Transcript District 5 Staff Agenda

DISTRICT 5 STAFF
AGENDA
Date:
Location:
Time:
September 10, 2014
Fredericktown Park
9:30 am EDT – Refreshments
10:00 am EDT - Meeting
FALL is Coming September 23 rd !!
GUEST SPEAKERS
 “GREETINGS FROM ADMINISTRATION”
Dr. Jimmy Henning
Associate Dean for Extension
Director, CES
College of Ag, Food & Environment
 NEP UPDATE
Leslie McCammish,
Extension Associate, School of HES
Debra B. Cotterill
University of KY
Nutritional Education Program Director
PERSONNEL
 PERSONNEL UPDATES for DISTRICT 5
• New Hires
Robin Felix, Grayson SNAP-Ed (7/1)
Suzanne Burks, Nelson SNAP-Ed (7/1)
Ashley DeBord, Wayne ANR PA (7/7)
• Resignations
Suzanne Burks, Nelson SNAP-Ed (7/28)
Brandon Pharis, Clinton 4-HYD (7/31)
Lisa Caudill, Casey Snap-Ed (8/13)
Tracy Vanderpool, Cumberland Snap-Ed (8/15)
PERSONNEL
• Vacancies
Hardin FCS (1/10/14); Clinton 4-H (7/31/14)
Pending: Russell Custodian, Nelson Snap-Ed
Statewide Vacancies and Stop-Gap
• Study Leave
Rebecca Hill – Sept 1 – Dec 13 (MA at WKU)
Elijah Wilson – Returns Oct 1st (Ed.D at WKU)
• Post Retirements – Annual Renewal (Bd of Trustees)
David Harrison, LaRue ANR (1/7/15)
Jack Ewing, Grayson ANR (2/6/15)
Rick Greenwell, Washington ANR (5/6/15)
PERSONNEL
• Illnesses
Sherri Coffey – Returned from FMLA (Husband)
Becky Shagool – Returned from FMLA (Husband)
Joy McGinnis – Returned from FMLA (Surgery)
Jennifer Bridge– New FMLA (Surgery)
Fran Hodges –New FMLA (Surgery)
Jack Ewing – New Illness (Surgery)
Linda Will – Intermittent FMLA (Treatment)
Patricia Richards – Intermittent FMLA (Mom)
• Sympathy
Di Hayward – Passing of Grandson, Corbin (June)
Colby Guffey – Passing of Grandfather (June)
PERSONNEL
 PERSONNEL UPDATES for STATE LEVEL
• Retirements
Roger Sparrow (8/31/14)
Martha Thompson (Upcoming on 11/4/14)
• New Hires
Dan Kahl, Extension Faculty for CLD
Penny Mazur, CES Personnel Assistant
Jenny Cocanougher, District 4 Director
• New Positions
Chuck Stamper - CES Special Projects Coordinator
Stephen Sizemore – CAFE Chief Financial Officer
WELCOME: NEW ARRIVALS!
BIRTH ANNOUNCEMENT
Nick Roy and wife, Audrey are
proud new parents!
Daughter, Katie Jane, arrived
July 5, 2014.
Katie Jane is captured in a special photo with her
Great-Grandmother who is 91 years young!
“Grams” Connie & Bobby Conlee are expecting their 2nd Grandson November 4, 2014!
WELCOME: NEW ARRIVALS
BIRTH ANNOUNCEMENT
Kindra Ewing Jones and husband, Sam
are proud new parents!
Daughter, Claire Elizabeth, arrived
July 24, 2014.
BIRTH ANNOUNCEMENT
Amy Singleton and husband, Matt
are proud new parents!
Son, Eli Maddox, arrived
June 30, 2014.
STAY TUNED: Colby Guffey & wife, Sarah are expecting their 2nd child in October, 2014
RECOGNITION & HIGHLIGHTS
 SPECIAL RECOGNITION
• KY State Fair Workers
• St. Ext. Council Members – Summer Meeting
• Support Staff - CAFE Staff Appreciation Day
• Refreshments: Marion & McCreary
• Picnic Committee: Jennifer Bridge, Luke Fries,
Will Stallard, Connie Conlee & Nelson Co Staff
 PROGRAM HIGHLIGHTS for D5
4-HYD - Kindra Ewing Jones
ANR - Ron Bowman
HORT Dennis Morgeson
FCS - Dayna Parrett
INFORMATION
EVENTS & DEADLINES
 ACCIDENT/INCIDENT REPORT FORM
Required: Serious Situations/Problems
Link: http://ces.ca.uky.edu/cesdd/Of fi ceTool s
Link: http://www.uky.edu/EVPFA/Controller/ri sk .htm
UK Employees: Workers Care (800) 440-6285
 ATTENDANCE ROSTERS
Verification: Audience and Meeting Parity
Expectation: Complete and File
Link: http://www.ca.uky.edu/psd/af firmati ve_acti on.php
STAFF INFORMATION
 BUDGET REMINDERS & DEADLINES
Tax Rates & Final Year-end Accounting: Sept.
Financial Statements/Legal Notices: Sept 30
Motor Vehicle/Watercraft Tax Form: Oct. 1
Second County Payments: Oct. 10
DB Member Nominees: Nov. 1
Election of Board Officers: Jan. 30
File Audits – Send copies to D5 Office
*Prog. Support Funds - Yearly Expense Reports were
due July 15; 2014-15 Budgets due with Budget Form
*Stop-gap requires immediate MOA revision
STAFF INFORMATION
 COMMUNIT Y AND LEADERSHIP DEVELOPMENT
• Agent Awareness: USDA Rural Development
Offices are beginning to work with Rural and
Economic Development
• Focus: Local Food Systems
• Agents May Be Contacted
• State CLD Contact: Alison Davis
 CIVIL RIGHTS MODULES
Soon to “go live” online
Mandatory - 3 mos. to complete (myUK portal)
STAFF INFORMATION
 CLIENT PROTECTION STANDARDS
Update files
All Agents - be familar and engaged in process
 COUNT Y EXTENSION COUNCIL FALL MEETINGS
Train New Members - Expectations
Prepare Agendas/Minutes: Copies to D5 Office
County Coordinator Responsibility
 COUNT Y REVIEWS
6 Month Reports due 6 months from return
Link: http://www.ca.uky.edu/psd/affirmative_action.php
STAFF INFORMATION
 DISTRICT 5 FORUM – November 7, 2014
• Location: Taylor County Extension Office
• Attendance: 1 Agent & 1 Vol. @ Prog. Area;
State Extension Council Delegates
(Any Agent wishing to attend is welcomed)
• Local Focus with State Topics
• Complimentary lunch for all volunteers
• Committee: Carol Hinton, Dayna Parrett, TJ
Adkins, Debbie Messenger, Connie Conlee &
SEC Delegates
STAFF INFORMATION
 ENERGY PROGRAM
• New materials available – contact Beverly Miller
 EPSILON SIGMA PHI
• D5 Contacts: Jack Ewing & Tyrone Gentry
• National Meeting: October 6 - 9, Indianapolis, IN
 EXTENSION ADVISORY COUNCIL TASK FORCE
Review of current system; Recommendations
Chair: Dr. Dan Kahl; D5 Rep – Nick Roy
 HOLIDAY STAFF & RETIREE GET-TOGETHER
• Date Selection (conflict on Dec 10, 2014)
• Committee Assignments – 1 Agent @ Program Group
STAFF INFORMATION
 HORTICULTURE TRAINING OPPORTUNIT Y
“Work Experience Wednesdays”
Miranda Hileman Combs, Ctr. For Crop Div.
Mar – Nov at South Farm
 INSURANCE: Do You Know What You Have?
Homework: Report Due by Nov. Staff
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Types of Insurance Coverage?
Amounts of Coverage? Deductibles?
Carrier? Premium?
Do you take out extra coverage for event? Type/Company?
STAFF INFORMATION
 KRS 5 – SECURITY BREACHES WITH IT
All District Boards must have a Plan by 1/15
CES is developing a policy for counties
 KSU
Budget Shortfalls Affecting Many
Dr. Javiette Samuel (continued illness)
 MENTORING
“New Mentor” Training – Sept 26 (Online)
D5 Contacts: Christy Martin and Robbie Smith
New Contact: Representative from FCS
STAFF INFORMATION
 MITT (Managing in Tough Times) UPDATE
D5 Reps: Theresa Howard & Jody Paver
Retirement Planning – Oct 16, Fayette Co
 NEAFCS – 2014 Annual Session
Hyatt Regency Lexington, Kentucky
September 15-18, 2014
KY Host Update – FCS Agents
 NEP HIRING
Secure approval from DB and CEC
STAFF INFORMATION
 OPEN RECORDS REQUESTS
“Action” Required in 3 Days (Must notify D5 Office)
Reference: KRS61; State Contact: Tim West
Requestor: Must complete a form for request
Protocol:
Discuss with Support Staff
 PERFORMANCE APPRAISALS, SUPPORT STAFF
• 2013-14 Reporting Year
Support Staff Appraisal to DD’s by Sept. 10
Final Signed Forms Due Oct. 1st
New system for EFNEP & SNAP -Ed
STAFF INFORMATION
 PERFORMANCE APPRAISALS - AGENTS
2013-14 - Target date to finalized - Oct 3
2014-15 - NEW PA Forms for FY 15
• Designed after 6 Areas of the Rubric
• Link: http://districts.ca.uky.edu/agent
• Transition to a 4 Point System
• Online Pilot: 2 Agents per Program Area
• All Remaining Agents PA’s on Qualtrix
• Self Evaluation will be part of process
• Mandatory Year: ALL Agents over 1 Year
• D5 Office Checking Monthly Reports due
• NEW: Success Stories Due Quarterly (Oct 15)
• Mid-Yr. Conf.: December/January/February
STAFF INFORMATION
 POLITICAL INVOLVEMENT
RE: Email from UK President
 REPORT TO THE PEOPLE
DUE: Before Thanksgiving Holiday
 STAFF MEETINGS
Attendance is expected
Continue to hold 2nd Wednesday of Month
 ST. EXTENSION COUNCIL – Jan 27-28, Lexington
Nomination of State Delegates: Dec. 1
Randall Barnett Award: Due November
STAFF INFORMATION
 STRATEGIC PLANNING - CAFE
New Budget Model – How to allocate costs
D5 Nominee for St. Committee: David Kessler
 SUPPORT STAFF TRAINING – Spring 2015
Contact Group: 4-HYD Agents
Committee: Marla Stillwell, Alex Bryant,
Chaquenta Smith and Megan Klee, Staff
Pending: Final details (date, location, etc.)
STAFF INFORMATION
 SUCCESS STORIES
New: Report Stories Quarterly
Due Dates to enter in KERS:
Oct. 15 (1), Jan. 15 (1); Apr 15 (1); July 15 (2)
Success Story Template
Upcoming D5 Training with Pam Sigler
 SPECIALIST AND FACULTY FEEDBACK
Asking Agents to participate
Comments will be anonymous
Be constructive and give praise
Goal: Honor Good Work
STAFF INFORMATION
TAX-EXEMPT
Check site 4 times a year: Oct, Jan, Apr, July
501c3 entities file on line tax forms
TRAVEL ON STATE FUNDS
Strict Guidelines
Inform D5 Office before travel
Comments required in SAP travel requests
GROUP MEETINGS
PROGRAMS GROUPS
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ANR
4-HYD
FCS
JUNE “BELATED” BIRTHDAYS!
 June 5
 June 11
COUNT Y EXTENSION AGENTS
Debbie Messenger (Cumberland FCS)
Colby Guf fey (Clinton ANR)
 June 3
 June 14
 June 26
COUNT Y SUPPORT STAFF
Sue Ellen Stull (Meade Suppor t Staf f)
Sheilah Childers (Pulaski Suppor t Staf f)
Cher yl Mattingly (Washington Suppor t Staf f)
JULY “BELATED” BIRTHDAYS!
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July
July
July
July
July
July
July
July
July
July
July
3
5
9
14
18
COUNT Y EXTENSION AGENTS
Cabrina Buckman (Washington FCS)
Jennifer Bridge (Meade FCS)
Nick Roy (Adair ANR)
Carole Goodwin (Meade 4 -HYD)
Audrey Myer s (Green FCS)
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13
15
16
25
26
COUNT Y SUPPORT STAFF
Lisa Stevens (Pulaski Receptionist)
Mar y White (Hardin NEP Assist)
Allison Taylor (Pulaski NEP Assist)
Gerald Gribbins (Taylor Custodian)
Teresa Bright (Adair Suppor t Staf f)
Sue Henning (Breckinridge Suppor t Staf f)
AUGUST “BELATED” BIRTHDAYS!
 Aug 7
 Aug 20
 Aug 22
 Aug 26
 Aug 28
 Aug 7
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Aug
Aug
Aug
Aug
Aug
Aug
10
14
15
16
19
22
COUNT Y EXTENSION AGENTS
Becky Nash (Taylor FCS)
Robbie Smith (Nelson Hor ticulture)
Christy Nuetzman (Clinton FCS)
Misty Wilmoth (LaRue 4 -HYD)
Pam York (Russell FCS)
Jody Paver (Wayne FCS)
Rebecca Hill (Marion 4 -HYD)
COUNT Y SUPPORT STAFF
Joyce Cardenas (Marion Suppor t Staf f)
Cassie Munsey (Wayne FCS PA)
Di Hayward (Cumberland 4 -H PA)
Beverly Tabor (Breckinridge Suppor t Staf f)
Melody Mays (Marion Suppor t Staf f)
Angela Freeman (Taylor NEP Assist)
Beth Loving (Hardin 4 -H Assist)
Jordan Stapp (Taylor 4 -H Assist)
SEPTEMBER BIRTHDAYS!
 Sept 1
 Sept 14
 Sept 18
 Sept 8
 Sept 10
 Sept 15
 Sept 19
 Sept 27
 Sept 28
COUNT Y EXTENSION AGENTS
Natalie Taul (Grayson FCS)
Greg Tompkins (Cumberland ANR)
Andy Mills (Meade ANR)
COUNT Y SUPPORT STAFF
Darice Russell (Washington Secretar y)
Wanda Miick (Russell ANR PA)
Kisha Atwood (Casey Secretar y)
Carolyn Morris (Taylor Secretar y)
Joy McGinnis (Wayne Secretar y)
Carolyn Dor sey (Grayson Custodian)
Stacy Smith (Clinton EFNEP)