time
“Evolution”
and
Payroll
E-Records
eAcademy
HRIS
ATS & iCIMS
HRIS Web
Manager
DashBoard
Alert Now
IT: Email &
HUD
Orientation
Registration
Attendance
ePay
HR System Map
Dashboard
Job Track
Admin
SHIS
Reports
App. Track
“My HR Admin”
RMV Track
E-Academy
onboarding
ePay
Time &
Payroll
Web
Based
Software
Attendance
Alert Now
SHIS
“My HR Admin”
ePay
ePay
Web Based Software
HR System Map
iCIMS
E-Academy
Dashboard
Time &
Attendance
Admin
Reports
Alert Now
onboarding
Payroll
App Track
RMV
ePay
SHIS System Map
E-Academy
IT: Email /
HUD
Managers
Dashboard
Job Rec
Managers
New Employee
Dashboard
Reports/Update
Payroll
onboarding
Applicant
App
TrackiCIMS
Tracking
Tracks Candidates
Refers Candidates
to Hiring Mgrs
RMV
Admin Report
Admin
Highlights Vacancy Issues
Reports
Drives Advertising
Alert Now
iCIMS
Opens Position
Job Track
Posts to Web
Initiates Advertising
Time &
Attendance
ePay
Manager Dashboard
Overview | Internships, Urban Youth and Volunteer | Job
Applications | Benefits Overview | Current Job Openings |
Employment Recognition | Internships | Volunteer Opportunities |
Work Diversity | Top Jobs
Human Resources
Seven Hills Foundation offers competitive salaries, excellent benefits, training and
support beyond what is available at any other human service agency, and an exciting
environment in which to work. Current openings include a variety of professional health
and human services positions including Direct Support Professionals and Front line
Supervisors. Seven Hills Foundation also offers employment opportunities in
educational, information technology, vocational, health care, and therapeutic work
environments.
Full, part-time, and day and evening positions are now available at our 150 residential,
educational, day habilitation and adult day health program sites. Seven Hills
Foundation’s programs and services extend throughout Massachusetts including
locations on Cape Cod and Martha’s Vineyard, as well as in the State of Rhode Island.
For more detailed information about employment opportunities, benefits and trainings
offered to Seven Hills Foundation and Affiliate employees, visit our Human Resources
Webpage.
Click to enter Mgr Dashboard
Did you forget your Login/Password? Click Here
www.SevenHills.org www.SevenHillsJobs.org www.SevenHillsIs.org www.SevenHillsStaff.org (select Human Resources)
ePay
Position Vacancies
Hiring
(New Employee)
Six Stage Process
1.iCIMS Position Requisition
2.Applicant Tracking iCIMS
3.Supervisor Interviews
4.Job Offer
5.New Employee Information
6.Orientation (MYRA)
Stage 1
ePay
Position Requisition
Manager Dashboard
-Completing Position Requisition
All Requisition can be viewed in real time from the Managers Web site
iCIMS
Stage 2
ePay
Application Tracking
Candidates
-On-Line Applications
-On-Line Resume
-On-Line Internal Apps.
-Hard Copy Applications
-Hard Copy Resume
-Hard Copy Internal Apps.
All Applications (Resumes) are forwarded to SHF HR Dept.
ATS iCIMS
Stage 3
Interviews
ePay
Supervisors
Receive
Applications
from iCIMS
Hiring Managers
Conduct
Interviews
Complete Status
Updates
Report
ATS iCIMS
The Status Update report is accessed through our Managers Dashboard
Status on all applicants should be submitted within 5 business days
Stage 4
Job offer
ePay
Supervisors
Job Offer made
and accepted
Offer Letter Sent
to Candidate
(Include Orientation
Date & Pay Rate)
Supervisor forwards
Hire Packet to
Administrative Asst.
Hire packet submitted to department
Administrative Assistant includes:
1-Offer Letter (copy)
2-Employee Application
3-CORI Form (Completed)
4-M.V.R. (RMV) Completed Form
5-Copy Driver Lic.
6-Pre-Employment Ref Check Forms
7-Signed Job Description
8-Drug Test
9-Physical
Potential Face to Face meeting w/New Employee
Admin. tasks:
- CORI submitted
- Copy of Drive Lic. HR File
-RMV (M.V.R. release) HR File
-On-Line RMV submitted
-Sign Job Description HR File
-Application HR File
Admin.
Closes the Position
Establishing a New Pending
Employee Hire in MYRA.
Stage 5
New Employee
ePay
Admin.
Closes the Position
On HR Dash Board
When the Admin.
closes the
position this will
Auto send an
email to the New
Employee
eONBORDING
Process
----At this point a
-New Employee
Pending Record is
established in MYRA
-Orientation is
scheduled
-iCIMS Job Posting is
Closed
Auto E-Mail
onboarding to
New Employee
If No Email
New Employee
Receives
onboarding Email
with login to Web
Portal New
Employee Form
Admin.
Completes “New Employee”
form On-Line with Employee
in the office.
The onboarding email Includes
Information about:
-Scheduled Orientation & Location
-Start Date, Program location, Supervisor
-Affiliate, Program & Job Title
The Web Portal allows the Employee to
review and update information
Web Portal information self edits Include:
-Emergency Contact Information
-EEO Information
-SSN #
-Other General Personal Information
onboarding
Email
Dear {!firstName},
Our onboarding process includes collecting pertinent information from you so
we can begin to properly disseminate to the appropriate Seven Hills
departments such as Payroll, IT, Human Resources, Corporate College and your
Affiliate/Dept. program.
Below is a link with a login to our "New Employee" site. Please login within the
next 24 hrs using the login name and password provided below. Once logged
on please update all fields.
Log in to update your information
Login Name: {!loginName}
Password: {!password}
Your Seven Hills Affiliate: {!affiliate}
Program: {!R1492311.name#text}
Program Address: {!R1492311.street_address}
Job Title: {!title}
Start Date: {!hire_date}
Orientation Date: {!orientation_date}
Supervisor: {!R1492311.R157160}
Please understand it is imperative that you complete this onboarding process
so we can establish you in our payroll system and complete your registration
for orientation. Note: Any offer of employment is contingent upon satisfactory
completion of all required background checks. Should you have any questions
please contact the Seven Hills HR Department.
Massachusetts: 508-983-1321 /
[email protected] (Chrisanthy Markantonatos).
Rhode Island: 401-229-9744/ [email protected] (Val Egan).
Welcome to Seven Hills!
Login
onboarding
New Employee Self Update / Entry / Review
New Employee Web Form
Stage 5
New Employee
ePay
After the ”New Employee” onboarding
form is submitted
New Employee
Information is
populated into
MYRA
Admin
Approves
Admin. Reviews:
-Reference Checks
-CORI Approved
-RMV Approved
-Children’s
Background Check
(if required)
-Drug Test & Physical
Pending Hires
will now show
MYRA
as Completed
onboarding In
IT receives New
Employee
Information
Seven Hills
E-Mail is
established
Employee
Approved
moved from
Pending to
New Employee
in MYRA
INFORMATION is
forwarded to:
1-ePayTime
2-Evolution
3-E-Academy
4-Alert Now
Admin
Approves
Auto E-Mail
Notification sent
by ePay to
Supervisor & 2nd
Tier Supervisor
ORIENTATION
ePay
Notification Mapping
VP of HR
Marilyn
Rejected
Pending
Hires
(Admin.)
Approved for
Training/Orientation Only
Email
Notification
Supervisors
(2 levels)
My HR Admin
Approved to work
Approved for Payroll
* Ref. Checks Complete
* CORI approved
* RMV approved
* I9 (completed at initial admin session or orientation)
* W-4 (completed at initial admin session or orientation)
Time &
Attendance
and Payroll
Stage 6
Orientation
ePay
ORIENTATION
Final approval before working in Dept/Program
Admin. Review of:
- I9
-W4
-Benefits (forms)
-Direct Deposit
-Orientation (Time Sheets)
Admin. Reviews information
in MYRA assuring all paperwork
and required information is in order:
Includes: CORI, RMV, Ref., I9,
W4, Orientation Completed
etc…..
ePay
Process Flow Chart
Position Requisition - Applicant Tracking – Interviews – Job offer – New Employee - Orientation
Admin
Position
Requisition
Applicant
Tracking
iCIMS
Supervisor
Interview
Admin & Employee
Complete initial New
Employee Information
2nd
Or
Email to New Employee
to Complete
onboarding Information
Supervisor &
Tier Approval
JOB
Offer
Admin & New Employee
session
-Copy Driver Lic
-CORI
-RMV (info)
-References
-Drug Test & Physical
ORIENTATION
Auto Notifications
sent by MYRA
1-Evolution
2-ePayTime
3-eAcademy
4-Alert Now
5-IT (SH Email)
Admin.
-Benefits forms
-Orientation
(Time Sheets)
-follow-up of all
necessary paper work,
CORI return, RMV , Ref
check, etc
-I9 & W4
Dept/Program
work commences