Transcript Transportation Enhancement Application Workshop

Transportation Enhancement
Application Workshop
September 15, 2010
Jay Lancaster – District Liaison Engineer
Transportation Enhancement Program
• Created by U.S. Congress in 1991
• It requires each state to reserve a percentage
of its Federal Surface Transportation Program
funds for Transportation Enhancement
activities.
• Ensures that transportation spending supports
more than just roads and bridges.
What are these funds called?
• “Transportation Enhancement” funds
• IS-TEA & TEA21 refers to a Highway bill, not
this specific program.
• Most recent Highway Bill is SAFETEA-LU. It
expired in September of 2009.
• Currently there is not an active Highway bill.
• We are currently funded by a Continuing
Resolution under the SAFETEA-LU bill.
Current Funding
• FY2010 for District 10 - $1,159,530
• FY2011 for District 10 - $1,159,530
• TOTAL FUNDING for this Application Process:
$ 2,319,060
Eligible Activities
• MoDOT Leadership has limited this allotment
of TE funds to the construction of Bicycle
and/or Pedestrian Facilities.
Eligible Activities
• Eligible Activities Include:
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Sidewalks
Trails (Pedestrian, Bicycle, or Shared-Use)
Conversion of Abandoned Railway Corridors to Trails
Bike Lanes (Including Striping and Bike Safe Grates)
Pedestrian Bridges
Riverwalks
ADA improvements to existing facilities
Reconstruction of Existing Sidewalks
Ineligible Activities
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Routine Maintenance
Placques, Artwork
Awnings
Recreational Trails around a lake
T.E. Funds are REIMBURSED!
• This is not a Grant, where money will be ‘given’ to
a city/county to build a project.
• The city/county will need to be able to cashflow
the projects.
• Progress Invoices will be submitted as the project
progresses. FHWA/MoDOT will reimburse as
each progress invoice is submitted and approved.
• All TE projects will be reimbursed at a pro-rata
share of 80/20. 80% Reimbursed; 20% Local
Match!
Pro-Rata Share – 80/20
• Please Take Note: This is NOT 100% funding!
• This program is being reimbursed at an 80/20
ratio.
• There is a required local match of 20%
Project Funding Limits
• Minimum Project Size for Southeast District is
$100,000 in federal funds. At an 80/20 prorata share, this would be a minimum total
project size of $125,000.
• Maximum Project Size for Southeast District is
$400,000 in federal funds. At an 80/20 prorata share, this would be a maximum total
project size of $500,000.
Timeline
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Application Deadline: C.O.B. Oct. 29th, 2010
Award Goal: November 12th, 2010
Final PS&E Submittal Deadline: Nov. 1st, 2011
Projects must be under construction in or
before May of 2012.
Design/Inspection
• All projects MUST be designed and inspected
by a Missouri Professional Engineer. It can
either be a staff engineer, or can be a
contracted consulting engineer.
Using a Consulting Engineer
• FHWA does not allow the use of a consultant that
serves as a ‘city engineer’.
• Each project MUST go through MoDOT approved
RFQ process. RFQ must be posted on MoDOT’s
website for 14 days. Consultant must be selected
based on qualifications, not costs.
• City/County & Consultant must sign MoDOT
approved Engineering Services Contract
• Do NOT start RFQ process until being notified of
award by MoDOT
Design Guidelines
• Project must adhere to published guidelines:
– ADA Accessibility Guidelines
– MoDOT General Pedestrian & Bicycle Guide
– Guide for the Development of Bicycle Facilities, by
AASHTO
– Guide Specifications for the Design of Pedestrian
Bridges, by AASHTO
– District 10 “Helpful Hints”
– EOR must reference their design specifications
Property & Maintenance
• Project MUST be constructed on property that
is owned/leased by the project sponsor.
• Any property that needs to be acquired MUST
follow federal guidelines!
• 25 Year Maintenance Plan must be part of
consideration.
State & Federal Regulations
• These projects will be funded with Transportation
Enhancement which originate with FHWA, so
these projects must comply with state AND
federal regulations and policies.
• These guidelines can be found in the Local Public
Agency Manual at:
http://epg.modot.org/index.php?title=Category%3A136_Local_Public_Agency_(LPA)_Policy
• Failure to follow the rules may jeopardize funding!
Americans with Disabilities Act
• All pedestrian facilities must be designed and
built in accordance with the Americans with
Disabilities Act Accessibility Guidelines
(ADAAG).
• Any items that are constructed that are not
ADA-compliant will be replaced or will not be
reimbursed.
National Environmental Policy Act
(NEPA)
• All Transportation Enhancement projects must
be evaluated for a level of documentation
with the National Environmental Policy Act.
• Projects will be assigned a level of
documentation:
– Environmental Impact Statement (EIS)
– Environmental Assessment (EA)
– Categorical Exclusion (CE)
• Projects may require public meeting(s)
Federal & State
Environmental Clearances
• Projects must comply with all APPLICABLE
environmental clearances:
– 106 – State Historic Preservation Office (SHPO)
– MO Dept of Conservation – Endangered Species
– Flood Plain Development Permits
– 4F Determination
– COE Permit – Crossing Waterway
Local Matching Funds
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Private Funds
In-Kind Labor *
Donations – Labor and/or Materials *
Other Eligible State/Federal Funding
* Valued at 80% - Please consult MoDOT
personnel regarding these items.
In-Kind Work Example
• Total Project Cost = $250,000
– 80% Federal = $200,000
– 20% Match Required = $50,000
• In-Kind Work To Be Used As Match
– Required Amount = $62,500
– 80% of $62,500 = $50,000 = Required Match
In-Kind Work
• Based on Actual Costs
• Will Need Breakdown of Employees & Wages
• Will Need Hours & Rates of Any Employees
Working on Project
Local Matching Funds
• State Funding
– Any state funds are eligible with FHWA
– Check with State Agency to determine
– Examples: CDBG
• Federal Funding
– Some Non-USDOT funding sources MAY be eligible
to match
– Check with Federal Agency to determine
– Examples: USDA (RD), DRA, USFS, COE, NPS
TE Funds - Matching
• TE Funds cannot be used for a match on
another federal agency’s funds unless
specifically authorized by federal law.
Application Process
• MoDOT is hereby soliciting for project
applications
• Applications must be submitted on or before
4:00 pm on Friday, October 29th, 2010.
• Applications will be reviewed and prioritized
by the selection committee.
• MoDOT Staff will notify the applicants of the
committee’s decisions.
Applications
• You will leave with a blank application today.
• A word document of the application will be
available later today on MoDOT’s website for
the Southeast District at:
http://www.modot.mo.gov/southeast/
Application Instructions
• Submit 7 Copies of the application to the
Southeast District (Attn: Jo Secoy)
• Include Photos of the Project Area
• Staple Applications in upper left-hand corner;
no covers, binders, tabs or other devices.
• Deliver in person or mail to:
MoDOT Southeast District
Attn: Jo Secoy
PO Box 160 – 2675 North Main
Sikeston, MO 63801
Application Deadline
• Applications must be in our possession no
later than 4:00 pm (CST) on Friday, October
29th, 2010
• Applications received after this time will not
be considered.
Application Tips
• Have someone review the completed application
to check for grammar, typographical or
mathematical errors.
• Be creative
• Have a realistic completion plan
• Plan for cost increases and inflation
• Plan for long-term maintenance
• Provide photos of the proposed project location
Application Instructions
• Include ALL Potential Costs – Plan Carefully!
• It’s better to have too much than not enough.
You will not be able to ask for more later.
• Include ADEQUATE costs for design and
construction inspection and prevailing wages!
• Any Costs above the federal fund award
amount will be the sole responsibility of the
project sponsor!
Application Review
• Page One – General Information
– Take note of notes at top of page
– Fill out everything accordingly
– Make sure to put contact person and phone #
• Page Two & Three – Project Description
– Take 1-2 Pages to Describe the Project in Detail
– Include what the project will connect, how it
serves the community, and how it addresses any
pedestrian safety issues.
Application Review
• Page Four – Project Budget
– Complete the budget as outlined
– Include all potential costs including engineering,
right of way, utility relocation, etc.
– Confirm your local match. If In-kind work is to be
used, make sure that an adequate amount is
planned.
– Account for adequate engineering costs, and
prevailing wages.
Application & Selection Process
• Application Deadline – October 29th, 2010
• Selection Committee will meet in early
November to make selections
• Awards will be announced on or before
November 19th, 2010
• Project Agreements will be sent to sponsors of
awarded projects in late November for
agreement execution.
Key Items to Review
• Only submit applications for eligible projects.
• Projects must be able to move quickly. Final
Design and any R/W acquisition must be
complete by November 1st, 2011.
• Plan carefully for costs! And cashflow!
• Projects must be Designed and Inspected by a
Missouri Professional Engineer
• Projects must be Environmentally Cleared.
• R/W acquisition must follow approved federal
practices and laws
Questions/Comments
• Jay Lancaster
– Office: 573-472-5264
– Cell: 573-380-7641
– Email: [email protected]
• Jo Secoy
– Office: 573-472-5885
– Email: [email protected]
• Application Found At:
– http://www.modot.mo.gov/southeast/