Transcript Continuity of Operations

Continuity of Operations (COOP)
Bay Area InfraGard – Chapter Meeting
August 20, 2009
Presented by:
James Macaulay, CEM
DHS/FEMA Region IX
Regional Continuity Program Manager
510.627.7009
August 6, 2009
What is COOP?
COOP includes. . .
The efforts within individual organizations
to ensure Essential Functions continue to
be performed during a wide range of
emergencies
– Natural
– Manmade
– Technological
– National security emergency
What is COOP?
COOP is a good business practice and part
of the fundamental mission of any agency
as responsible and reliable institutions.
– Integrated into all aspects of an organization’s
daily operations and planning activities to
reduce vulnerabilities and ensure continuity
– Creating a ‘culture of continuity’
COOP Concepts
Use a minimal workforce (Emergency Relocation
Group/ERG) to maintain essential functions at
an alternate site (Emergency Relocation
Site/ERS).
– All-hazards approach
– Operational within 12 hours notice
– Sustaining operations for at least 30 days or until a
permanent facility can become operational
– Alternate facilities in an area where operations will not
be disrupted
– Perform essential functions
– Access to vital records and data
COOP Challenges
• Similar challenges
– Limited to no budget for facilities and equipment
• Memorandum of Agreement/Understanding (MOA/MOU)
• Creative resource management
– Few funded positions
• Business Continuity gauged by profit/bottom-line
• Government COOP is driven by the need to
provide leadership visible to our communities/
nation/world and maintain trust and confidence
of the American people
National Continuity Program
Policy Guidance
National Security
Presidential Directive
(NSPD) 51/ Homeland
Security Presidential
Directive (HSPD) 20
Subject: Continuity Policy
May 4, 2007
“A culture of continuity”
National Essential Functions (NEF)
1. Preserve our Constitutional form of government.
2. Provide leadership that is visible to the Nation and the world;
maintain the trust and confidence of the American people
3. Defend the country against all enemies, foreign or domestic,
and prevent or interdict future attacks
4. Maintain and foster effective relationships with foreign nations
5. Protect against threats to the homeland and bring to justice
perpetrators of crimes or attacks against the nation, its citizens
or interests
6. Provide rapid and effective response to and recovery from the
domestic consequences of an attack or other incident
7. Protect and stabilize the nation’s economy; ensure confidence
in our financial systems
8. Provide for critical Federal government services that address
the national health, safety, and welfare needs of the Nation
National Continuity Program
Evaluation Tool
Evaluation Tool Elements
1. Program Plans and Procedures
2. Budget and Acquisition of Resources
3. Essential Functions
4. Order of Succession
• 63 Pages
5. Delegation of Authority
• 239 Line Items
6. Continuity Facilities
7. Continuity Communications
• 50 Critical Tasks
8. Vital Records Management
9. Human Capital
10.Test Training & Exercise Program
11.Devolution of Control and Direction
12.Reconstitution Operations
13.Operational Phases and Implementation
National Continuity Program
Evaluation Tool
• Version 6 - Developed by HQ FEMA NCP
• Eagle Horizon 2008
– Evaluated 58 Departments & Agencies (D&As) in the
National Capital Region
• Continuity Readiness Reporting System
• D&A Headquarters' Continuity Coordinators
directed to send down to sub-elements
– Audits and IG teams
• To be used during National Level Exercises
– NLE-10 (May 2010)
• Available at FEMA.gov
Continuity Guidance Circular -1
• Provides guidance for
developing continuity plans
and programs for nonfederal entities
• Encourages incorporating
continuity into daily
operations
• Goal of continuation of the
essential functions
The provisions of CGC-1 are applicable for State, local, territorial and
tribal governments and the private sector.
Continuity Assistance Tool (CAT)
• This Tool provides guidance
and assistance for States,
Territories, Tribal, and Local
Government Jurisdictions
and Private Sector
Organizations to identify
continuity program strengths
and areas for improvement
– useful for all organizations
regardless of location, size and
status of existing continuity
programs or plans
– can be used as a checklist to
create an initial continuity plan
and program
BENEFITS OF THE CAT
• Allows for comprehensive continuity program
review.
• Defines/refines continuity program baseline for
strategic planning to correct deficiencies and
achieve the required capabilities.
• Provides program orientation for new staff
members and leaders.
• Creates a framework for budget, staff, and
resource justification.
• Enables the development of plans to rectify
deficiencies.
COOP In A Pandemic
Environment
flu.gov
Government Continuity Planning for
Influenza Pandemic
All government organizations are responsible for
developing pandemic plans that:
– provide for the health and safety of their employees;
– ensure that the organization will be able to maintain
its essential functions and services in the face of
significant and sustained absenteeism;
– provide clear direction on the manner in which the
organization will execute its responsibilities in support
of the response to a pandemic; and
– communicate pandemic preparedness and response
guidance to all stakeholders of the organization.
Summary of Federal Government
Planning Assumptions – May 06
1. Susceptibility to pandemic influenza virus (PI) will be universal
2. Efficient and sustained person-to-person transmission signals an
imminent pandemic
3. The clinical disease attack rate will be 30 percent in the overall
population during the pandemic
4. Some asymptomatic infected persons will be able to transmit the
virus
5. Around half or more of all ill persons may seek medical care
6. Risk groups cannot be accurately predicted
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Summary of Federal Government
Planning Assumptions – May 06
7. Absenteeism will fluctuate between 30-40% during the peaks of the
pandemic waves
8. Incubation period of PI is estimated to be approximately two days
9. Risk of transmission will be greatest during the first two days of
illness
10. On average, each infected person will transmit the virus to two
other people
11. Epidemics will last six to eight weeks in affected communities
12. Multiple waves are expected, lasting two to three months each
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COOP Planning in response to a
Pandemic Influenza will require moving
beyond typical COOP
REFERENCE MATERIAL
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National Continuity Policy
National Continuity Policy Implementation Plan
Federal Continuity Directives 1 and 2
Continuity Guidance Circular 1
COOP Planning Templates
Continuity Evaluation & Assessment Tools
National Strategy for Pandemic Influenza
National Strategy for Pandemic Influenza
Implementation Plan
• Key Elements of Departmental Pandemic Influenza
Operational Plans (Metachecklist 2008)
www.fema.gov/about/org/ncp/index.shtm
Summary
• What is COOP?
• Common Challenges
• Policy Guidance,
Assessment Tools,
and Reference
Material available
Questions?