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An Overview D e v e l o p e d Kalinga Software Pvt. Ltd. Bhubaneshwar B y- Activity Web for Today’s Educational Institutes Infrastructure Management Faculty Pedagogy Marketing for Students Institute Society Administrator Information Flow Accreditation Consultant Competitor’s Moves Public Relations Financial Management Placements Institute Landscape: Yesterday and Today – The Change is Total Yesterday Today Education Delivery Education Management Government Managed / Funded Privately Managed / Self Financed. Cost Control. Internal Operations Focus External Oriented - Mkt, PR As Important Healthy Academic Competition Have to Win! - Akin to Corporate Warfare In-house / Resident Management External / Remote Management MIS Informal / Absent Information Overdrive Institute’s face has changed completely, its similar to a corporate house in terms of operational efficiency, external environment management and information processing needs Institute Has Changed But Management Methods Have Not…As A Result Dissatisfied Parents Disorderly Staff Meeting ? ? ? Teacher’s/Administrator’s Burden Principal’s Confusion ? ? Modern Management Tools: A Sine Qua Non For Survival And Success Quality and Process Standards Target Setting and Budgeting Mechanisms Customer Relationship Management Need for Total / Holistic Management Employee Recruitment, Training and Motivation Well Defined and Structured MIS Performance Appraisal and Review Mechanism All activities point to an increasing information overdrive Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used.. ? Educational Institute ERP ‘Yes’ Need of the hour – Total MIS What is e-IMS e-IMS is a Web enabled ERP designed for educational / training institutions. e-IMS seamlessly integrates all the key processes of an educational institute e-IMS enables timely and creative analysis of data to facilitate effective decision making. Schools, Colleges or Universities Engineering Colleges For Whom ? Business Schools Training Institutes In-house corporate training programs Who are the users EIMS is designed to support the needs of: Teachers Management Students SupportStaff Parents External Partners Features e-IMS’s unique strengths helps users derive maximum benefit: Comprehensive automation (20 modules) and integrated system Real time data management and processing Limited Incremental Investment Web-enabled option – Facilitates Remote access Need based access rights to different users Flexible Modules – Pick and Choose modules User Friendly e-IMS Architecture Application Admission Student Information CRM Course Management Payment Individuals Corporate / company Kiosk Module/ On Line Regn Examination System Administration Student Membership Online Test Library Staff Information Internet Features : Features : • Course creation Student Intranet •Book purchase Registration •Features Subject: allocation to •Journal subscription mgt Features : • students Assignment fees to Features Features :: Features : Features Features students •Book search, issue & •Features • Infrastructure Syllabus, plan Features : :::: Lesson Features • Financial Transactions • On-line examination • Company data base Features : return allocation to different Features : • Automated attendance Features :Registration Process Fee time collection •• Salary calculation Attendance •• Staff details (department, • •Booking Exam table Security Definition Features :Facility Room allocation a For facilities Self Registration • •Penalties Company interaction marking Features : • P&L, Balance Sheet • Administration course papers, research • •Management reports Downloadable Forms •Personal particulars, • Automatic allocation to Features : Reports : Grading Features •Event Generate salary management Automated collation • Integration with event Student • Selection process • Room inventory Features : points, Corporate / •account Set:contact User Rights heads encompassing all the modules Reports •Automatic Student’s details (profile, •papers, Automatic link to other • Correction •Scheduling Time Table Online Applications statement Internet • Personal Particulars publishing •••Result Course Offered Web access management module • •• Interface for companies for Individualized e-mail management (test, Single point information time table etc) Student academic, fees, placement Parents details, Past modules • Hostel discipline • Receipt statement •Notice For Students, •Period wise issue, return Identification •Electronic Corporate/Parent direct access ofwith relevant • Reports Enable fast precise Report accounts •••Reports Automatic Collation :-:::Trainer GDs, venue allocation, •etc) Course /and class / Reports Integration Educational details, Course Lecturer generation and purchase Staff • Fast and paperless data details Reports : information flow • Student wise reports enquiry Reports : subject wise student collation etc) finance modules Reports : •••Consolidated Facilitates transaction Total-:student queries •Reports report Staff Support intranet email •Holidays Declaration information dissemination Department wise salary • Past Educational details : •Book status reports •••Report Class wise Reports : : strength cards reports authentication and •Assign Course, Class, Department wise strength • Administer Integration • Facilitate fact based decision Reports : • Period reports • Admit card generation Room trends Reports :occupancy outgo • Course Enquiry ••••Test Teacher wise reports Compatible with internet Results • •making Student placement reports Debtors position • 24 hour access •Department wise, subject Subjects and Fee Scheme restricted entry (e.g. Lesson plan variance of Legacy Systems Corporate Lecturer Exam schedule view • Individual proctor reports Location wise applications •View events by •••wise Facility wise inventory Edit details Designation wise strength Defaulter wise reports mail Entry modification reports books • E-mail communication • Hostel expenditure Designation wise salary library, attendance) • Company interaction web access web accesstrends • Period wise, category •Timetable and investments teachers Class performance •students, Total application revenues • •Query based report generation withfee application outgo reports wise collections •Journal subscription analysis reports •Invoice / Paymentstatus Advice •reports Facility utilization Firewall Facility Management Payroll Web Server Database Server Event Management Crystal Report Accounting Attendance Backup Server Backup solution Placement Hostel Management e-Notice Board SMS / Fax Financial system E-mail server e- I Card e-Mail Executive Reports e-IMS Process Flow User Authentication Notice Board Student Administrator Library Management Users Course Management Parent Database Management Teacher Event & Scheduling Exit Attendance Payment Management Human Resource Benefits Improved Work/Process Flow Substantial Savings Manpower Time Ultimately financial Faster information flow Responsive decision making Reduced errors Minimal duplication of work Improved Quality of Interaction Parent - Institute Teacher - Teacher Student - Teacher Intra Institute: Teachers, Administrators Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions Technology Options Home Front-End ASP, JSP Back-End MS SQL, Oracle, MySQL Web Server IIS, Apache OS Windows, Novell, Linux Clients Internet Explorer 5 and above Thank Thank you you Attendance View the Attendance of the Student View His or Her Attendance Parent Student Teacher Administrator View Attendance Reports Take Attendance and View Attendance Reports Mark Attendance Generate attendance based reports View attendance Send alerts for short fall in attendance Home Library Management Student Issue and return books Issue and return books with extra facilities Issue and return books and view reports Teacher Administrator Book search Generate defaulters List Requisition and issuance of Book Calculate Penalties Issue through e-Card Book Purchase Report Home Course Management Schedule Exam Creates Courses,Classes,Subjects Creates Syllabus Teacher View Time Table Administrator Creates Time Table Result Preparation View Syllabus Assign Course,Class And Subject View Mark Sheet View Syllabus Student View Time Table View Exam Schedule Home Payment Management Staff’s Contacting Address View Fee Details Student Parent It sends emails to remind payment due dates Staff Directory Pay Roll System sending automated alerts to parents Payment manages the Management payment details of students. Employee Database Calculating Pay Roll Employee Details Collect Due Assign Fee Scheme Administrator Online Messaging Human Resource Home Sending Message Notice board Electronic Notice Board Detailed Notice Publish , Delete And View the notices Administrator View the notices Student Teacher Home User Authentication Login Screens for Teacher Login Screens for Student Student Administrator Login Screens for Administrator Teacher Parent Login Screens for Parent Home Administrator Teacher Parents Permissions Permissions Click here for Demo Home Click here to Exit or Press Esc Key