Transcript Document

DCM 7.2: The Convergence of Facilities & Data
Center Management
David Connors, Drawbase Software
Evan Kontos, Drawbase Software
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DCM 7.2: The Convergence of Facilities & Data Center
Management
In the current economic and technology environment, facility managers are being
asked to handle more complicated infrastructure with less resources. These
organizations and their related facility and real estate staff are tasked with
finding new efficiencies and tools in order to handle this consolidated set of real
estate, asset and IT infrastructure requirements.
This session will explore these requirements and how facilities managers can
leverage new technology and techniques to effectively manage this very
dynamic 21st century building infrastructure environment in a holistic, unified
structure. The focus will be to drive down operating costs while maintaining a
world class workplace environment which supports the mission of the
organization.
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Evan Kontos Bio
Mr. Kontos is an Executive with DRAWBASE Software and VP of the IFMA Information Technology
Council. As a graduate of Pratt Institute with a Bachelor in Architecture degree, he has been in the
architecture and space management industry since 1985. He has consulted with over 800 companies
in that time to assist them in implementing Workplace Management solutions by leveraging both
leading edge technology and industry best practices to drive down operating costs and maximize
operational efficiencies.
David Connors Bio
Mr. Connors is the Director of Sales for DRAWBASE Software. He is responsible for all aspects of
client business management and strategic alliance relationships. He has over 24 years of experience
in the AEC and FM market in assisting organizations in implementing workplace management
solutions to drive down real estate and asset management operating costs and has extensive
experience with all types of facility organizations including Government, Healthcare, Manufacturing,
Education, and Commercial market segments.
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Presentation Goals
How can I optimize my current facilities and IT operations thru the use of
the latest generation of integrated CAFM and DCIM technology
• Why does this issue warrant my attention
• What business functions does it impact
• What benefits does this convergence of CAFM and DCIM
technology bring to my organization
• What are the potential drawbacks to my organization if we look to
implement this convergence of CAFM and DCIM technology
strategy
• What are the common business elements this impacts
• How does integrating with complimentary applications support
our organization’s infrastructure management strategy
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Asset values are rising
Production
Equipment
Linear
Assets
$5.8 Trillion in the utilities industry alone
Over $10 Trillion
IT Hardware
and Software
$52 Billion in the Fortune 500 alone, HW only
Facilities
$162 Trillion
70% of total value
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Why should anyone care about Datacenter and
Facilities Management Convergence?
• In fiscal year 2010, the U.S. government used an astounding 1095.7 trillion BTUs of
energy.
• In 2011, U.S. data centers alone spent an estimated 11.5 billion dollars on energy,
up 3 billion dollars from 2007
• IT alone consumes over 40% of energy from the average business.
• The cost of accommodating the average office worker typically runs between
$10,000 and $15,000 per employee, per year in the United States.
• 70 percent of every IT dollar is spent on managing the current data center
environment.
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What does Datacenter and Facilities Management
Convergence mean to you?
Benefits
• All facilities infrastructure responsibilities fall under a single group
• All facilities systems can run consolidated technology solutions
• Potential for consolidation of building infrastructure components
• Reduce overall facilities management costs
• Higher visibility of facilities operations within the enterprise
Drawbacks
• All facilities infrastructure responsibilities fall under a single group
• Rapid resolution of problems required
• Higher visibility of facilities operations within the enterprise
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The core FM functional areas impacted
Facilities Management Information
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Physical Building Structure
Asset Management (Furniture, Office
and Building Equipment)
Tele-data including outlets and wiring
Doors, Windows and other Architectural
elements
Building Engineering Components
Security Systems including cameras,
readers and sensors
Electrical Systems
Gas Systems
Manufacturing Systems
Plumbing
Life Safety Equipment including Fire
protection
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The core DCIM functional areas impacted
DataCenter Information
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Data Center Physical Layout
Raised Floor Systems
HVAC Systems including environment
sensors
Hardware Racks
Computer Servers, Routers, Hubs
Electrical Systems-Power Management
Fire Protection Systems
Plumbing
Life Safety Equipment
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The core FM functional areas impacted
Sources of Data to Manage
Convergence Requirements
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CAD floor plans
Related CAFM system data
Resource Scheduling Systems (i.e.
conference room booking)
Real Estate/Lease Management
Systems
Building Management Systems
Building Monitoring Systems
Outside Consultants for Furniture,
Planning and Building System
Management
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The core functional areas impacted
Sources of Data to Manage
Convergence Requirements
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Legacy ERP Systems including HR (i.e.
PeopleSoft, SAP) and Financial
Management Systems
EAM/Maintenance Systems
(Maximo, Infor EAM, Oracle)
Legacy IT Service Management
systems (Remedy, Indus)
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The core FM functional areas impacted
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Space Design & Management
Occupancy Planning and
Management
Move Management
Asset Management
IT Infrastructure Management
Building Infrastructure
Management
Business Resumption Planning
Data Center Management
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Effective Space Management
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Documentation and tracking of all
workspace areas
Allocation of space based on
department, cost center or
business unit
Chargeback of occupancy costs to
respective business unit
Occupancy costs versus
contribution to organization’s P/L
Regulatory reporting compliance
(i.e. Medicare reimbursement)
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Effective Occupancy Planning
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Occupancy Scenario Planning
Building Stack Plans
Headcount and Space Projections
Employee space standards
Hoteling or “Hot Desking”
Department or Business Unit space
forecasts
Property Acquisition/Disposal
Review of building workspace
efficiency prior to occupancy (loss
factor)
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Effective Move Management
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Track moves thru entire lifecycle
process
Manages staff additions/deletions
and moves
Manages individual and groups
Supports multiple scenarios for
initiating moves including EAM and
PeopleSoft integration
Support business rules for defining
client’s unique move requirements
Records each move in order to
provide KPI level reporting
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Effective IT Asset Management
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Documentation and tracking of all
workspace assets
Allocation of asset costs to
business units or cost centers
Integrated asset management
strategy for building and IT assets
in a converged environment
Decrease in maintenance costs
based on proactive manage of
assets and real estate
Support for all regulatory reporting
compliance requirements
Aligns assets and real estate to
corporate mission
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Common Facility Requirements
•Parking
•Bathrooms
•Corridors
•Office Space
•Cafeterias
•Conference Space
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Common Business Requirements
•Space Management
•Rack Space
•Corridor Space
•Equipment Space
•Building system support
space
•Environmental
•Cooling
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Common Business Requirements
•Infrastructure
•Lighting
•Electrical
•Plumbing
•Data Network
•Security
•Facility Access
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Benefits of Unified CAFM and DCIM Platform
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Documentation and tracking of all
workplace and IT assets in single
system
Complete workplace and asset
visibility
Controlled, secure graphic and
database system
Supports all IT security system
requirements for data access
management
Support for all regulatory reporting
compliance requirements
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Benefits of Unified CAFM and DCIM Platform
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Single vendor/single system
provides lowest TCO possible
Lower annual maintenance and
support costs
Information controlled based on
user rights and privileges
Environment provides tools for
both “power users” and executive
level audience
Industry standard support for all
legacy ERP and point solutions
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Up and Coming Industry Trends
• Facilities Managers becoming more specialized
• Raised Floor Management
• Rack Management
• Data Cabling Management
• Electrical Infrastructure Management
• Plumbing Infrastructure Management
• HVAC Management
• Facilities Management group responsible to equipment level
• Physical Installation of Asset in rack
• Physical attachment of Asset to building infrastructure
• Physical connection of Asset to data network infrastructure
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Thank you
David Connors, Drawbase Software
(617) 314-6967 x1
[email protected]
Evan Kontos, Drawbase Software
(973) 927-6814
[email protected]
www.drawbase.com
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