Transcript Document
Officer Training Welcome! Region Name Date Introductions Your info here Volunteers and guests Volunteers and guests Roll call College and university names here Icebreaker Pick an icebreaker and put the instructions on this slide Alpha Kappa Psi – A review Fraternity Structure Management Team Foundation Board of Directors Chapter Congress Regional Mgmt Team Governing Bodies Daily Operations Board of Directors Chief Executive Officer Heritage Center Staff Area Vice Presidents President Executive Vice President Regional Directors Regional Managers Section Directors Chapter Advisors Chapter Advisory Board (CAB) Direct Report Chapters Functional Report Leaders Dan Stubblefield Alexander Sultan Chairman President Fraternity Board of Directors Fraternity Mark MacGibbon Kerri Dickson Chairman Executive Vice President Foundation Board of Directors Fraternity Steve Hartman Your name CEO Regional Director Alpha Kappa Psi Fraternity and Foundation Region Regional Management Team Insert an org chart or pictures of your team Governing Documents Constitution and Statutory Code* Board of Directors Statement of Policy* The Ritual of Alpha Kappa Psi Chapter Bylaws *Find links to these documents online at akspi.org. www.akpsi.org/rtb Road to Brotherhood Securing the Future Rush and Recruitment Target Market Advertising Rush events Bid delivery Surveying and documenting rush Road to Brotherhood Pursuit of Brotherhood Using PEP Creating pledge teams Big/little brother mentor systems Properly evaluating pledges Proper discipline Rewards Check out: Proper voting topics when voting on pledges Road to Brotherhood Fostering Commitment Creating committee systems Surveying members Rewards Setting Goals Exit interviews New Brother Orientation Check out: Look up ideas for professional programming Road to Brotherhood Affirmation of Passage What makes a good alumnus Working with alumni Building good alumni from day one New Alumni Orientation In depth information for presenting a good new alumni orientation for new graduates Road to Brotherhood Appendices More than 30 examples and samples Don’t recreate the wheel – build on what’s there Utilize the index for quick reference Pledge Education Program Proper pledge evaluation and discipline Pledge Action Plan activity eLearning and Webinars Preparing for recruitment Selling AKPsi Conflict resolution Creating a recruitment event Chapter finances Fighting apathy Making alumni matter Attract and retain corporate sponsorships Chapter management tools Membership Retention Understanding PEP Four categories: Chapter Operations Leadership Development Personal Growth Risk Management Awards Student and Alumni Awards Catalog Due Dates Activity: What is due when and who is responsible? Programs and Events Programs and Events Academy Case Competition Convention | 2015 Norfolk, Virginia Chapter Congress College of Leadership Fraternity Advisors Conference Principled Business Leadership Institute Member benefits Website • akpsi.org – – – – – – Resources Information about programs Registration for events MarketPlace Online payments Networking with brothers • Post résumé • Create profile – similar to Facebook, for brothers only • Search for other brothers Risk Management 101 Risk Management Drug and Alcohol Policy NO DRUGS No underage drinking/Must ID BYOB or Licensed 3rd Party Vendor No Chapter money/slush funds Pledge Events = NO No drinking games Cut off time for drinking Control excessive drinking Can’t arrive intoxicated Non-alcoholic options Risk Management Hazing Policy “Any action taken or situation created, intentionally or unintentionally, whether on or off fraternity premises, to produce physical or mental discomfort, embarrassment, harassment, or ridicule or possibly cause physical harm or injury.” Risk Management Common Examples Paddling Blindfolds Scavenger Hunts Late work sessions Verbal abuse Pledge Hazing President and VP Membership/Pledge trainers responsible Risk Management Sexual Harassment Unwelcome sexual advances Requests for sexual favors Sexually offensive verbal or physical contact Risk Management Electronic Images Policy “The fraternity shall prohibit its members from producing, publishing, and/or distributing any material, whether written or electronically as text, audio, video, or some combination of all three that could be deemed harmful to the good name and reputation of the fraternity.” Risk Management Common Examples • Policy violations – Tagged with AKPsi – Identifiable as AKPsi members or events • • • • Web sites Facebook Blogs Twitter • Youtube Protect the Chapter • • • • • Cover the policies – Signatures Have a compliance committee – Review policies before every event Self police/report violations Have a seminar for chapter – Hazing – Alcohol – Sexual harassment Don’t drink in letters – Stop tagging pictures Consequences Investigation Probation Someone is injured Someone becomes sick Someone passes away – we have had members die Loss of charter Removal from school – some universities have suspended students for their involvement in violations Removal from the fraternity – some members have lost their membership for their involvement with violations Risk Management Tools • • • • • Policies with a signature form Investigation report form Tips Chapter presentation When in doubt – ask Check out akpsi.org for more information Activity Pick your place along the continuum after the statement is read. Annual Chapter Report Always check the akpsi.org for the current version Use as a planning tool Build events into calendar that will earn points Look for events that count for double points Social event with another chapter = social event & inter chapter event Faculty breakfast with a professor speaking to the group = professional event & faculty appreciation Don’t fall behind/report progress Turn in early for CA/RD review Rituals Finances Fees Pledge Fee Initiation Fee Member Dues Insurance Budgets General Rules of Budgeting: The budget must be approved The budget should never project a loss Any expense over $50 must be reviewed All budget variances should be reviewed The budget should be realistic Fundraisers Group Discussion Recruitment 101 Recruitment Insert initiate goals and regional goals. Feel free to insert another slide to show the results of the previous year. Selling AKPsi Introduction Getting to know the guest Make a connection Build rapport Elements of relationship Trust Credibility Common goals (shared values) Selling AKPsi Presentation Share your experiences What will AKPsi offer? Why they’ll love AKPsi What have you gained? What will they gain? Selling AKPsi Overcome Objections Answer all questions Be honest Turn concerns into a positive Selling Process Invitation to Join Ask them to join Most people are never officially asked to join Provide info on how to join Selling AKPsi Thank you & Follow up Thank them for considering AKPsi Follow up next day Remind them you want them to join Make them feel important Leadership Goal Setting • • • • • • Determine the greatest area of concern Visualize – how will things look without the problem? Establish priorities Select best method to achieve priorities Monitor and re-evaluate priorities and goals Evaluate progress – Weekly, monthly, and semi-annually – Utilize written evaluation to establish foundation for next year OGAR OBJECTIVES GOALS SMART ACTION PLANS RESULTS Setting Chapter Goals Bare Minimum: New Initiate Goals PBLI Goals Convention Goal (if convention year) Additional Goals: ACR Points Fundraising $$ Professional Activities Service Hours Yellow Rose Academy/All Academic Team Communication Improve morale AKPsi Core Values Brotherhood Knowledge Service Integrity Unity Events and Core Values Volunteering at soup kitchen: Dress for Success seminar: Ethics seminar: Campus rock-a-thon for charity: Yellow Rose banquet with canned food drive: Time Management • • • • • • • List your goals Make a daily “to do” list Start with the “A’s” Always ask yourself Handle each item just once DIN Delegate “Time is at once the most valuable, and most perishable of all our possessions.” –John Randolph Leadership What do we expect from leaders? Why do we need leaders? Closing Individual Chapter Officer Training Chapter Officer Training President Vice President of Administration Vice President of Alumni Relations Vice President of Membership Secretary Treasurer Master of Rituals