Transcript Slide 1

CTSA Education
Resources
“Educating a new generation of clinical investigators to bring discovery into practice”
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CTSA Master’s Degree
New Scholar/Mentor Orientation
Agenda
December 6, 2012
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Introductions
Scholar/Mentor Relationships
CTSA Program Overview
MS Requirements
Program Evaluation & Outcomes
Questions
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CTSA Executive Committee
External Advisory
Committee
Scientific
Review Panels
Robert A. Rizza, MD
Mayo Clinic Director for Research
CTSA Director and Principal Investigator
Internal Advisory
Committee
Novel
Methodology
David O. Warner, MD
Mayo Clinic Associate Director for Clinical/Translational Research
CTSA Associate Director and Co-PI
CTSA Academic Affairs
Committee
Pilot and
Feasibility
Scott Kaese / Cheryl A. Nelson
Administrators, Mayo Clinic Research Administrative Services
CTSA Director / Associate Director of Administration
Communications
Education
Resources
Research Resources
Review Panel (RRRP)
Consultative,
Regulatory, and
Informatics Services
Research
Resources
Community
Engagement
D. O. Warner, MD
S. Khosla, MD
D. O. Warner, MD
R. D. Simari, MD
Co-PI and Director
Co-PI and Director
Co-PI and Director
Co-PI and Director
Predoctoral
Programs
Postdoctoral
Programs
Research
Management
Programs
Medical
Student
Programs
CTS Masters
and Certificate
Programs
PhD & MD/PhD
Program in CTS
KL2 Mentored
Career Devel
Program
Study
Coordinator
Degree
and Diploma
Programs
Continuous
Professional
Development
Program
Clinical
Research
Unit (CRU)
Saint Marys
Charlton
Mobile
Translational
Technology
Cores (TTC)
Specialized
Phenotyping
Facilities
Scholarly Opportunity
Award
CommunityBased Research
Networks
Regulatory
Support
Res. Subject
Advocacy
Services
Translating
Comparative
Effectiveness
Research into
Practice
(TRACER)
Biomedical
Informatics
Research
Ethics
Resource
Office for
Community
Engaged
Research
(OCER)
Study
Design and
Biostatistics
Research
Information
Center
Research
Volunteer
Resource (RVR)
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Mayo Clinic
Center for Translational Science Activities (CTSA)
 CTSA Reseach Resources
 CTSA Community Engagement
 CTSA Service Center
 CTSA Education Resources –
David O. Warner, Director
Glenn E. Smith, PhD, LP, Associate Director
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Mayo Clinic
Center for Translational Science Activities (CTSA)
•CTSA Education Resources
•Predoctoral Programs
•Postdoctoral Programs
•Certificate Program (CTSA)
•Master’s Degree (CTSA)
•KL2 Career Development Program
•Research Management Programs
•Continuing Professional Development Courses
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Postdoctoral Administrative Staff
 W. Ray Kim, M.D.
• Associate Director, Postdoctoral Programs
 Katrin Frimannsdottir, Ph.D.
• Director of Program Evaluation
 Karen Weavers – Operations Manager
 Tauna Juengers – Operations Coordinator
 Anne Bofferding – Curriculum Manager
 Linda Wenner/Nicole Ramaker –Program Coordinators
 Ashley Noelke– Administrative Assistant
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Postdoctoral Program
Goals
• To train independent investigators to perform
outstanding extramurally-funded patient-based
research
• To enhance clinical research skills for Mayo
faculty as a whole
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Competencies
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Critically evaluate clinical/translational research in the medical
literature
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Articulate the ethical & legal responsibilities of an investigator
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Develop feasible and testable hypotheses
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Design and conduct a clinical/translational research project
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Write competitive grant proposals
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Effectively communicate research results through publication
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Effectively communicate research results through presentation
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Competencies (cont.)
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Articulate and apply appropriate study designs
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Use appropriate biostatistical methods
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Understand the peer-review process
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Ability to navigate the peer-review process for grants and
papers
See complete list of competencies on the CTSA web site.
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What does it take to gain these competencies?
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TIME
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Coursework (Each 1 hr of lecture requires 2-4 hours
outside class)
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Write proposal
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Gather/analyze data
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Write thesis
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TIMELINE ON YOUR CALENDAR
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WRITING SKILLS (reviews/critiques, proposals,
hypotheses, manuscripts
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PROJECT MANAGEMENT
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EFFORT
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MENTORING (Asking questions, incorporating feedback)
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Mentoring
Scholar and Mentor Expectations
These expectations are meant as a guide to help facilitate optimal
scholar/mentor relationships.
http://www.mayo.edu/ctsa/education/postdoctoral-masters-degreeprogram/for-current-scholars/mentoring-expectations
1) Initial Agreement – at time of application
2) Detailed Agreement – to be discussed and completed with
mentor and submitted with proposal by Jan. 2, 2013.
3) Mentoring Effectiveness Assessment (Scholar & Mentor) – will
be requested annually, spring quarter.
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Scholar Expectations
• Clarify expectations of mentor's role and communicate mutually agreed
expectations.
• Take the initiative and bring ideas to the table.
• Follow up with these ideas or suggestions of the mentor.
• Progress with their research and course work in a timely manner.
• Accept critical appraisals of their work.
• Communicate effectively and timely regarding progress and questions.
• Take responsibility and initiative for their career development.
• Meet with their mentor on a weekly basis to ensure progress.
• Provide useful and important content to the research program of the
mentor.
• Perform at an acceptable level.
• Be first author on research publications.
• Exhibit mutual respect.
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Mentor Expectations
• Clarify expectations of scholar's role and communicate mutually
agreed expectations.
• Meet with the scholar on a weekly basis to ensure progress.
• Provide opportunities for scholar's ideas and input.
• Provide critical appraisal of writing and presentation skills.
• Communicate effectively and timely regarding progress of research
and papers.
• Provide guidance on career development.
• The scholar's research should provide useful and important content
to your research.
• Provide for research costs and expenses related to successful
completion of the thesis/certificate project.
• Exhibit mutual respect.
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Program Overview
Postdoctoral Master’s Degree - MGS
1)
Coursework/Degree Program Form: 24 credits - 3.0 GPA
2)
Comprehensive Written Examination (full-day)
3)
Research project resulting in a thesis (2-3 papers)
4)
Thesis Advisory Committee/ Progress Reports
5)
Final Oral Examination (thesis defense)
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1) Coursework - Required Courses (16 credits)
 5300 & 5310-Clinical Epidemiology I &
II (1 ea)
 5010-Clinical Research Protocol
Development (2)
 5390- Advanced Applied
 5020-Regulatory Issues in
Clinical Research (1)
Epidemiological Methods (2)
 5600-Statistics in Clinical Research (2)
 5601-Utilizing Statistics in Clinical
Research (1)
 5610-Introductory Stats Methods II (3)
 5720-Clinical Trials: Design and
Conduct (1)
 6000-Responsible Conduct of
Research (1)
 Grant Writing Wksp – Nov. 9,
2012
 Publication Wksp -
Mar. 1, 2013
 5690-Critical Appraisal of Statistical
Methods in the Medical
Literature (1)
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2) Coursework – Elective Courses (8 credits)
• Electives can be CTSC or any other MGS courses
• 25% of the credits can be transfer credits
CTSA Required & Elective Credits
Mayo Graduate School Catalog
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1) Coursework/Degree Program Form (DPF)
– due Jan. 2, 2013
 Submit with thesis proposal and Thesis Advisory Committee
forms
 Include courses completed and those you propose to take to
fulfill degree requirements (24 credits total; 16 required)
 Can transfer in up to 6 credits (25%)
 Form on Mayo Graduate School Web site:
http://mayoweb.mayo.edu/sp-forms/mc5900-mc5999/mc5999-20.pdf
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2) Comprehensive Written Exam
 Taken after completion of (14 cr):
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CTSC 5010 - Protocol Development
CTSC 5300 & 5310 - Epi I & II
CTSC 5390 - Advanced Applied Epi (III)
CTSC 5600 & 5610 - Stats I & II
CTSC 5690 - Critical App of Stat Methods (III)
CTSC 5720 - Clinical Trials Design
 Full day exam
 2013 - January 15, April 16 or August 20
(http://ctsa.mayo.edu/education/cs-masters-comprehensivewritten-exam.html)
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3) Research Project Proposal
– due Jan. 2, 2013
1. Proposal - submitted for CTSA approval by January 2, 2013
a. Proposal Format (http://www.mayo.edu/ctsa/education/postdoctoral-mastersdegree-program/for-current-scholars/research-requirements)
b. Feasible to complete within timeline indicated
c. Can be submitted earlier for approval
d. Utilize Protocol Development course for another project
e. Include a definition of scholar’s role of in the project
f. Note standards for thesis (2-3 original papers)
2. Notice of IRB Approval
3. Notice of divisional research committee approval
4. Detailed Mentoring Agreement
Reviewed by CTSA Postdoc Committee using proposal review
criteria (http://ctsa.mayo.edu/education/protocol-review-criteria.html)
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4) Thesis Advisory Committee (TAC)
– due Jan. 2, 2013
 Minimum of 4 members – RATP forms*
• Chair - usually primary mentor – only member who can also be co-investigator
(exception for statistician)
• Members - need MGS Faculty Privileges (check MGS website)
• *Thesis Advisory Committee (TAC) Form:
http://mayoweb.mayo.edu/sp-forms/mc5900-mc5999/mc5999-21.pdf
• *Recommended Action on Thesis Protocol form:
http://mayoweb.mayo.edu/sp-forms/mc5900-mc5999/mc5999-36.pdf
 TAC and scholar have defined roles and expectations
 Oversees progress and quality of research project
 Meet every 6 months to review progress of scholar
• Submit summary of Progress Meeting to CTSA
http://ctsa.mayo.edu/education/upload/thesis-advisory-committee-progress-meeting-report.pdf
 Becomes Final Oral Examining Committee at Thesis Defense
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Other Components
 Required Workshops:
• Write Winning Grants
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Friday, November 9, 2012
Available at all three sites (MCR, MCA and MCF)
Registration Fee - $275.00 (fee waived)
Registration deadline October 26, 2012
http://ctsa.mayo.edu/education/writingworkshops.html#grants
• Writing for Biomedical Publications
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Friday, March 1, 2013
Available at all three sites (MCR, MCA and MCF)
Registration Fee - $275.00 (fee waived)
Registration deadline February 22, 2013
http://ctsa.mayo.edu/education/writingworkshops.html#biomedical
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Final Oral Examination –
Thesis Defense
 After completion of all course work, Comprehensive Written
Exam and approval of DPF, research proposal and TAC
 Follow CTSA and MGS Thesis Guidelines
 Requires a minimum of THREE MONTHS for scheduling.
Contact Linda Wenner/Nicole Ramaker to set preliminary
thesis defense date
 Six weeks prior to your anticipated defense date –
• Submit thesis draft for CTSA review (allow 1 week)
• Find a date/time all TAC members will be present
• Allow 3 weeks for TAC to review final draft and prepare
examination questions
 After successful defense, submit Verification of Thesis
Corrections and Final thesis to Mayo Graduate School
 Complete Evaluations
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Degree Clearance - Completion
 Review DPF with transcript
 Grade point average of 3.0
 Two Workshops - required
• Grant Writing – November 9, 2012
• Publication – March 1, 2013
 Comprehensive Written Examination
 Research Proposal & TAC & Progress Reports
 Final Oral Examination (thesis defense)
 Current CV
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Graduation
 Degrees conferred quarterly (requirements
completed by first day of preceding month)
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August (July 1)
November (Oct. 1)
February (Jan. 1)
May (Apr. 8)
 Formal Graduation Ceremony – May ONLY
• For a May graduation –
• Thesis to CTSA by February 8
• All requirements completed by April 8
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Evaluation
Program Evaluation Activities
• CTRAI (Pre/Post self-assessment – in CTSC 5000
and at awarding of Degree)
• Mentor Assessments (annual)
• Course evaluations (each course)
• Graduate tracking (annual CVs)
• Publications, grants, promotions, awards, patents, leadership and
professional activities, etc.
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Outcomes
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Career Development Awards (K Awards)
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Intra- or Extramural Funding
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Publications, Presentations
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Academic Rank and career promotion
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Research leadership & mentoring
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What’s NEW?
 New Winter Qtr 2013
• CTSC 5082 American Indian Health Disparities
(online from Kansas University Medical Center)
• CTSC 5920 Introduction to Health Care Systems Engineering
• CTSC 6140 Epigenetics and Epigenomics
 New Spring Qtr 2013
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CTSC 5081 Advanced Topics in Health Disparities
CTSC 5510 Genetic Epidemiology (new revision)
CTSC 5960 Medical Informatics for the Clinical Researcher
CTSC 5761 Evidence-Based Medicine for Clinical Researchers
CTSC 5870 Social and Behavioral Foundations of Health
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Web sites to know:
CTSA Education Resources
http://ctsa.mayo.edu/education/index.html
• Quarterly Course Schedule
• New course listings
• This presentation
Mayo Graduate School
http://mayoweb.mayo.edu/mgs/
• Quarterly course listing
• Registration forms
• Other required forms
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2013 Dates to Remember:
January 2, 2013:
• Degree Program Form (DPF)
• Thesis Advisory Committee Form (TAC)
• With a Recommended Action Form for each Member
• Research Proposal
• Cover letter signed by you & your mentor
• IRB Approval (or evidence of submission)
• Divisional Research Committee Approval
• Detailed Mentoring Agreement
March 1, 2013 – Publishing Workshop
August 1, 2013 – First Progress Report
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“The research we do today will determine
the type of medical and surgical practice
we carry on at the Clinic tomorrow.”
-William J. Mayo, M.D.
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Questions???
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