Transcript Document

Understanding Contracts
Read the Small Print
Who We Are
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Carrie Miller
Associate Director, Campus Events
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Kerry Hodak
Assistant Director, Grad/Prof Student Engagement
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Hali Buck
Coordinator, Student Involvement, OUAB Advisor
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Agenda
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Why this Matters
Who We Are
Audience Feedback
Vocab to Know (aka Legalese)
Red Flags
Common Mistakes
Questions?
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Why This Matters.
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Why this Matters
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Every Contract is Different
Risk/Liability for You / Your Institution
Financial Implications
University vs. Agent/Vendor
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Who We Are.
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Student Activities
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Part of the Office of Student Life at Ohio State
Primarily housed out of the Ohio Union
Approximately 20 staff members (FTE and Grad)
Two Areas
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Keith B. Key Center for Student Leadership & Service
- The Center
- Leadership Programs
- Buck-I-SERV
- Student Organizations
- Community Service
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Campus Events
- Major Campus Events
- Signature Events
- Ohio Union Activities Board
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Ohio Union Activities Board
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Student programming organization
Comprised of 172 student members (all volunteer)
representing a diverse array of academic majors and
class rankings
Plan comedy, concerts, speakers, movies, and
interactive events and programs.
OUAB Grad/Prof is a component of the Ohio Union
Activities Board solely dedicated to providing events
and programs for OSU’s Graduate/Professional
student community.
Contract Process
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Utilize the vendor/talent contract
Multiple review components
We cannot sign contracts
Turn-around can take up to 3+ weeks
Insight/oversee execution of agreement
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Other Contract Scenarios
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Facilities
Flooring (Terrazzo)
Roof
Installations
Vendor Agreements Requiring a Signature
- Terms & Conditions
- Invoices
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About You.
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Poll Everywhere Questions
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Vocab To Know.
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Legalese for the Non-lawyer
 Indemnification – Cover the other party’s liability
 Force Majeure – Get out of jail (or contract) free clause
 Insurance – Coverage for yourself and/or the other party
 Risk of Loss – Releasing other party from liability
 Justification/Choice of Law Provisions/Arbitration – Specifies the
adjudicatory body through which disagreements are resolved
 Limitations on reproduction/dissemination – Prevents reproduction
wholly or in part
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Legalese for the Non-lawyer (cont)
 Injunctive Relief – Remedy of action/inaction rather than monetary
 Termination/Cancellation – End of the contract prior to both parties
fulfilling obligations
 Survival – if all or part of the agreement is terminated, specific
portions of the contract remains in force
 Severability – an unenforceable provision is “removed” from the
contract leaving remaining provisions in force
 Assignment – giving or selling rights under contract to a third party
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Red Flags &
Common Mistakes.
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Red Flags
 Indemnification
 Limitations on reproduction
- Audience control
 Exclusivity agreements
 Risk of Loss
 Cancellation
 Taxes
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Red Flags
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Deposits
Travel
First Amendment
Permits
Talent Rider Requirements/Requests
- What are you willing to purchase
- Contracts and riders are negotiable
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Common Mistakes
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Ensure that you have all components of a contract
Always request a fully-executed copy of the agreement
Awareness of what your office can/cannot do
Be aware of your responsibilities
Exclusivity Clauses
Know who assumes liability
Consider jurisdiction/arbitration options
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Questions?
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Carrie Miller, M.S.
Associate Director, Campus Events
[email protected]
(614) 247-5084
Kerry Hodak, Esq.
Assistant Director, Grad/Prof Student Engagement
[email protected]
(614) 292-0253
Hali Buck, M.S.Ed
Coordinator, Student Involvement, OUAB Advisor
[email protected]
(614) 247-8432
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