Transcript Document

Selection of Consultant
Nazaneen I. Ali
Sr. Procurement Specialist
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
Basic Principles

Main Characteristics of Selection and Employment of
Consultants

Conflicts of Interest and Unfair Competitive Advantage

Association Between Consultants

Main Types of Contracts
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Consultant Guidelines
January 2011
Consulting Services
I.
II.
III.
IV.
V.
VI.
Introduction
Quality- and Cost-Based Selection
Other Methods
Types of Contracts and Important
Provisions
Selection of Individual Consultants
Appendices
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Basic Principles of Selection of
Consultants
Quality of services
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0.8
Development of
national consultants
in developing country
members
Equal opportunity
0.6
0.4
Efficiency & Economy
0.2
0
Transparency
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Main characteristics of selection & employment
of consultants
Give priority to quality
vs. cost: 2 envelopes &
non simultaneous
opening
Encourage quality
proposal by limiting
competition to a
short list of
qualified firm
Quality of consulting
services cannot be
easily quantified in
monetary terms 
scoring system
Award to the highest
scored consultant
Consulting
services of
quality in an
economic,
efficient,
transparent and
fair manner
Intellectual nature of
services  Need for
negotiations in order to
reach the best
implementation of
consulting services
Reputational
motivations work
better than
securities &
liquidated damages
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Goods / Works
Consultants (« intellectual &
advisory nature »)
Measurable physical output
Advice, technical assistance,
intellectual services
Open competition
Qualified shortlisted firms
Bidding Document
Request for Proposals
Main evaluation criteria: Price
Technical quality
Evaluation criteria in monetary terms
Scoring system
One bid opening session
2 opening sessions: Technical opening
and evaluation before financial opening
Award to the evaluated least cost
qualified bidder
Award to the consultant with highest
combined technical & financial score
Securities & liquidated damages
No securities or liquidated damages
No Negociations
Contract negotiations
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Conflict of Interest
 Priority # 1 of consultants: client’s interest
 No consideration for future work
 Avoid conflicts with other assignments & corporate assignments
  Do not hire the firm in case:
 an assignment in conflict with prior / current obligations to the client
 Conflict between consulting activities & procurement of G, W or S
 Conflict among consulting assignments
 Business or family relationship between Consultants (incl. their personnel
& sub-consultants) and a member of a government’s staff directly involved
in preparation of ToR, selection process, supervision of the contract.
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Unfair Competitive Advantage
 Consultants shall not drive a competitive advantage
from having provided consulting services related to
the assignment
 Make available to all short-listed consultants with the
RFP all information that would give a consultant a
competitive advantage.
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ELIGIBILITY
 CONSULTANTS FROM ALL COUNTRIES
EXCEPT:
 PRIMARY BOYCOTT ACCORDING TO
BORROWER’S COUNTRY REGULATIONS
 UN SECURITY COUNCIL RESOLUTION (CHAPTER
VII)
 GOVERNMENT-OWNED ENTERPRISES ARE
ELIGIBLE IF ARE:
 FINANCIALLY AND LEGALLY AUTONOMOUS
 OPERATE UNDER COMMERCIAL LAW
 INDEPENDENT AGENCIES OF THE BORROWER
ELIGIBILITY- cont.
 GOVERNMENT-OWNED UNIVERSITIES
(AND THEIR PROFESSORS) ARE ELIGIBLE
IF THE SERVICES PROVIDED ARE OF
UNIQUE AND EXCEPTIONAL NATURE
AND CRITICAL FOR PROJECT
IMPLEMENTATION
 GOVERNEMENT STAFF AND CIVIL
SERVANTS MAY BE HIRED IF:
 THEY WERE ON “LEAVE WITHOUT PAY” WELL BEFORE
BEING CONTACTED FOR THE CONSULTANCY SERVICE
 THEIR EMPLOYMENT DOES NOT GIVE RISE TO ANY
CONFLICT OF INTEREST
ASSOCIATION BETWEEN
CONSULTANTS

JOINT VENTURE: JOINTLY AND SEVERALLY
LIABLE

BORROWER TO APPROVE ASSOCIATIONS (JOINT
VENTURE OR SUB-CONSULTANCY) AMONG
SHORT-LISTED FIRMS

BORROWER MAY ENCOURAGE ASSOCIATIONS
WITH NATIONAL FIRMS (NOT MANDATORY)

ALL JV MEMBERS MUST SIGN THE CONTRACT

THE ASSOCIATION SHOULD BE REPRESENTED
BY AN APPOINTED FIRM
TERMS OF REFERENCE
CONTENTS

BACKGROUND INFORMATION

REVIEW OF PREVIOUS WORK

STATEMENT OF OBJECTIVES

SCOPE OF WORK NEEDED

SCHEDULING AND RELATIONSHIP TO OTHER WORK

DATA AND REPORTS AVAILABLE

INPUTS PROVIDED BY CLIENT

EXPECTED OUTPUTS BY CONSULTANT

TOR NOT TO BE TOO DETAILED OR INFLEXIBLE
THEREBY ALLOWING CONSULTANTS TO PROPOSE
OWN METHODOLOGY AND STAFFING
COST ESTIMATE (BUDGET)
TWO BROAD CATEGORIES:
(A) FEES AND (B) REIMBURSABLE
 FOREIGN CURRENCIES

STAFF COST (EXPATRIATE, HOME
OFFICE)

INTERNATIONAL TRAVEL

VEHICLE, EQUIPMENT

COMMUNICATIONS, PRINTING,
COMPUTER SERVICES, ETC.

OTHER REIMBURSABLES

PRICE ESCALATION/CONTINGENCIES
COST ESTIMATE (BUDGET)
 LOCAL CURRENCIES

STAFF COST

LIVING EXPENSES

EDUCATIONAL COSTS

TRAVEL

OFFICE EXPENSES

OTHER REIMBURSABLES

PRICE ESCALATION/CONTINGENCIES
ESTIMATED EXPENDITURES
(FOREIGN CURRENCY UNITS), SIMPLE
ASSIGNMENT
1. Cost of Personnel
Home Office
Expatriate
No of Days
Unit rate
Total amount
30
900
1,200
900
36,000
810,000
2. International
Travel
Fares
No of Trips
1,200
9,600
3. Other
reimbursable
Costs
Support Service
Communications
Mobilization/
Demobilization
No of days
60
36
18,000
10,800
1,080
3,240
TOTAL
8
300
300
No. of staff
3
887,640
ESTIMATED EXPENDITURES
(LOCAL CURRENCY UNITS),
SIMPLE ASSIGNMENT
1. Cost of Personnel No of Days
Unit rate
Local Staff
Subsistence
600
800
Allowance
900
1300
Per Diem
Housing
60
2,000
900
800
2. Travel
Car Allowances
900
180
3. Office
Expenditures
Office rent
Secretary
Communications
4. Miscellaneous
Printing
Computer cost
TOTAL
300
300
2,000
400
Total amount
480,000
1,170,000
120,000
720,000
162,000
600,000
120,000
30,000
45,000
3,507,000
Methods of Selection
Quality & Cost Based Selection (QCBS)

Quality Based Selection (QBS)
Selection under a Fixed Budget (FBS)
Least Cost Selection (LCS)
Selection Based on Consultants’ Qualifications (CQS)
Single Source Selection (SSS)
Commercial Practices
Selection of UN Agencies as Consultants
Use of Nongovernmental Organizations (NGOs)
Procurement Agents
Inspection Agents
Banks
Auditors
Service Delivery Contractors
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Section II
Section III
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Selection of Individuals consultants
 Individual consultants are selected on the basis of their relevant
experience, qualifications, and capability to carry out the
assignment.
 They do not need to submit proposals and shall be considered if
they meet minimum relevant requirements on the basis of the
nature and complexity of the assignment, and assessed on the
basis of academic background and relevant specific experience,
and, as appropriate, knowledge of local conditions such as
national language, culture, administrative systems, and
government organization.
 The selection shall be carried out through the comparison of the
relevant overall capacity of at least three qualified candidates
among those who have expressed their interests.
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Selection of Individuals
consultants, cont
 Individual consultants may be selected on a single-
source basis with due justification in exceptional cases
such as: (a) tasks that are a continuation of previous
work that the consultant has carried out and for which
the consultant was selected competitively; (b)
assignments with a total expected duration of less than
6 (six) months; (c) urgent situations; and (d) when the
individual is the only consultant qualified for the
assignment
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Thank you
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