Transcript Slide 1

Spring 2011
End-of-Course Assessments
Algebra 1
Biology 1 Field Test
Geometry Field Test
TRAINING MATERIALS
Training Materials
These training materials are
available online at:
www.FLAssessments.com/EOC
(www.FLAssessments.com links are redirects for materials posted to
www.PearsonAccess.com/fl)
Glossary of Terms
• PearsonAccess – www.pearsonaccess.com/fl
 A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
 Correct test administration must be selected each time you log in.
 Requires a username and password.
 Links to support materials:
www.FLAssessments.com/EOC
www.FLAssessments.com/AdditionalResources
 PearsonAccess will timeout after 14 minutes of inactivity.
Glossary of Terms
• PearsonAccess Training Center
 Accessed from the Training Center tab on PearsonAccess Home page.
 Provides an opportunity to
 Practice PearsonAccess tasks
 Manage the Infrastructure Trial in preparation for testing
 Requires a username and password.
Glossary of Terms
• Proctor Caching is a process of loading or “caching” test content
locally on a computer at the school level.
 Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
 Proctor Caching software is provided by Pearson.
 Reduces test delays due to network congestion.
 Provides students with a more seamless testing experience.
 Required for all FCAT/EOC computer-based testing in Florida.
• Proctor Caching Network Diagram
Glossary of Terms
• TestNav 6.9 (TestNav)
 Platform for Florida’s high-stakes computer-based statewide
assessments.
 Software application installed either on a file server or on each
computer that will be used for testing.
Note: This is the URL
used for testing this
Spring; it is different from
the URL used for the
Infrastructure Trial.
Pearson Support and
PearsonAccess
• Contact Pearson Support
 Phone Number: 1-877-847-3043
 E-mail: [email protected]
• Appendix C in the manual provides the following
information:
 PearsonAccess
User Accounts
• FDOE distributed instructions for setting up user accounts for
Test Administrators if you wish.
Browser requirements
Logging in for the first time
Resetting passwords
 Training Center
Test Setup Exercise
Spring 2011 EOC
Test Administration Schedule
Test
Testing Window
Duration
Algebra 1 EOC
Assessment
May 16 – May 27, 2011
160 minutes+
Biology 1 EOC Field Test*
May 9 – May 13, 2011
75 minutes
Geometry EOC Field Test*
May 9 – May 13, 2011
90 minutes
*Selected schools only – Biology: CLHS, HRHS, OCSA, NDHS / Geometry: PATHS and PNHS
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Districts may schedule one or more sessions per day, depending on schoollevel circumstances.
Any deviation from this schedule requires written approval from the
FDOE prior to implementation.
What’s New for Spring 2011
• All EOC assessments are computer-based tests.
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Paper-based accommodations (regular print, large print, braille, and oneitem-per-page) are provided for Algebra 1 only.
Accommodated CBT forms (e.g., large print, color contrast, zoom, screen
reader) will not be provided for this administration.
Administration accommodations (e.g., flexible setting, flexible scheduling)
may be provided to eligible students participating in EOC assessments as
specified on their IEPs, Section 504 plans, or ELL plans. All accommodations
actually used must be recorded in PearsonAccess after testing.
• The Algebra 1 EOC Assessment is administered in one 160-minute session
with a scheduled break after 80 minutes. Additional time may be
provided, if needed. Students may be permitted to leave after the
scheduled 10-minute break. Testing must be completed within the same
school day.
• A CBT Test Administrator user role has been created in PearsonAccess to
allow test administrators to resume computer-based tests.
Districts/schools determine whether these accounts are created for test
administrators.
What’s New for Spring 2011
• Mathematics Work Folder is now called Florida Computer-Based
Testing Work Folder.
• Students are required to participate in a practice test at the school
using the script provided in the CBT test administration manual.
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Practice test is delivered using an ePAT (electronic practice assessment
test).
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ePAT is available for student to practice on their own.
• After participating in a practice test for Algebra 1 or Biology 1,
students can request an FCAT hand-held calculator to use on the day
of testing.
• Students can request a hand-held scientific calculator if the
school/district elects to provide these to students. (The FDOE does
not provide hand-held scientific calculators.)
What’s New for Spring 2011
• Algebra 1/Geometry EOC Reference Sheet and the Periodic Table of
the Elements are provided in the CBT platform, TestNav 6.9, for the
applicable assessments.
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Schools must provide hardcopy reference sheets or periodic tables to
students.
Hardcopy reference sheets must be single-page, double-sided
photocopies of the reference sheet that is in Appendix D of the EOC
manual.
Hardcopy periodic tables must be one-page, single-sided photocopies of
the periodic table that is in Appendix D of the EOC manual.
• One proctor is required for every 25 students for computer-based
testing.
Reminders for Spring 2011
• Students may not have any electronic or recording devices at their desks, in
their pockets, or anywhere they can reach them during testing, even if the
devices are turned off or the students do not use them.
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If a student is found to be in possession of ANY electronic device(s) during testing,
his or her test must be invalidated in order to successfully enforce this policy.
• Inappropriate actions by school or district personnel before, during, or after test
administration may result in consequences including test invalidations and/or
loss of teaching certification.
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Carefully read the Test Security Policies and Procedures to ensure that you are
following the correct procedures.
District assessment coordinators must require school administrators, school
assessment coordinators, test administrators, and proctors to sign a Florida EOC Test
Administration and Security Agreement.
Security of all test materials, including Student Authorization Tickets, must be
maintained before, during, and after test administration.
Schools are required to maintain an accurate Security Log for each testing room.
Reminders for Spring 2011
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FDOE encourages schools and districts to consider recycling manuals and other nonsecure ancillary materials after scores have been reported.
Test administrators must NOT administer the EOC assessments to their family
members.
If a student starts a test and leaves school without finishing (for an appointment,
illness, etc.), he/she will NOT be allowed to complete the test.
Administration manuals must be provided to itinerant teachers in time for them to
prepare.
Practice tests (ePATs) can be used at any time, up to the day before the test.
Forms and materials for EOC can be found at www.FLAssessments.com/EOC:
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Test Irregularities/Security Breaches form and Missing Materials form
Training Materials
Comment Forms
Blank Administration Record/Security Checklist (for paper-based tests)
Security Log
Students to be Tested
Algebra 1
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All students enrolled in the following courses:
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Students who earned high school credit in one of the above courses in grades 6 – 8
during the 2007-08 through 2009-10 school years, and who have not taken the
Grade 10 FCAT Mathematics assessment, per Section 1008.22(3)(c), Florida Statutes.
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Algebra 1 – 1200310
Algebra 1 Honors – 1200320
Algebra 1B – 1200380
Pre-AICE Mathematics 1 – 1209810
IB Middle Years Program – Algebra 1 Honors – 1200390
A waiver has been granted by the U.S. Department of Education (USED) that eliminates
the requirement that this group of students participate for Adequate Yearly Progress
purposes; however, the Florida Statute has not changed. The bill is currently moving
through legislature to revise the statute to allow the same flexibility as the USED-approved
waiver, but there is no assurance that the statute will be revised prior to the Spring 2011
Algebra 1 EOC Assessment administration.
Tracking Information: http://www.flhouse.gov/Sections/Bills/billsdetail.aspx?BillId=46633&
See Spring 2011 EOC Manual for more information about students to be
tested for Algebra 1 (pgs. 3-5).
Students to be Tested
Biology 1 Field Test
•
Grades 9-12 students currently enrolled in the following courses at schools
selected for this sample:
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Biology 1 - 2000310
Biology 1 Honors - 2000320
Pre-AICE Biology - 2000322
Biology Technology - 2000430
Biology 1 PreIB – 2000800
IB Middle Years Program Biology Honors – 2000850
Integrated Science 3 – 2002440
Integrated Science 3 Honors - 2002450
Students who completed one of the above courses at the end of semester one
should NOT participate in a field test.
If enrolled in the above courses, students with disabilities who are able to
access computer-based assessments and English Language Learners (ELLs)
should participate in this field test administration. Any students who require
assistive devices, paper-based accommodations, or accommodated CBT forms
will not participate in a field test.
Students to be Tested
Geometry Field Test
•
Grades 9-12 students currently enrolled in the following courses at schools
selected for this sample:
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Geometry - 1206310
Geometry Honors - 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 - 1209820
Students who completed one of the above courses at the end of semester one
should NOT participate in the field test.
If enrolled in the above courses, students with disabilities who are able to
access computer-based assessments and English Language Learners (ELLs)
should participate in this field test administration. Any students who require
assistive devices, paper-based accommodations, or accommodated CBT forms
will not participate in this field test.
Accommodations
• Accommodated CBT test forms (e.g., large print, color contrast,
zoom, screen reader) are not available for this administration.
• Must be documented on the student IEP or Section 504 plans
• Administration Accommodations
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Flexible
Flexible
Flexible
Flexible
presentation
responding
setting
scheduling
• Paper-based Accommodations (Algebra 1 only)
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Regular print
Large print
Braille
One-Item-Per-Page
 If additional materials are needed, please email Veronica Gonzalez
at [email protected].
Materials Needed for Testing
• Student Authorization Tickets (secure materials)
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Session/Test/Location
Student Name/Date of Birth/Student ID
Student Signature Line
URL
Login ID
Test Code (password)
• Students need a pencil or pen to sign their tickets.
• If the Last Name, First Name, or ID number is incorrect, the student must
not use the ticket.
• The ID number will show the last four digits of the Florida Student Number
OR the last three digits of the Social Security Number and an X.
• If the Date of Birth is the only incorrect field, the student may use the ticket
and the birth date can be updated after testing with the student database
manager.
Samples Of Printed
Student Authorization Tickets
Detail View/Single Ticket
Grid View/6 Tickets
List View/3 Tickets
Test Code & Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess and
printed on Student Authorization Tickets and
Session Rosters. The Login ID and the test
code are required to log in to TestNav.
A unique four-digit number used to identify
groups of students tested together, which is
created by district assessment coordinators or
by school assessment coordinators. This is
entered after the Welcome screen in TestNav
and before students see the first question.
Materials Needed for Testing
• Session Roster can be used to record or verify most of
the required administration information.
Materials Needed for Testing
• Required Administration Information
The following information is required:
 Students assigned to your room (Student Name and Student ID Number)
 Attendance Information
 P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated
 Accommodations provided (Instructions for recording accommodations are
provided in the Spring 2011 EOC Accommodations Guide)
 For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible Responding;
1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD = Assistive Devices
 For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting;
2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary
 Test Group Code
 Grade Level
 Signatures of test administrator and school assessment coordinator and dates for
when secure materials (e.g., used Work Folders, Student Authorization Tickets,
Session Rosters, used Reference Sheets/Periodic Tables) are received and
returned
Materials Needed for Testing
• Test Group Codes
 Provided by district/school assessment coordinator
 Unique four-digit number
 Identifies a group of students tested together
• Florida Computer-Based Testing Work Folders
 A blank piece of yellow 11x17 paper folded in half that
students use to work Mathematics problems
 Used work folders are secure materials
Materials Needed for Testing
• Calculators
 Computer-based Algebra 1 and Biology 1 tests have a
built-in, four-function calculator (TI-108).
 Students may request to use a hand-held FCAT calculator
instead of the online TI-108 calculator after participating in a
CBT practice test.
 Computer-based Geometry tests have a built-in
scientific calculator (TI-30XS).
 If the school will provide hand-held scientific
calculators, students may request to use an approved
hand-held scientific calculator instead of the online TI30XS calculator after participating in a CBT practice
test.
Materials Needed for Testing
Scientific Calculators
For the Geometry EOC Field Test, hand-held scientific calculators will not
be provided by the FDOE. The following calculators have been approved
for use on the Geometry EOC Field Test.
Texas Instruments
•TI-30XS Multi-View
(Online calculator for
the computer-based
Geometry EOC
Assessment)
•TI-30X IIS (solar)
•TI-36X Solar
•TI-30Xa
•TI-34 Multi-View
Casio
Sharp
•FX-300ES
•FX260Solar
•EL-531WH
•EL509W/531W
•EL-503W
•EL-510R
Hewlett
Packard
•HP 10s
Others
Calculators
with similar
functions
may be
approved by
the FDOE
upon
request.
Materials Needed for Testing
• Reference Sheets
 Computer-based Algebra 1 and Geometry tests have a pop-up window that
includes the Algebra 1 End-of-Course and Geometry End-of-Course Assessments
Reference Sheet.
 Schools must provide paper copies of reference sheets to students; however,
schools must make their own copies.
Materials Needed for Testing
• Periodic Table of the Elements
 Computer-based Biology 1 test has a pop-up window that includes the Periodic
Table of the Elements.
 Schools may provide paper copies of the periodic table to students (provided
in Appendix D); however, schools must make their own copies.
Proctors
• The ratio of proctors to students required for computerbased testing has been decreased since last year.
1-25 students
Test Administrator*
26-50 students
Test Administrator and
1 Proctor
51-75 students
Test Administrator and
2 Proctors
*It is recommended that a proctor be assigned to a room with 25 or
fewer students whenever possible.
Missing Materials and
Test Irregularities/Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity)
and possible security breaches to the school assessment
coordinator immediately.
• If a secure document, such as a Student Authorization
Ticket, a used Work Folder, a used reference sheet or
periodic table, or a Session Roster, is not found or a test
irregularity or security breach is identified, the school
assessment coordinator must contact the district
assessment coordinator.
• Missing Materials form and Test Irregularities/Security
Breaches form can be found online at
www.FLAssessments.com/EOC.
Test Invalidation
Policies and Procedures
• Purpose of test invalidation is to identify when the validity of
test results has been compromised.
• Test administrators should discuss situations involving
possible invalidation with the school assessment coordinator
and the situation should be investigated immediately.
• A test MUST be invalidated if any of the following
circumstances occur:
 A student has an electronic device during testing.
 A student is cheating during testing.
 A student is disruptive during testing.
These situations should be investigated and discussed with the school assessment
coordinator and site administrator before a final invalidation decision is made.
Test Invalidation
Policies and Procedures
A test MAY be invalidated if any of the following
circumstances occur:
1. A student becomes ill and is unable to finish, OR a student is
not allowed the correct amount of time.
2. A student was given an accommodation not allowed on the
EOC.
3. A student was given an accommodation not on the student’s
IEP, Section 504 plan, or ELL plan.
4. A student was not provided an allowable accommodation listed
on the student’s IEP, Section 504 plan, or ELL plan.
5. An error occurs in test administration or procedures that could
compromise the validity of the test results (e.g., students had
access to an unauthorized visual aid that gave an unfair advantage).
Security Log
• Schools are required to maintain an accurate Security
Log for each testing room.
• Anyone who enters a room for the purpose of monitoring
a test MUST sign the log for that testing room,
regardless of how much time he/she spends monitoring
a testing room.
• A perforated Security Log can be found in Appendix D of
the manual.
• Blank Security Log can also be found at
www.FLAssessments.com/EOC.
Sample Security Log
Practice Test (ePAT)
• All students MUST participate in a practice test (approximately 45
minutes) prior to taking a computer-based assessment.
 Recommend completing at least three weeks prior to administration.
 Provide students with URL so they can practice on their own:
www.FLAssessments.com/ePAT.
• About the ePAT
 Sample tests are available for the Algebra 1 EOC Assessment, the Biology 1
EOC Field Test, and the Geometry EOC Field Test.
 Familiarizes students with
 Item types
 Reference Sheets/Periodic Table
 Online tools
 Process of responding to items on the computer
 Practice test items are not intended to replicate the difficulty of the items on
the test.
 Work Folders will not be provided for practice tests.
 Instruct students to bring their own scratch paper and pencils/pens.
ePAT Online Tools
These tools are available for all EOC subject tests (Algebra 1, Biology 1, and
Geometry).
Pointer
Eliminate Choice
Highlighter Tool
Eraser Tool
Help Tool
Calculator Tool
Straightedge Tool
Exhibit Tool
Accommodations Updates
• TestHear accommodated forms (e.g., large print,
screen reader, color contrast, zoom) are not provided
for this administration. Any student who requires an
accommodated CBT form will need to test on paper
(Algebra 1 only).
• Paper accommodations are not provided for the field
tests (Biology 1 and Geometry).
• Students requiring administration accommodations
can test on the computer (see Appendix A of the
Spring 2011 EOC Manual).
Accommodations Updates
• Scores for paper tests that are transcribed by the school will be
reported with other computer-based test results.
 School staff must be trained on the process of transcribing student responses.
 School assessment coordinators will create a test session in PearsonAccess and
provide Student Authorization Tickets for these students.
 Special program students can only be transcribed at the school if the district
provides the appropriate Student Authorization Tickets.
 A percentage of tests transcribed by the school will be verified by Pearson. All
transcribed paper tests should be returned as TO BE VERIFIED materials.
More information about transcription and returning paper materials is
provided in the Spring 2011 EOC Accommodations Guide, which will
be posted at www.FLAssessments.com/EOCAccommodations.
Test Administrator
Before, During, and After
Testing
Test Administrator
Checklist – Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures (pgs. 3-11) and sign the Florida
EOC Test Administration and Security Agreement.
 Establish appropriate setting and remove or cover any unauthorized visual aids (pg. 16).
 Prepare necessary forms to collect required administration information (pg. 17).
 Prepare Security Log(s) to be used in testing room(s) (pg. 18).
 Make copies of the Do Not Disturb sign and Electronic Devices sign to post prior to
testing (pg. 18).
 Receive your test group codes from school assessment coordinator (pg. 8).
 Assemble all materials (pgs. 17-19).
 Ensure that students understand the electronic devices policy (see scripts).
 Become familiar with accommodations specified on students’ IEPs or
Section 504 plans (pg. 19).
 Ensure that you are familiar with how to open TestNav to the login screen with the
correct URL for each student computer prior to testing (see instructions in operational
scripts).
Test Administrator
Conduct Practice Test (ePAT)
• ALL students MUST complete an ePAT for each subject test
they will take to learn how to use the computer-based
system.
 Even students who participated in a previous computer-based
test MUST complete the appropriate EOC ePAT(s) prior to the
Spring 2011 EOC administration.
• Ensure that the following items have been downloaded to
each computer that will be used for at ePAT.
 ePAT Launcher
 Appropriate test content (Algebra 1/Biology 1/Geometry)
• Scripts provided in the manual.
Test Administrator
Prepare Testing Room
• Ensure that all software applications, including Internet browsers, are
closed on all student workstations.
• Start TestNav, type in the correct URL, and open each student workstation
to the student login screen.
• Ensure that you have a way to contact the technology coordinator or
school coordinator during testing without leaving the room unattended.
• Test Sessions have a unique six-digit test code (password) that will be
printed on the Student Authorization Tickets and Session Roster.
 Test Code (password) is used to access the test.
 Test Group Code (4-digits) is used to identify groups of students tested together.
Test Administrator
Checklist – During Testing
(See pages 20-21.)
 Maintain your record of required administration
information.
 Ensure that proctors and anyone who enters a testing
room for the purpose of monitoring the test sign the
Security Log.
 Administer the test according to the directions in the
appropriate administration script and read the SAY
boxes verbatim to students.
Scripts
Method of
Delivery
Computer
Paper
Accommodations
Use scripts in the…
Students participate in regular Algebra
1 EOC administrations, but require
administration accommodations (e.g.,
flexible scheduling, flexible setting)
Spring 2011 EOC Manual
Students require regular print paperbased materials as an accommodation
Spring 2011 End-of-Course
Accommodations Guide
Students require large print, braille, or
one-item-per-page paper test materials
as an accommodation
Spring 2011 End-of-Course
Accommodations Guide and
braille supplements, if
applicable
Accommodations
• For students with oral presentation as a flexible
presentation accommodation, test administrators or
proctors may read items and answer choices aloud
during the computer-based administrations of the
Algebra 1 EOC Assessment using a paper-based form.
• School assessment coordinators are responsible for
assigning students the Algebra 1 form that corresponds
to the paper-based form that will be read.
Test Administrator
Supervise Test Administration
• During testing, ensure that students:
 Clear the area around their workstations of all materials except for the
following:
 Student Authorization Tickets
 Pencils or pens
 Work Folders
 Calculators, if applicable
 Reference Sheets
 Periodic Tables
 Do not have books, notes, extra scratch paper, or electronic devices of any
kind (except for approved calculators) during testing, even if they do not
use them
 Do not talk or make any disturbance
 Work independently
 Work in the correct test (check student name and test in the top left
corner of the computer screen)
Test Administrator
Supervise Test Administration
• Test administrators MAY NOT:
 Talk with students about test items
 Help students with their answers
 Have any desktop-viewing programs or similar software that would enable
a test administrator to view test items and student responses
 Provide students with any information that would allow them to infer the
correct answer
 Discuss test items or answers with students even after testing has been
completed
Test Administrator
Supervise Test Administration
• If a computer is disconnected from the test:
 Contact the technology coordinator to help diagnose
any technical issues
 Contact the school assessment coordinator to resume
student’s test in PearsonAccess
If you have a Test Administrator account in PearsonAccess, you
will be able to resume the student’s test and assist the student
with logging in again. Your school assessment coordinator will
train you on the process for resuming students. (See pages 9092 of the Spring 2011 EOC Manual.)
Test Administrator
Checklist – After Testing
 Verify that you have collected all required administration
information, including accommodations actually used by
each student (pg. 17).
 Report any missing materials to your school assessment
coordinator (pg. 13-14)
 Verify that Security Logs were completed correctly (pg. 18).
 Organize materials and return to your school assessment
coordinator (pg.68 and the EOC Accommodations Guide).
 Complete the EOC Test Administrator Comment Form
at www.FLAssessments.com/EOC.
Test Administrator
Steps for Returning Test Materials
1. Verify that you have collected all required administration
information.
2. Ensure that all accommodations used by each student are
included.
3. Notify school assessment coordinator immediately if any of
the following are missing:
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Student Authorization Tickets
Session Rosters
Work Folders
Reference Sheets or Periodic Tables
4. Verify that your Security Log has been completed correctly.
5. Return all materials to school assessment coordinator.
Test Administrator
Steps for Returning
Paper Test Materials
If your school tested students using Algebra 1 EOC paper-based
test materials:
1. Refer to the EOC Accommodations Guide for instructions on
returning materials.
2. Follow instructions from your school assessment coordinator
for transcribing responses.
School Assessment
Coordinator
Before, During, and After
Testing
School Assessment Coordinator
Checklist – Before Testing

Read the test administration manual.
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Become familiar with Test Administration Policies and Procedures (pgs. 3-11)
and sign a Florida EOC Test Administration and Security Agreement.

Train Test Administrators and Proctors (pg. 71) and ensure that they, as well as
all school administrators, sign a Florida EOC Test Administration and Security
Agreement.

Receive test materials from district assessment coordinator, inventory materials
within 24 hours of receipt, and report missing materials or request additional
materials (pg. 69).

Ensure an adequate supply of reference sheets are available for all students
(pg. 11).

Communicate the process for collecting required administration information to
test administrators (pg. 70).

Distribute test group codes to test administrators (pg. 69).
School Assessment Coordinator
Checklist – Before Testing

Make arrangements to test any special program students (e.g., district
virtual instruction programs, Home Education Program) who may be
testing at your school (pg. 72).

Assign proctors, as needed (pg. 72).
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Ensure that appropriate test settings are available for all test sessions (pg.
70).
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For students who require accommodations at your school, discuss with test
administrators how accommodations will be provided (App. A).

After April 11, 2011: Verify student information and create test sessions
in PearsonAccess (pgs. 74-77).

Distribute Session Rosters and Student Authorization Tickets on the day of
testing (pgs. 87-88).
School Assessment Coordinator
Training – Before Testing
Train Test Administrators and Proctors
• Monitoring test sessions and resuming students in PearsonAccess
 School coordinators will resume students as needed and may require test
administrators to contact them during testing to request this authorization.
 Test administrators may resume students if PearsonAccess accounts have
been created by the district.
• Securing a student’s computer if a student leaves the room and
will resume testing
Recommended
 Long breaks: student must exit the TestNav system by clicking the X or the
red circle in the top corner and then clicking Yes, exit the test
 Student will not be able to continue testing until he/she is authorized to resume
testing in PearsonAccess.
 Short breaks: visual block (e.g., a file folder) must be applied to obscure the
computer screen or turn off the monitor
School Assessment Coordinator
Training – Before Testing
Train Test Administrators and Proctors
• Accessing student comment forms after testing
(www.FLAssessments.com/EOCStudentCommentForm).
• (If Applicable) Resuming students’ tests in PearsonAccess.
• (If Applicable) Returning Algebra 1 paper-based materials (see EOC
Accommodations Guide).
• (If Applicable) Transcribing Algebra 1 paper-based tests into
TestNav.
 Students using paper-based test materials must be registered in
PearsonAccess as online testers and assigned to form Algebra 1 EOC
– 101.
 If tests for special program students (e.g., Home Education, Virtual
School, McKay Scholarship) will be transcribed at the school, Student
Authorization Tickets must be provided by the district for the school.
 A percentage of all transcribed tests will be verified by Pearson.
School Assessment Coordinator
Training – Before Testing
• Test administrators must contact the school assessment
coordinator if any of the following situations occur:
 A student has not participated in a practice test.
 A student has trouble logging in the first time or experiences technical
difficulties during testing.
 A test administrator does not have a Student Authorization Ticket.
 A student’s name or student ID number is not correct on the Student
Authorization Ticket.
 A test administrator is concerned that a student is unable (e.g., too ill)
to finish the test.
 A student Exits the test to finish later and logs out of the test session.
 (Algebra 1 only) A student has not completed the test at the end of the
allotted time and will need additional time to continue working.
School Assessment Coordinator
PearsonAccess – Before Testing
Filters and Search Fields in PearsonAccess
• Any column with this button
can be filtered.
 To filter data, click the symbol and enter the filter criteria.
 The column will be filtered according to the search term.
• Clicking on the column heading also allows you to sort the data in
descending or ascending order. Once the data is sorted, an up or
down arrow appears after the column heading.
School Assessment Coordinator
PearsonAccess – Before Testing
• Manage Student Information
 PreID upload occurs during the designated PreID window (March
28–April 8).
 District or school users may add students using the Create New
Student wizard after April 11, when the PreID window is
closed.
• Access Session Roster
 Session rosters are created in PearsonAccess for each test
session.
 Test sessions must be created in PearsonAccess (districts had
option to create test sessions in PreID).
 Students must be assigned to a test session.
 Test sessions can be modified at any time.
• Verify the accuracy of Student Name and Student ID
number.
School Assessment Coordinator
PearsonAccess – Before Testing
Create Test Sessions (After 4/11/11)
• Three ways of organizing test sessions
1. By Test Group – only includes students in a particular group (e.g.,
class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing
groups and session rosters will include only one group of students
testing together
Disadvantage: will require setup and management of more sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
School Assessment Coordinator
PearsonAccess – Before Testing
Create Test Sessions
(continued)
3. By Test Administration – includes all students scheduled to be
tested in a subject during the entire test administration
Advantage: limits setup and management to one session and
additional make-up sessions do not need to be created
Disadvantage: test sessions are open and active during the entire
testing window, which may present a security concern; greater
coordination of testing groups at schools; and may be cumbersome
to locate and manage specific students
School Assessment Coordinator
PearsonAccess – Before Testing
Create a New Test Session (After 4/11/11)
1. Log in to PearsonAccess, select EOC Spring 2011
administration.
2. Go to Test Management>Manage Test Sessions.
3. Click New Session to go to the New Test Sessions screen.
School Assessment Coordinator
PearsonAccess – Before Testing
Create a New Test Session (continued)
4. Enter the session details:





Session Name (50-character limit)
School
Test to be Administered
Default Form Group Type (Main)
Scheduled Start Date (used for planning purposes – a test session will
not start until you click START on the Session Details screen)
School Assessment Coordinator
PearsonAccess – Before Testing
Create a New Test Session (continued)
5. Add students to test sessions by:
• Class (View By: Classes)
• Individual Student (View By: Students)
6. Select the check box for each class or student to be added to
a session.
7. Click Save.
8. Return to the newly created test session or to the Manage
Test Sessions screen.
9. Maintain a list of all test sessions. Ensure technology
coordinator cached test content for all sessions and Proctor
Caching is running for sessions prior to the first day of testing.
School Assessment Coordinator
PearsonAccess – Before Testing
View and Verify Student Data (After 4/11/11)
The Student Name and Student ID Number must
be correct in PearsonAccess.
• Confirm all students are in test sessions (see
pgs. 75-76).
• View and verify student data (see pgs. 76-77).
School Assessment Coordinator
Scenario/Action Required
Scenario
Action Required
Student Name or Student ID
Number is incorrect
Delete the student (pg. 77) from
PearsonAccess, and then add the student
(pg. 78) with correct information.
Student information other
than Student Name or
Student ID Number is
incorrect
Contact your district/school student
database manager after testing is complete.
You are not required to update
PearsonAccess with this information.
The student was not
included in PreID upload
Add the student to PearsonAccess (pg. 78).
The student is new to the
school
Add the student to PearsonAccess (pg. 78).
School Assessment Coordinator
Scenario/Action Required
Scenario
The student transfers
from another district
and/or school
Action Required
Add the student to PearsonAccess (pg. 78). Do
not attempt to change the student’s enrollment in
PearsonAccess.
A new test assignment
Follow the instructions in To change the tests
needs to be added or
assigned to a student (pg. 85).
changed for a student
Follow the instructions in To change the test
The test format (online assignment details for a student (pg. 86). NOTE:
or paper) is incorrect
All students (paper-based and computer-based)
for a student
for the EOC administration should have a profile
in PearsonAccess.
The student does not
participate in this
administration
No further action is needed. If the student was
scheduled for a test session, remove the student
from the session (pg. 83).
School Assessment Coordinator
PearsonAccess – Before Testing
Manage Test Sessions
TASK
DESCRIPTION
MANUAL
PAGE(S)
View an Existing Test Session
Check the session details and verify that students are assigned
to the correct session.
81-82
Add, Move, or Remove
Students
Students actually testing in this session may have changed
since the session was created.
82-83
Classes can be used to manage students in PearsonAccess.
83-85
Manage Other Student
Information
Some student data may be changed in PearsonAccess.
85-86
Technology Coordinator
Proctor Cache test items
Proctor Caching is required for efficient test delivery. Provide
technology coordinator with a list of all test sessions for school.
Print Student Authorization
Tickets and Session Rosters
Each student needs a Student Authorization Ticket in order to
log in to the test session, and each test administrator needs a
Session Roster.
87-88
Distribute Student
Authorization Tickets and
Session Rosters to test
administrators
Student Authorization Tickets and Session Rosters are secure
and should only be distributed on the day the assessment will
be administered.
87-88
Manage Class Information
(optional)
102-131
School Assessment Coordinator
Checklist – During Testing
 Ensure the test sessions have been started in PearsonAccess
(pgs. 89-90).
 Provide test administrators with additional test materials, as
necessary.
 Monitor each testing room to ensure that test administration
and test security policies and procedures are followed,
Security Logs are properly completed, and requested
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume
students’ tests, if necessary (pgs. 90-92).
 Arrange for and supervise make-up administrations (pgs. 87
and 93).
School Assessment Coordinator
PearsonAccess – During Testing
Test Session Management Tasks During Testing
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
89-90
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
90
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) before completing a test
and will finish later.
90-92
TASK
School Assessment Coordinator
Checklist – After Testing
 Verify that all distributed secure materials have been returned. Report
any missing materials to your district assessment coordinator and
conduct the necessary investigation (pgs. 13-14).
 Make copies of all collected required administration information and
Security Logs and file the copies.
 In PearsonAccess, stop test sessions and invalidate student tests, if
necessary (pgs. 97-98).
 In PearsonAccess, record accommodations actually used by students
(Spring 2011 EOC Accommodations Guide).
 Organize materials and return them to your district assessment
coordinator (pg. 94 and Spring 2011 EOC Accommodations Guide).
 Complete the EOC School Assessment Coordinator Comment Form.
QUESTIONS
• If you have questions, call or email me at:
• Extension: 66150
• CBT Hotline: 66174
• Direct Phone Number: (407) 870 – 4056
• Email: [email protected]