Transcript Slide 1
Martin County Emergency Management Agency
Is your business prepared to survive the economic impact of a major disaster?
Are your company's valuable assets adequately protected – both physically and financially?
Is your work location properly secured from hazardous weather?
Are your employees aware of your company's emergency preparedness plan?
For many people, creating a business continuity plan can often be a difficult and intimidating process. Just knowing where to begin is hard enough. There are a variety of tools available to give the business community a tool to prioritize and categorize the many steps required in developing a business continuity plan. Helping to reduce the threat of potential loss and better prepare your business to survive in the event of a disaster is the goal.
Assessment
Carefully assess
how your company functions
,both internally and externally, to determine which staff, materials, procedures and equipment are absolutely necessary to keep the business operating. • Review your
business process flow chart
if one exists. • Identify
operations critical to survival
and recovery. • Include
emergency payroll, expedited financial decision-making and accounting systems
to track and document costs in the event of a disaster. • Establish procedures for
succession of management
. Include at least one person who is not at the company headquarters, if applicable
Suppliers
A disaster that shuts down a key supplier can be devastating to your business
• Identify your
suppliers, shippers, resources and other businesses
you must interact with on a daily basis. • Develop
professional relationships
with
more than one
company to use in case your primary contractor cannot service your needs. • .
Create a contact list
for existing critical business contractors and others you plan to use in an emergency. Keep this list with other important documents on file, in your emergency supply kit and at an off-site location
Emergency Supply Kit
Water
, amounts for portable kits will vary. Individuals should determine what amount they are able to both store comfortably and to transport to other locations. If it is feasible, store one gallon of water per person per day, for drinking and sanitation
Food
, at least a 3 day to 1 week supply of non-perishable food
Battery-powered radio and extra batteries Flashlight
and
extra batteries First Aid kit Whistle
to signal for help
Dust or filter masks
, readily available in hardware stores, which are rated based on how small a particle they filter
Moist towelettes
for sanitation
Wrench
or
pliers
to turn off utilities
Can opener
for food (if kit contains canned food)
Plastic sheeting
and
duct tape Garbage bags
and
plastic ties
for personal sanitation
Continuity of Operations Planning (COOP)
Plan
what you will do if your
building, plant or store is not accessible
.
This type of planning is often referred to as a continuity of operations plan, or COOP, and includes all facets of your business.
Consider if you can run the business from a different location
from your home. or
Develop relationships with other companies
to use their facilities in case a disaster makes your location unusable.
Plan for payroll continuity
. Decide
who should participate
in putting together your emergency plan. Include co-workers from all levels in planning and as
active members
of the emergency management team. Consider a
broad cross-section
of people from throughout your organization, but focus on those with expertise vital to daily
business functions
. These will likely include people with technical skills as well as managers and executives.
Continuity of Operations Planning (COOP)
Define
crisis management procedures
and
individual responsibilities
in advance. Make sure those involved know what they are supposed to do. Train others in case you need back-up help.
Coordinate
with others. Meet with
other businesses in your building
or industrial complex. Talk with first responders, emergency managers, community organizations and utility providers. Plan with your suppliers, shippers and others you regularly do business with. Share your plans and encourage other businesses to set in motion their own continuity planning and offer to help others.
Review your emergency plans annually
.
Just as your business changes over time, so do your preparedness needs. When you hire new employees or when there are changes in how your company functions, you should update your plans and inform your people.
Business Planning Resources Local
http://www.martin.fl.us
772-287-1652 Starting Point :
Martin County Emergency Management American Red Cross – Martin County Chapter http://www.martinredcross.org
Treasure Coast Regional Planning Council http://www.businessdisasterplan.com/
Business Planning Resources Continued State
http://www.floridadisaster.org/business/ http://www.fldisasterkit.com
Federal
http://www.ready.gov/business 1-800-BE READY
TTY: 1-800-464-6161