Transcript District 5 Staff Agenda

February 11, 2015
Taylor County Extension Office
10:00 am EST
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CES PERSONNEL UPDATE
THOMAS KEENE, CES HR Personnel Dir.
Email: [email protected]
Phone: (859) 257-7490
Address: N-106 Ag. Sci. N., Lexington, KY 40546
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PROGRAM SUCCESS & EVALUATION
PAM SIGLER, Ext. Specialist, PSD
Email: [email protected]
Phone: (859) 257-7193
Address: 712 Garrigus Bldg., Lexington, KY 40546
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VACANCIES
o Hardin FCS (Vacant since 1/10/14; Apps Close 2/17/15)
o Taylor FCS (Vacant since 1/31/15; Apps Close 2/17/15)
o Clinton 4-HYD (Vacant since 7/31/14)
o Statewide Vacancies: 31 (FCS–13; ANR–11; 4-H–7)
o Stop-Gap Funded Vacancies: 27 of total 31
*Taylor, Hardin and Grayson
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NEW HIRES
o Sue Foley, Part-time Russell Secretary
o Abby Van Meter, Nelson Snap-Ed
o Di Hayward, Cumberland Snap-Ed
o Ellie Flanagan, Casey Snap-Ed
o Kevin Mills, Meade Co Custodian
11/19/14
1/07/15
1/05/15
1/08/15
1/12/15
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NEW POSITION
o McCreary 4-HYD Assistant (Apps Close 2/17/15)
o Upcoming: Green Co Custodial Position
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POST RETIREMENT UPDATE
o Jack Ewing, Grayson ANR (50%; 2/9 – 7/31)
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STATE LEVEL - AG EXTENSION HR SPECIALIST
o App. Deadline: 2/15 https://ukjobs.uky.edu/postings/55966
o JAQ: Internships; Undergraduate Academic Program
Support; Service Learning; Mentoring; Orientation;
Core Training; Co. Reviews
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ILLNESSES
o Surgeries: Tony Rose, Christy Nuetzman and
Jennifer Bridge’s Mom
o Recovery: Jack Ewing and Linda Will
o Home Care: Becky Shagool’s Husband
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SYMPATHY
o Amy Aldenderfer, loss of Grandmother
o Beverly Tabor, loss of Father-in-law
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RETIREMENTS
o Becky Nash (1/31) – Share Time
o Upcoming: Greg Tompkins, Cumberland ANR, 5/31
Jack Ewing, Grayson ANR, 7/31
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STUDY LEAVE
o Jennifer Bridge (Upcoming: 3/30/15-5/1/15)
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SPECIAL RECOGNITION
o Service Awards: Jennifer Bridge & Andy Mills (25 Yrs.);
Doug Shepherd (30 Yrs.)
o Completion of Masters – Rebecca Hill
o NACAA DSA – Doug Shepherd and Robbie Smith
o Randall Barnett Award – Breckinridge Co - Presentation
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REFRESHMENTS/HOST: Breckinridge, Casey & Taylor
Easton John Conlee
Grandson of
Connie & Bobby Conlee
Born 10/23/14
“Grams” 2nd Grandson!
Rebecca Hill, Marion 4-HYD
Baby #2 is due June 2!
Ann Taylor has
Been waiting
For a LONG
Time to be
A
BIG
SISTER!
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PROGRAM HIGHLIGHTS
o FCS – Dayna Parrett, Nelson CEA
o ANR – Ricky Arnett, Green CEA
o 4-HYD – Kindra Ewing Jones, Grayson CEA
o Horticulture – Dennis Morgeson, Washington CEA
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ANTHEM CYBER ATTACK
o UKHR is sending email updates - Watch for Scams
o Anthem FAQ website (http://www.anthemfacts.com/)
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BUILDING PROJECTS and LAND PURCHASES
o Office Renovations - Adair
o Land Purchases – Grayson, Hardin, Pulaski
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BUDGET UPDATE
o UK New Financial Budget Model Delayed
o D5 Budget Training - March 11, 2015
o Anticipate:
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No Increase in Base Program Costs
Increasing Base Agent Contribution by 2%
Re-calculation of County Order of Ranking
Budgeting a 2% raise for Support Staff (Requires UK Approval)
o DLG Training PowerPoint
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CAFE STRATEGIC PLANNING
o Update: Elijah Wilson and Dave Kessler
o Link: https://strategicplan.ca.uky.edu/
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CAREER LADDER UPDATE
o Applications in Final Review
o Incentives will be in affect July 1, 2015
• Levels: 2 - $2,000; 3 - $2,500; 4 & 5 - $3,000
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CEDIK
• Advisory: Dayna Parrett, Tony Rose, Elijah Wilson,
Dennis Morgeson, Jennifer Bridge, & Quen Smith
• County Profiles – Data for Programming and POW
• Link: http://cedik.ca.uky.edu/
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CLIENT PROTECTION COMMITTEES
o Required: Must meet at least once a year
o D5: Re-run all Background Checks in 2016
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CHARLES E BARNHART FUND for EXCELLENCE
• Created to honor CAFE Dean Barnhart (1969 – 1988)
• Proposals: FY 2016 Projects (7/1/15 – 6/30/16)
• Applications: Due March 18, 2015
• Link: http://administration.ca.uky.edu/funding
• State Contact: Megan Lucy ([email protected])
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CIVIL RIGHTS MODULES – LINK BLUE ACCOUNT
o Employees must complete Modules 1 – 3 by 4/1/15
o Employees hired after 1/1/15 must also complete
module, “History of the Land Grant Univ. & Extension”
o Reference Emails: Henning (1/21) and Keene (1/26)
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COUNTY EXTENSION COUNCIL
o Submit list of officers to D5 Office (names/addresses)
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CONTRACTS – SEND TO D5 OFFICE
o Caution: “Hold harmless”, “Indemnity”, “Choice of Law”
o Approved once, may sign (i.e. rentals, speakers)
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DIVERSITY
• Tri-State Diversity Conf. – Feb. 19, 20 at Hebron, KY
• $12,000 Grant received for APES Program Dev.
• Discrimination Statement – UK is updating
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ESP STATE MEETING - MAR. 18 and 19
o Annual Mtg. and Professional Dev. In-Service
o Report to People Winners
o D5 Contacts: David Harrison and Tyrone Gentry
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eXtension ID’s and PROFILES
o All Agents need to have or create an account
o Accounts need an updated profile
o Thoughts on Extension Wiki URL
https://citc.ca.uky.edu/groups/thoughtsonextension/wiki/ca1d8/2015_January_Thoughts_on_Extension.html
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FARM BILL EDUCATION
• Partnership between FSA, UK CES and KSU
• Ask an Expert widgets – All CES Co Websites
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INTERNS
o 150+ applicants for approximately 40 positions
o Requests: Marion, Meade, LaRue, Hardin &
Breckinridge Co.
o Additional Interests?
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HB5 LAW
• Focus: Malicious Activity, not simple issues
• Contact IT if call Breach Hotline (859) 218-3904
• 3 Things to do: Passcode Everything, Update
Software, Watch Navigation
• State Contact for CAFE: Steve Garner
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KSU UPDATE
o 1890’s are celebrating 125 Years
o Facing a 7 Mil. University deficit
o Preferred Logo
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LEAVE CALCULATOR – NEW from UKHR!
• Calculates rate Employees earn Vacation, TDL, Holiday
• For Regular Staff with full-time FTE of 0.5 or greater
• Link: http://www.uky.edu/hr/employee-relations/calculators-vacation-sick-temporary-disability-leave-and-holiday
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LIVE WELL CHECK IN – APR. 8TH, TAYLOR CO OFFICE
• Audience: All District 5 Extension Employees
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PERFORMANCE EVALUATION for AGENTS – FY 15
• Transition to the myUK System and Qualtrics
• New 4 point System. Calculations deliver decimals
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MAIL MANAGEMENT
• Bulk Mail – Still a good deal, more timely today
• Imsb – Intelligent Mail for Small Business Mailers
• Free – Online - Will replace Satori.
• Pilot – D3; Each District will be trained (Dates: TBA)
• State Contacts: Dennis Duross and Rhesa King
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PLAN OF WORK
o PowerPoint Available to Agents
o Information and Timeline
o State Contact: Ken Jones
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SECRETARY TRAINING – March 5 & 6, 2015
o Location: Galt House Hotel, Louisville
o February 18: Reservation/Registration Deadline
o March 5: (Optional) Group Activity/Dinner/Lodging
o March 6: Training Sessions
o Committee Contact: Marla Stillwell, Hardin 4-HYD
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SPECIALIST SURVEYS – AGENT FEEDBACK
o Response: Specialist Evaluated (124); 2,350 Responses
o Appreciation to the 214 Agents Who Responded
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STATE EXTENSION COUNCIL
o New Profiles – Info. for Committee & Work Groups
o Group 1 Rep: Meade, Tim Gossett (next rotation - Breckinridge)
o Group 2: LaRue, Robert Enlow, Jr. (next rotation - Marion)
o Group 3: Green, Ada Mae Handy (next rotation - Russell)
o Group 4: McCreary, Pam Gibson (next rotation - Pulaski)
o At-Large: Casey, John Gossage (next rotation - Clinton)
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STATE FAIR ASSIGNMENTS
o D5 Assignment Handout
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SUPERVISION TRAININGS – Mandated
o Agent Co. Office Coordinators receive notifications
o Required mandatory trainings topics:
HR Policies and Procedures
Performance Evaluation
Corrective Action and Coaching
Hiring & Interviewing
Preventing Discrimination & Harassment
o 180 days to complete the trainings
o Compliance reports will be sent to CAFE Admin.
o Link: http://hr.uky.edu/tandd/supervision.php
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TRAVEL
o Reimbursement - Increased 1/1/15 to $0.575 per mile
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UK 150th ANNIVERSARY – FEB. 22
• Co. Judges Proclaim UK Day (Copies to Drew Graham)
• CES Offices - Use the UK 150th Header if Possible
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WEBSITES for COUNTIES – NEW DESIGN
• Counties are to follow UK/CAFE Guidelines
• Consistency and Functionality are priority (Drupel)
• New Committee: Agents/Support Staff (Each District)
• Only CES Employees can access current web content
• State Contact: Don Overton
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WELLNESS CAMPAIGN
• Contact: Dayna Parrett
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WORK SCHEDULE FOR AGENTS
• Agents do not qualify for “comp” time
• Schedules should not be designed to equitably
compensate hour for hour for work outside of the
normal workday
• Support Staff should know Agent schedules
• Agent Job Descriptions Now Read:
Mon – Fri 8:00–4:30 with evenings & week-ends
as needed. Most weeks will exceed 40 hours.
ANR and Horticulture Agents
“Writing Success Stories”
Pam Sigler, Extension Specialist, PSD
FOLLOWING LUNCH
*4-HYD and FCS Program Groups May Meet as Needed
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Nov. 2
Nov. 3
Nov. 6
Nov. 7
Nov. 8
Nov. 10
Nov. 11
Nov. 18
Nov. 20
Nov. 25
Nov. 26
Nov. 29
Rebecca Shagool, Hardin Support Staff
Kevin Mills, Meade Custodian
Theresa Howard, LaRue CEA for FCS
Amy Aldenderfer, Hardin CEA for Horticulture
Meagan Klee, Casey CEA for 4-H YD
Sherri Coffey, Russell Co Support Staff
Sherry Stith, Breckinridge Support Staff
Dennis Morgeson, Washington CEA Hort.
Gaye Hutchinson, Wayne EFNEP Assistant
Edith Lovett, Pulaski FCS
Misty Dubre, Cumberland Support Staff
Kindra Ewing Jones, Grayson 4-HYD
T. J Adkins, Pulaski 4-HYD
Georganne Collins, Nelson Support Staff
Ashley DeBord, Wayne ANR Assistant
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Dec. 3
Dec. 11
Dec. 15
Dec. 16
Dec. 18
Dec. 21
Dec. 29
Dec. 30
David Harrison, LaRue Co ANR
Laurie Johnson, McCreary Co Support Staff
Melody Elliott, Grayson Part-time Support Staff
Joni Hill, Hardin Co Support Staff
Susan Coe, Grayson Co Support Staff
Tyrone Gentry, Green Co 4-HYD
Holly Powell, Hardin Co FCS Program Assist.
Rebecca Collins, Nelson Co PT Support Staff
David Kessler, Marion Co ANR
Chelsey Pickens, (New) Russell Co ANR
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Jan 2
Jan 3
Jan 9
Jan 10
Jan 11
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Jan 13
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Jan 15
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Jan 24
Jan 25
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Rick Greenwell (Washington ANR)
Andrea Corbin (Green Support Staff)
Kelli Bonifer (Adair FCS)
Ron Bowman (Nelson ANR)
Ricky Arnett (Green ANR)
Judy Bates (Wayne Support Staff)
Lynnette Allen (Breckinridge FCS)
Donna Curl (Meade Support Staff)
Lizzie Spalding (Marion FCS)
Alex Bryant (Breckinridge 4-HYD)
Bonnie Jolly (Hardin 4-HYD)
Donna Ridener (McCreary NEP Assist.)
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Feb 2
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Feb 4
Feb 13
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Feb 14
Feb 19
Feb 24
Feb 25
Linda Will (Hardin Support Staff)
Will Stallard (Casey CEA for ANR)
Pat Hardesty (Taylor CEA for ANR)
Elijah Wilson (Cumberland CEA for 4-H)
Marla Stillwell (Hardin CEA for 4-H)
Richard Whitis (Pulaski CEA for ANR)
Susan Martin (Grayson Support Staff)
Fran Hodges (Hardin Support Staff)
Jessica Vincent (Hardin Support Staff)