Transcript Attendance Data

July 16, 2015
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The Absence Management Program allows you to:
◦ Develop strategies and tactics to improve staff
attendance and reduce the costs and impact of
absenteeism
◦ Recognizing excellent attendance
◦ Collect and analyze absence data to identify absence
trends and patterns
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74% of employees at 96% or better attendance
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This is an increase of 5% over last year’s target
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Next year’s goal will be 79% of staff at 96%
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Attendance data is now published monthly so that
you can track your division’s progress.
You can also run your own detailed attendance
report (HR098) for your school or office.
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In a fiscal year, this is approximately:
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10 unprotected absences for A Basis
9 unprotected absences for E Basis
8 unprotected absences for B Basis
7 unprotected absences for C Basis
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To calculate the attendance rate, we use the
following formula:
Worked Hours
(Workable Hours – Protected Hours)
To calculate the percentage at 96% or better:
Sum of employees who met the goal
Total number of employees
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Workable Hours – Basic Assigned hours minus
vacation and holiday hours
Unprotected Hours – absences that are not
protected under State and Federal Law, such as:
Illness* (full and half pay)
Bereavement
Personal Necessity (non-FMLA)
Annual Physical
Unpaid Time
*Illness time taken that is not protected under State and
Federal Law
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Protected Hours – Absences that fall under
the protections of State and Federal laws.
including, but are not limited to:
Pregnancy Disability
Family Medical Leave Act (FMLA)
Kin Care (limited to 6 days/year)
California Family Rights Act (CFRA)
Includes: child bonding, serious
health issue for staff or qualified
family
Military Leaves
Jury Duty
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Any absences that are not protected under State or
Federal law can negatively affect your attendance rate.
o These include unprotected absences such as illness and
bereavement*
o Personal Necessity (unless FMLA protected)
o Furlough, vacation, holidays, and paid time off days are
excluded from absence report
o Religious Holidays*
* Allowed and do not result in action affecting the employee
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Furlough Days
Paid Time Off: Vacation, holidays, comp time
Professional Development Time (PD)
District-sponsored training
Miscellaneous Time (MS)
Time off to attend a child’s school function
(Labor Code 230.8 allows up to 8 hrs/month and 40 hrs/year)
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If the WC injury is also an FMLA-qualifying
serious medical condition, then the WC
absence is protected for up to twelve (12)
weeks. (Coded FWC)
After the 12 weeks, WC absences are
unprotected.
The system will allow you to make
adjustments if unprotected time was entered
in error
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An Administrator should focus on the areas
where the most unprotected time is used.
This is usually illness time.
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Teachers with low performing students
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Teachers who feel ineffective
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Staff with less connection to the workplace
Miller, R., Murnane R. & Willett, J. (2007). Do Teacher Absences Impact
Student Achievement? Longitudinal Evidence From One Urban School
District. National Bureau of Economic Research.
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Stress
Lack of job satisfaction
Boredom at work
Low morale
Environmental working conditions
School climate
Excessive workload
Inadequate leadership and poor supervision
Availability of income protection plans
Obeng-Denteh, W., Yeboah, E. & Monkah, J. (2011). The Impact of
Student and Teacher Absenteeism on Student Performance: The Case
of the Kumasi-Metro School District. Wilolud Journals, 4(1): 7-17.
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Lack of consistency reduces effective
teaching
Reduced test scores
Increased cost for substitutes affects budget
Decrease in classroom management and
participation
Increased office referrals and suspensions
Creates a culture of absence in a school
Impacts colleagues and their behavior
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Lack of consistency and structure
Students feel less connected/trust/motivation
Decrease in class participation
Negatively affects student achievement, test
scores and ranking
Reading and math scores fall as teacher
absences increase
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Employees
◦ To maintain regular attendance
◦ To work every hour they are assigned
◦ To comply with rules of reporting absences
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Supervisors
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To
To
To
To
maintain accurate employee attendance records
monitor employee attendance
provide feedback to employee
enforce attendance policies and standards
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School safety
School beautification
Maintain welcoming staff areas (break, work)
Encourage parent center to demonstrate staff
appreciation
Create a sense of community
Provide incentives encouraging attendance
Share aggregate staff attendance data
Use BTS to monitor, analyze data and address
frequency, reasons, days of week, etc.
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If you are a time certifier, you already have
access to the report through BTS.
Download the user’s guide by visiting the
Absence Management Website:
http://disabilitymanagement.lausd.net/attendance
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The guide can be found under the
“Resources/Forms” tab.
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Visit the Absence Management website at:
http://disabilitymanagement.lausd.net/attendance
Click on “Resources/Forms” tab to find the
link to the SAP security access application
form. Fill the form out, print it, and send it to
Risk Management for approval. You should
receive access in approximately 5 business
days.
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A webinar on the Staff Absence Analysis Report
currently in production. We are hoping to have it
available in the first quarter of 2013.
Absence Management has also developed a
User’s Guide which can walk you through how to
run an absence analysis report. You can access
this guide under the “Resources/Forms” tab on
the Absence Management website:
http://disabilitymanagement.lausd.net/attendance
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Attendance data runs about a month behind,
because of the payroll cycles and
adjustments. The data for the previous month
is usually available on or about the 21st of the
current month.
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Disability Management Workshop – Beyond the
Basics in Workers’ Compensation, FMLA, and
Reasonable Accommodations
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May 9, 2013 8:30 – 11:30 a.m.
◦ To register for this class, please visit http://classifiedtraining.lausd.net
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The Integrated Disability Management Branch
offers group training on the following topics:
 Workers’
Compensation
 Reasonable Accommodations/Return to Work
 FMLA and Protected Leaves
Please call (213)241-3138 to schedule a
training session.
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For more information regarding FMLA and
CFRA, please visit: http://fmla.lausd.net
Information about Absence Management,
please visit:
http://disabilitymanagement.lausd.net/attendance.
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