Transcript District 5 Staff Agenda

DISTRICT 5 STAFF
AGENDA
November 13, 2013
Taylor County Extension Office
10:00 am EST
DIVERSITY TRAINING
Welcome District 5 Staff Members
 Anna G. Smith, District 5 Director
Diversity Team Members
 Teran Ransom, Hardin CEA for FCS
 Dennis Morgeson, Washington CEA for Horticulture
 Martha Thompson, UK Ext. Personnel Specialist
Program and Staff Dev.
 Gae Broadwater, KSU State Specialist
Program/Staff Dev., Com. & Leadership Dev.
Follow-up Training: CEC and District Board Members
Personnel & Programs
PERSONNEL UPDATES
 Retirements: Judy Creech, Nelson 4 -H
Program Assist (12/2)
 Staff Update: New Hire for Russell Co ANR
Chelsey Pickens (1/2/2014)
 Illness:
Linda Will, Judy Creech, Jody Paver
 Sympathy:
Tony Rose – Father-In-Law
 FML Returns: Ron Bowman –Back Surgery
Rebecca Hill – Maternity Leave
Marla Stillwell – Maternity Leave
 Births:
Photo Updates
WELCOME
Adlee Blue Whitis & Reagan Beth Guffey!
Adlee Bleu Whitis
Daughter of
Mr. & Mrs. Richard Whitis
Reagan Beth Guffey
Daughter of
Mr. & Mrs. Colby Guffey
WELCOME
Grady Riley Keisling & Harrison Stahlman Hill!
Grady Riley Keisling
Grandson of
Mr. & Mrs. Greg Tompkins
Harrison Stahlman Hill
Grandson of
Mr. & Mrs. David Harrison
PROGRAM HIGHLIGHTS for DISTRICT 5
 FCS – Dayna Parrett
 Horticulture – Dennis Morgeson
 ANR - Ron Bowman
 4-H Youth Development – Kindra Ewing Jones
SPECIAL RECOGNITION
 November Staff Refreshments – Pulaski and Russell
DISTRICT 5 IT UPDATE
 Ben Dustin, Computer Support Specialist II
Information – Deadlines - Events
BUDGET UPDATE
 Federal and State Levels: Uncertainty/Issues
 UK Level: First Version of Budget Model
 CES Level: Conservative in Spending & Hiring
 KSU Level:
oLimited hiring and travel for Extension
oDeveloping MOU with Pulaski for Laura Rogers
oAdministrative Update: Dr. Teferi Tsegayeis is now
Associate VP for Ag Affairs and Land grant
programs and Dean/Prof of the College of
Agriculture, Food Science & Sustainable Systems
Special Purpose Government Entities
(SPGE’s)
 There are over 1500 SPGE’s
 Focus is on budgeting and final disclosure
 Online registration is mandatory & due Dec. 2013
 Sample form was emailed to Fiscal Coordinators
 Sections II & IV – CES completes (with/without DB’s)
 Section III is for Water Districts only
 Fees are based on previous year’s actual income
 Deadline for info. is July 1, ‘14 (2014-15 FY)
 Adopt County Govt.’s Code of Ethics
Continued Information on SPGE’s
 Fiscal Courts still approve establishing a DB/Tax
 CES follows FY deadlines (calendar for Water Districts)
 Extension DB’s should not fear dissolution of a SPGE
 Self-guided tutorial and info is on Website:
https://kydlgweb.ky.gov/Entities/SpecDistHome.cfm
CAFE ALUMNI
 Discussion for Program Groups:
oAlumni Area Meetings – How do we make this
mutually beneficial for Agents and Alumni?
oHow can Alumni be beneficial to Agents?
 State Contact: Billy Toombs, Assist. Dir. For Dev.
CAREER LADDER
 Draft applications due to the D5 Office Jan. 21, 2014
 D5 Office forwards to Karen Ramage by Jan. 31, 2014
 Provide In-Service Training Transcript with application
 Last date for info. to have occurred: Dec. 30, 2013
 Applicants to level IV may apply two consecutive years
 Form/Guidelines @ http://ces.ca.uky.edu/cesdd/agent
CIVIL RIGHTS – FOLLOW-UP TO FEDERAL REVIEW
 Future: Staff will be completing an on-line training
 Training will include 3 Modules
 Tests will complete requirements
 State Contact: Martha Thompson
COUNTY COORDINATORS
 Know responsibilities and be accountable
 County Office Support Staff Coordinator
oSecretary/Support Staff Supervision; Affirmative
Action, Office Mgt.; Office Staff Conferences
 County Fiscal Coordinator
oFiscal Matters; Order Supplies; Office Petty Cash;
Credit Card Mgt.; Penalty Mail; Equipment Inventory
 CEC/Marketing Coordinator
oCEC and SEC; Program Dev. and Reporting; Mass
Media; Legislative; Student Recruitment/Ag Alumni
CEC/ADVISORY MEETINGS
 Agendas/Minutes to D5 Office
 Counties need to improve documentation
 COOPERATIVE EXTENSION
 CELEBRATING 100 YEARS
 Official Celebration
oWashington DC, May 8, 2014
oKY delegation will attend
oCounties should plan celebrations
oEngage CEC and Leadership groups
 Resources: Video; Actor scripts; Logos; Preferred
marketing will be at the Extension Conference
 AG Mag - D5 Celebrities: “Ewing Family”
 Marketing site is housed at LSU:
http://www.lsuagcenter.com/en/administration/about_us/
chancellors_office/extension/celebration/
COUNTY PROGRAM REVIEWS
 2014 County Review Assignments:
oCasey and Marion (Jeanne Davis)
oMcCreary and Pulaski (Chuck Stamper)
oWashington (Gary Palmer)
oGreen (Pam Sigler – March 19, 2014)
oGrayson (Ken Jones)
 D5 Team Member: Kindra Ewing Jones
oGary Palmer & Cherry Kay Smith
oAnderson, Washington and Metcalfe Counties
 2013 Follow-up Reports:
oHardin, Nelson and LaRue - Link to Form:
http://www.ca.uky.edu/psd/affirmative_action.php
oDue Date: 6 Months following return of Reports
DISTRICT 1 DIRECTOR INTERVIEWS
 19 Applicants, 4 Finalists
 Interviews will be held on campus Nov 14 & 26
D 5 LEADER FORUM – GREAT SUCCESS!
 Committee Members:
oDayna Parrett (Chair), Elijah Wilson, Matt Adams,
Connie Conlee, Christy Martin (Past Chair), Chuck
Crutcher, Bob Osbourne, Ada Mae Handy, Pam
Gibson and Pat Hardesty (Facilities)
 Attendance and Evaluations – Great!
 Next Year’s Committee
oANR Agent will Chair
oChoose Committee Reps in Program Groups
oDayna Parrett will serve as Past Chair
DIVERSITY
 MANRRS Conference will be held Dec 13 and 14 at the
Good barn and Seay Auditorium.
 Diversity Award: Application due Dec. 15, 2013
 http://diversity.ca.uky.edu/awards
 Tri-State Diversity Conf.: Feb. 20 – 21, Cincinnati
Airport Marriott
 Pre-Conference – Feb. 19
 http://ces.ca.uky.edu/tristatediversityconference/
EEP FORMS
 UK Deadlines: Submit forms to the D5 Office
 Calendar Website:
http://www.uky.edu/HR/benefits/eep_dates.html
EPSILON SIGMA PHI –2014
 Meeting: Feb. 24, 2014 - Hyatt Regency, Lexington
 ESP Membership Deadlines:
oEarly (Dec. 2 - Saves $5.00)
oFinal Deadline (Jan. 18)
 D5 Contacts: Tyrone Gentry (LC) & Jack Ewing (LT)
 Co-Chair of Professional Dev. – Kelli Bonifer
 “Report to People” Contest: 1 Winner (LC & LT)
HOLIDAY LEAVE AND BONUS DAYS
 Bonus Holiday: Employed by Nov. 4; FTE of 0.5 (+)
 Work on a Holiday? Notify the D5 Office and Request
thru SAP. Must take alternate day within 6 weeks
HOLIDAY STAFF & RETIREE GET-TOGETHER
 Date and Time: Dec 11th beginning at 10:00 EST
 Location: Taylor Co. Extension Office
 Attendants: All D5 Staff Members
 Invitation of Retirees: Each County
 Committee: Dennis Morgeson (Ch.)
Lizzy Spalding &
Alex Bryant
 Pre-registration Deadline/Amount: TBA
INTERNSHIPS
 Interviews: Schedule to be held during January, 2014
 Counties will once again be allowed to fund positions
 Intern Cost: $1700 per month (new - monthly payment)
 State Contact: Martha Thompson
KY VOLUNTEER FORUM
 Jan. 30 – Feb. 1, 2014
 Hyatt Regency and Lexington Convention Ctr.
 Registration:
Discount thru Dec. 6, 2013 - $100
Through December 20, 2013 - $125.
 Website at: http://4-h.ca.uky.edu/volunteer/kvf
LEAVE STATUS
 Take “Old Leave” by June 30, 2014 (7.5 months away!)
 View Leave Status at http://myuk.uky.edu/irj/portal
MASTER’S DEGREES
 Seek approval from District Director & Assistant Director
 Career Ladder requires approved field
 Form available online
PERFORMANCE APPRAISALS – SUPPORT STAFF
 Thanks! All into the D5 Office, some awaiting approval
 When approved, schedule consultations, attain
signatures, submit finals to the D5 office
PERFORMANCE APPRAISALS – AGENTS
 Notifications were mailed November 4th
 Dean Smith will set a date for Administrative Reviews
 2013-2014 Performance Appraisals – “Off Year”
oService less than 5 but over 1 Year; Requests
 Upcoming: Mid-Year Visit Schedule
RANDALL BARNETT AWARD
 Due Nov. 20th to Karen Ramage; Copy to the D5 Office
 $500 Award to winning CEC
 Link: http://ces.ca.uky.edu/manual/node/76#2
Report to the People
 Due to the D5 Office by Nov. 22, 2013
 New Template
 Electronic Copies due to PSD by December 1st
 http://www.ca.uky.edu/psd/reports_reporting.php
 Please place on county websites
State Extension Conference – FEB 25 – 27, 2014
 Attendance required of all Agents
 Website: http://ces-extconf-2014.ca.uky.edu/
 Lodging Hyatt (call direct, required lodging)
 Every Agent will receive a new UK Employee Nametags
SECRETARY TRAINING UPDATE
 Planning Committee: ANR Agents
STATE EXTENSION COUNCIL
 Meeting: Feb. 26 (Evening - apart from St. Ext. Conf.)
 Location and Lodging – Hyatt, Lexington
 Current Membership
oGroup 1 (Hardin)
Chuck Crutcher
oGroup 2 (Washington)
Bob Osborne
oGroup 3 (Green)
Ada Mae Handy
oGroup 4 (McCreary)
Pam Gibson
oAt-Large (Adair)
Debbie Cowan
TAX EXEMPT
 Counties are behind in data entry
 New – June 30 deadline
 Who – Anyone with a checking account/501c3’s
OCTOBER BIRTHDAYS!
 Oct. 1
 Oct. 3
 Oct. 16
 Oct. 20
 Oct. 24
 Oct. 25
 Oct. 27

 Oct. 29

Chaquenta Smith, Pulaski 4-HYD
Karen Henson, Cumberland 4-H Prog. Assist.
Felicia McElroy, Marion Co Custodian
Laura Peek, Washington EFNEP Assist.
Doug Shepherd, Hardin ANR
Greg Whitis, McCreary ANR
Toni Humble, Wayne 4-HYD
Michelle Robinson, Grayson Support Staff
Kathy Ballard, Nelson Support Staff
Amanda Sublett, Taylor 4-HYD
NOVEMBER BIRTHDAYS!
• Nov. 2
• Nov. 6
• Nov. 7
• Nov. 8
• Nov. 10
• Nov. 11
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Nov. 15
Nov. 18
Nov. 20
Nov. 25
Nov. 26
Nov. 29
Rebecca Shagool, Hardin Support Staff
Theresa Howard, LaRue CEA for FCS
Amy Aldenderfer, Hardin CEA for Horticulture
Meagan Klee, Casey CEA for 4-H YD
Sherri Coffey, Russell Co Support Staff
Teran Ransom, Hardin CEA for FCS
Sherry Stith, Breckinridge Support Staff
Dennis Morgeson, Washington CEA Hort.
Gaye Hutchinson, Wayne EFNEP Assistant
Anna Smith, District 5 Director
Edith Lovett, Pulaski FCS
Misty Dubre, Cumberland Support Staff
Kindra Ewing, Grayson 4-HYD
T. J Adkins, Pulaski 4-HYD
Georganne Collins, Nelson Support Staff
SUPERVISION TRAINING
*All Agents Remain for Training
PROGRAM GROUP MEETINGS
• 4-H YOUTH DEVELOPMENT
• ANR/HORTICULTURE
• FAMILY AND CONSUMER SCIENCES