CFS Implementation - California State University San Marcos
Download
Report
Transcript CFS Implementation - California State University San Marcos
CFS IMPLEMENTATION
PCBO 9/30/2010
PR: ANOTHER IMPLEMENTATION? WHAT
IS THIS ONE ABOUT?
WHAT IS CFS?
CFS = Common Financial System
All CSU campus (outside of SDSU) finance
systems will be housed in a single database
Cal State San Marcos go live date: April 2011
System-wide go live: July 2011
PR: I AM INTRIGUED, WHAT ARE THE
STEPS INVOLVED?
CFS PROJECT TEAM
Alma Mcfarland
Barbara Sainz
Becky Henwood
Bella Newberg
Brenda Martin
Chris Manese
Dan Zorn
Diane Petersen
David Taylor
Karen Baldyga
Liz Rojas
Rhyan Rana
Shelley Wicka
Travis Honeycutt
PR: THAT IS A GREAT TEAM
MP2 / MP3
MP = Maintenance Pack
Part of the CMS common code initiative to
prepare campuses for CFS
Goal is to eliminate all campus mods and utilize
only baseline processes and reports
PR: SOUNDS COMPLICATED, LET ME MAP
THIS OUT
MP MODS IN PRODUCTION
Chargeback
Journal Upload
Auto Invoicing (formerly Reimbursed Activities)
Billing Upload
CFS Procard (US Bank)
CHARGEBACK
CSU Administer Integration CSU
Chargebacks Speedchart
EXPENDITURE TRANSFER FORM
Located on the FAS Forms website:
http://www.csusm.edu/fas/fasforms.html
CAL STATE SAN MARCOS
EXPENDITURE TRANSFER REQUEST FORM
E-MAIL to [email protected]
Actg Office Use Only
Journal ID or
Voucher ID
Vendor
Name
Voucher
ID
Original
Journal ID
CR =
0.00
Source
NET=
0.00
0.00
Orig Dept:
User Request Criteria
Date
DR =
Journal
Date
CC:
Auth:
Via:
Ref:
Desc:
Account
Fund
Dept
Program
Class
Project
Scenario
Line Description
Stat Code Stat Amt
Line Ref
Amount
AUTO INVOICE – CUSTOMER LOOKUP
Billing CSU Billing AI Chartfield to
Customer Map
BILLING UPLOAD SPREADSHEET
Located on the FAS Forms website:
http://www.csusm.edu/fas/fasforms.html
Cal State San Marcos Billing Upload
Invoice Request Form
DR =
Date
CUSTOMER_ID
Request Criteria
Business Unit Bill Type
Default Rev Dist ID
ADDRESS_SEQ_NUM IDENTIFIER LINE_DESCR
0
CR = 0
Orig Dept:
Prepared By:
Description:
AMOUNT ACCOUNT FUND
DEPTID PROGRAM
NET=
PROJECT
0
.CC:
Via:
CLASS
AR_DST_ID NOTES(max 254 characters)
CFS PROCARD (US BANK)
CSU Procard Use & Inquiry Procard
Adjustment
CFS PROCARD (US BANK)
MODS GOING INTO PRODUCTION SOON
Req to check email notification
Fiscal Authority
PR: EH, DOESN’T SOUND TOO BAD TO ME,
WHAT ELSE CHANGES?
REPORTING CHANGES
CFS Data Warehouse
Web based reporting
Easy access to drill into data (no process
scheduling)
Nightly refresh cycle
PR: REPORTING CHANGES? WHAT DOES
THIS LOOK LIKE?
REPORT EXAMPLE - DEPT
REPORT EXAMPLE – CLASS CODE
PR: I SEE WHAT YOU DID THERE, WHAT IS
THE TIMELINE?
IMPORTANT DATES
Pass 1: October 4 – November 5
Pass 2: November 8 – December 10
Performance Testing: January 3 – February 11
Acceptance Testing: January 3 – March 4
End User Training: March / April 2011
Move to production – April 2011
PR GIVES CFS THE BIG THUMBS UP!
ANY QUESTIONS?