Transcript eMploy Update November 17, 2006 EPC Role Clarity  Your EPC is an integral part of your hiring process   Contact them for business process.

eMploy Update
November 17, 2006
EPC Role Clarity

Your EPC is an integral part of your hiring process


Contact them for business process and system use questions
Areas for coordination of efforts between you and your
EPC





Timing/length of postings when advertising
Ensuring all candidates included on job bids list for special
circumstances (waiver of posting, no post situations)
Re-posting or extension of your postings
Coordination of offer letters
Criminal background check process
EPC Role Clarity




Expectations
Job requisitions posted twice daily
We will respond to your message within 24
hours
EPC Backups- What to do if your EPC is out?
Urgent issues send to [email protected]
Summary of Enhancements






System Performance (Speed)
Sort by Last Name
Jobs displayed increased from 10-40
Save for Later disabled for Hiring Managers
Return to Jobs List takes applicant to page
where they left off their search
Applicants receive an email when positions are
filled
Summary of Enhancements





Job bids sort on Employee Category (RIF)
Target fill date email timing corrected
Since 10/8 job filled emails being sent
No limit on number of Candidate Alerts per job
requisition
As of 11/1, Date Received for bid will not
change as other activities occur
System Limitations




Viewing more than 30 candidates at a time
affects system performance
Hiring Manager access vs view only
Search/magnifying glass requirement
Cover letter and resume need to be combined
Posting Information


Posting Template updated in September
November Employment Newsletter will focus
on use of posting template
Posting end dates
 Department name
 Reposting guidelines
 Market Title/Posting Title
 Salary Ranges

Applicant Site


Applicant Homepage update coming soon
Revised step by step guidelines for applicants
that emphasize
Inclusion of cover letter with resume
 Search tips


IE7 compatible last week of November
Applicant Site

As part of upgrade, review
Same search options for internal and external sites
(e.g., search by dept)
 Job search results same for internal and external sites
 Updated look and feel
 Separate cover letter from resume
 Search by field of expertise using industry standard
categories

Posting Process



Use Copy to New Requisition--demo
Increased time out from 30 to 60 minutes
As part of the Upgrade, review

Requisition Creation Wizard






Ability to hide unused fields
Move person being replaced to top of page
Error messages for missed fields
Save for Later
Job posting (3 places)
Screen look/feel (i.e., button names and location)
Working with Candidate Pools




Use the column header triangles to sort your Job
Bids
The facts on Resumes
Extend hiring manager access to those you want
listed in the “Reports To” field
Use Mass Action email resumes to send in
batches for printing
Working with Candidate Pools



RIF column sort
Resume/Cover letter are combined in one
document
Use Find Matching Candidates to manage your
applicant pools
Offer Process



Save the offer data calculator to your desktop
and use cut/paste when creating offers
December Employment News will focus on
Offers
As part of the Upgrade, review

Offer Creation Wizard
Ability to hide unused fields
 Error messages for missed information
 Force use of the Add button

Infrequent Users




Infrequent Users may work closely with their
EPC or the MAIS Help Desk when using the
system
Check the eMploy resources link on the HR/AA
website, Recruitment and Employment Services
for quick reference step by steps
MAIS Linc
MAIS Help Desk
Consulting and Resources

Future Employment Newsletter topics:
Background check process
 Instructional hire process
 EEO: System information and your responsibilities
 Offer ‘cheat sheet’



Contact your EPC or HR Representative for
eMploy Consulting Assistance
HR/AA consulting with RIFs about effective
job searches and bidding
Next Steps

Create a users group
Create pre-screening questions by job title
 Share tips and techniques
