Transcript Franklin Pierce Electronic Time Card Training

Franklin Pierce
Electronic Timecard Training
Introduction
 Human Resources and Payroll have partnered to
generate an on-line timesheet process.
 Each
department
incrementally.
will
be
brought
on-line
 Once your department has been trained, you will no
longer use paper timecards for normal time
submission.
 It is also important to note that the University will be
working towards a paperless payroll process.
Beginning the
Timecard Process
 Click on your timecard
icon located on the HR
Website or save this link
to your favorites.

https://cort.franklinpierce.edu/
WebHRMS/

Your user name is last name
first initial and then your
employee number (this is
found on your paystub).

Example: DoeJ1234

Your temporary password is
the last 4 digits of your social
security number.

You will immediately be
prompted to change your
password. Do not share this
password with anyone
including your supervisor.
Security
MUST be held confidential.

Your password

If you forget your password, you can contact
HR to have the password reset.

With your password, you will have access to
your timecard anywhere, anytime and any
place.
Now That You’ve Signed on

On the left menu bar, click on timesheets

To begin a new timesheet, click new timesheet.
 Then click on the most current pay period



Note: once submitted, you will not be able to enter
nor alter your timesheet.
You do, however, want to save your entries before
you exit the CORT system.
Click on next and this will bring up your electronic
time card.


There are no default time sheets.
You must enter your hours each day into this
system.
What You Will See
 Below is a picture of exactly what you will
see if you are a bi-weekly paid employee.
How do I Enter my Time?
 Click on the
entry
drop
down box (blue
arrow
button
on the right)
for
the
appropriate
day.
 Choose
the
entry code.

Note:
actual
worked hours
are
called
regular pay
Time Entry Code Definitions











Bereavement – See Administrative Policy
Disability – Only to be used with HR
approval
FMLA – Only to be used with HR approval
Holiday – This is to be used for floating and
normal
holidays
Inclement Weather – See Administrative
Policy
Jury Duty – Only to be used with approved
paperwork
Personal – See Administrative Policy
Regular Pay – Actual work hours
Sick – See Administrative Policy
Summer Hours – See Administrative Policy
Unpaid Leave – Only to be used with PRIOR
HR approval
Vacation – See Administrative Policy
Administrative Policy Link:
http://eraven.franklinpierce.edu/s/dept/hr/AdminPolicyManual/APM_TimeOffBenefits/APM_TimeOffBenefits.htm
Time Entry, Continued

Click on the IN1 box and
enter your arrival to work
time

Enter your time in as you did
on a paper time card


You need to enter am
and pm after the
time. It is important
to include a colon
when entering your
time.
Example:
8:03am
Your meal break must be
included in your daily entry.
Again, you must have PREAPPROVAL
from
your
supervisor if you are not
taking a meal break.
Time Entry, Continued

Once you have entered your time for your work day, you
will need to scroll down using the scroll bar on the inside
right so that you can click on ‘Calculate Totals’
Time Entry - Calculated

The last column titled
REGHRS will show
the number of hours
worked in that day.



Note if you do not put
AM or PM this figure
will not be correct.
The column REGHRS
and the entry code
Regular Pay are not the
same thing
At the end of the pay
period you will need
to click the calculate
total button to ensure
that your work week
is no less than 40
hours.
Time Entry, Continued

If you need to use more than one time entry code, you will enter
your time by clicking on the more button to add another entry line

When you use any other time entry code other than REGU, do not enter
actual hours in the IN1 or OUT1 boxes. You simply scroll to the right and
enter the number of hours in the RegHrs box.


Example: inclement weather (see below)
Should you in error enter your hours for any time entry code, the
system will automatically erase the hours listed.
Click on MORE to add an entry line
You must put the
number of hours
into this box for all
codes but REGU
Time Entry, Continued



Once your bi-weekly time sheet is completed, click on calculate totals to
verify that you have a total of at least 80 hours in a given pay period.
You can also add a comment for your supervisor. Please keep in mind that
this is a legal document and will become part of your permanent file.
Then scroll down further to click on the submit button.
Supervisor Approvals

Now that you have submitted your time sheet to your supervisor, He/She will receive an
email requesting that they review and approve. Should your supervisor have questions or
feel that your submissions are not correct, He/She can return the time sheet back to you.
You will get a notice in your email stating that you must correct your time sheet.

Employees must maintain their email accounts so that they are available to receive email
communication from the payroll system. Failure to maintain your University email account
may be cause for disciplinary action up to and including termination.

When you click on the link in the email, it
will automatically take you to your
timesheet.

Should you sign in to see if your timesheet
was approved or not, you will need to click
on timesheet, review a time sheet. You will
see this screen showing what actions have
been taken.
Printing Your Timesheet
 To print a copy of your timesheet, simply click on the
timesheet you wish to print and then click on the print
timesheet button located at the bottom of the screen.

Note- your timesheets will be archived and available for you at any
time electronically
Compensation Information

Once you have migrated to the on-line
timesheets you will no longer receive
paper direct deposit notices.

You can view
and print your
compensation information by going to
Pay History, then select Pay Stub.

You can also view and print a copy of
your W2 and
Compensation Information

You
have
total
access
to
your
payroll history.

Simply click on the
year for the pay
period
you
are
looking for.

Then click on the
pay date for the
detail.
Pay Advice