Transcript Document
POLICY DEVELOPMENT PROCESS AT THE DEPARTMENT OF EDUCATION JESUS LR MATEO Assistant Secretary for Planning and Development Policy review towards achieving education outcomes POLICY REVIEW (Input) DepEd POLICY REGIME (Output) Diffused policies Policy Gaps Policy Framework Ad hoc formulation/a doption No policy De facto policies Incomplete, unclear or conflicting policies Policy process Formulation – style guide Clearing house - Board sub-committee Policy Instruments Specific issuances Classification Manual/Compendium EDUCATION OUTCOMES ACCESS QUALITY GOOD GOVERNANCE The New Policy DepEd Order No. 13, s.2015 Issued on April 13, 2015 “Establishment of a Policy Development Process at the Department of Education” Evidence-Based Policy Making Evidence-Based Policy Making An approach that ‘helps people make well informed decisions about policies, programmes and projects by putting the best available evidence from research at the heart of policy development and implementation’ (Davies, 2004: 3). Features of the new policy • Provides mechanisms and procedures for the formulation, adoption and review of polices • Serves as guide for DepEd CO and its stakeholders in developing and issuing policies • Is based on the policy cycle which promotes evidencebased and participatory approach • Defines system for tracking of compliance to policy • Establishes system for periodic review of policy implementation • Adheres to common format and style • Supported by an interactive and DepEd Website for easy search and download Policy Development Process Formal or informal Initiated within or outside DepEd Policy continuation Proponent unit conducts policy analysis PRD* reviews contents of draft DO ExeCom reviews draft policy PD-PAS** reviews language and style of draft DO Policy continuation Secretary approves/signs DO PD-PAS** assigns number and publishes signed DO Uploads signed DO to the DepEd website based on appropriate category Policy continuation DepEd implementers undertake activities to carry out policy Proponent unit undertakes progress monitoring PRD undertakes policy compliance monitoring Policy continuation Proponent unit, in coordination with PRD, conducts policy evaluation AGENDA SETTING Repeal of policy POLICY AGENDA Policy amendment POLICY FORMULATION POLICY OPTIONS POLICY ADOPTION POLICIES POLICY IMPLEMENTATION POLICY OUTPUTS POLICY REVIEW POLICY *Policy Research and Development Division under the Planning Service (PRD-PS) **Publications Division under the Public Affairs Service (PD-PAS) Policy amendment Emerging policy Agenda Policy Area Initial Policy Agenda • • • • Instruction and Pedagogy Assessment Learning Materials Programs Governance, Ops & Admin • • • Establishment , renaming, merging of schools Service Standards School-Based Management Learning Environment • • • School Facilities School Sites Community environment Human Resource Mgt & Dev’t • • • Recruitment, selection, hiring and promotion Performance Management and incentives Career and Professional Development of employees Finance • • • Fiscal administration Budget allocation, expenditures Salaries, allowances, benefits of teachers and personnel Curriculum & Instruction DECISIONS/ POLICIES/ SUPPORT OFFICES THRUSTS OSEC Curriculum & Instruction Standards SUPPORT SERVICES HR Standards BHROD CORE SERVICES Research & Studies Cur. Policy Training Standards AS BCD Hiring Incentives Promotions Teacher Welfare ICTS ICT Standards Strategic Management Service Standards DRRMS Training NEAP Learner Welfare BLSS Finance Standards Accessible and Quality Education For All Learning Mats LS PMS M&E FMS Cash Sched Coordinating Councils LCC TEC ECCDC Effective Delivery of Curriculum Student Support Programs Standards Attached Agencies NM NCCT NBDB PHSA Graduates prepared for further education and world of work Cur. Standards BLD Finance and Administration OUTCOMES BEA OPS IAS Governance & Operations Legal and Legislative Affaits OFFICE RELATIONSHIPS BLR Procurement Projects PAS EAS Press Releases, Media Relations Good Public Perception PS MOU/MOA, Bilateral Partnerships Role Application, example Levels Central Office Role Application Formulation of Policy on MTB-MLE • Conducted Policy Analysis • Undertook consultations Regional Office Contextualization of policy: • Conducted language mapping • Engaged orthographer to write the spoken language • Conducted capacity building • Quality Assured implementation of policy Division Office Implementation of Policy • Formulated implementation Plan • Trained teachers in both content and pedagogy • Monitor progress of implementation Implemented the policy in the classroom School Preparation Policy Approval Process Proponent defines the policy issue/problem Proponent writes the proposed policy issuance and submits to PRD with complete CSW Proponent conducts consultation with relevant offices Returns the draft policy issuance with comments and recommendation to the proponent for revision PRD conducts review and rapid policy analysis No Pass Yes Implementation and M&E Approval No PAS-PD publishes the newly approved policy DepEd implements the new policy Secretary of Education approves the policy issuance Yes Approved? Implementing Office collaboration with PRD conducts periodic M&E EXECOM en banc deliberates on the proposed policy issuance PRD endorses the proposed policy issuance to EXECOM for Deliberation Implementing Office and PRD submits periodic reports on the progress of policy implementation DepEd Issuances DEPED ISSUANCES CONTENT Establish DepEd policies DEPED ORDERS (DO) DEPED MEMORANDA (DM) May contain accompanying procedures for policy implementation EFFECT DURATION SCOPE/SCALE Mandate or constrain actions or behavior among DepEd stakeholders Usually longterm/ permanent in nature, unless rescinded or amended by another DO Usually concern DepEd-wide issues Usually shortterm/ temporary in application May refer to DepEd-wide matters or more specific concerns Create rights and obligations in furtherance of DepEd’s mandate Disseminate instructions, May mandate or information, or related matters, constrain actions or including creation of committees behavior among or task force; submission of lists DepEd stakeholders or reports; announcement of celebrations, surveys, holidays, May create rights and examinations, contests, or obligations in results thereof, and conference furtherance of or seminars and reiteration of DepEd’s mandate regulations or laws issued by other agencies or departments. May provide for detailed procedures to implement established laws or policies of the DepEd or other agencies of government Usually DepEdwide or national in application May be DepEdwide or specific in application ISSUING AUTHORITY From Central Office, issued and signed by the Secretary as the alter ego of the President From Central Office, issued and signed by the Secretary or the concerned Undersecretary DEPED ISSUANCES OFFICE ORDERS OFFICE MEMORANDA CONTENT EFFECT DURATION Contain operational guidelines, rules, and procedures on matters of internal administration of the Department’s bureaus, centers, units or offices. It also includes notices of human resource actions or decisions May mandate or constrain actions or behavior among DepEd Central Office personnel Usually shortUsually refer to term/ temporary in concerns limited to application a bureau or unit in the Central Office May create rights and obligations in furtherance of DepEd’s mandate Dissemination of instruction, information, or related matters May mandate or constrain actions or behavior among DepEd stakeholders Not DepEd-wide in application; applies to limited officials and staff of the DepEd Central Office Usually shortUsually refer to term/ temporary in concerns limited to application a bureau or unit in the Central Office May create rights and obligations in furtherance of DepEd’s mandate ADVISORIES SCOPE/SCALE Announce the conduct of Do not create rights and programs, projects or activities obligations requested by local, national and international partner companies, associations, organizations, institutions or agencies external to DepEd, referred to in DepEd Order No. 8, series of 2013 Shortterm/temporary Not DepEd-wide in application; applies to limited officials and staff of the DepEd Central Office May be DepEdwide or specific in application ISSUING AUTHORITY Issued and signed by the Secretary or the concerned Undersecretary, Assistant Secretaries, heads of bureaus, services or offices Issued and signed by the Secretary or the concerned Undersecretary, Assistant Secretaries, heads of bureaus, services or offices Issued in accordance with the procedures of DepEd Order No. 8, series of 2013 13 Elements of a DepEd Order The 13 elements of a DepEd Order (DO) containing policy are the following: 1. The letterhead includes the DepEd official seal together with the agency name in Old English Text MT; 2. Official Date (Date signed by the Secretary or his/her authorized official); 3. Control Number with the series (s.) of year disseminated; 4. Concerned officials, policy proponent and implementers, and stakeholders; 5. Statement of the policy; 6. Objectives of issuing the policy; 7. Statement on repealing, rescinding, or modifying previous provisions contained in the previously approved DO; 8. Statement of publication and effectivity; 9. Closing statement for strict compliance of all concernedto the stated policy; 10. Issuing authority with signature affixed to DO; 11. Statement of enclosure; 12. Related and repealedprevious issuances used as references; and 13. Classification in perpetual index for easy reference and research. Back up OPS-PPD What is Evidence? • • • • • • • • • Expert knowledge; Published research; Existing research; Stakeholder consultations; Previous policy evaluations; The internet; Outcomes from consultations; Costings of policy options; Output from economic and statistical modelling’ Source: Cabinet Office, 1999 Factors influencing policymaking in Government Expertise & Experience Pragmatics & Contingencies Lobbyist & pressure groups Judgement Evidence Habits and Tradition Source: Davies (2004) Resources Values Completeness Upon Receipt of draft policy issuance, check if the required annexes are complete and all the required forms are substantially accomplished If incomplete, immediately return the documents to the proponents with detailed notes and observation. If complete, check the policy proposal summary and check if each required elements are properly accomplished. Substance Focus on the main problem being address by the proposed policy. Check if the problem is evident or if there are existing policies that addresses directly and indirectly the stated problem. Check if the proposed policy is appropriately prepared, check if pre-requisite activities like consultation was undertaken. Note all observations on substance, language and style and include it in the detailed feedback to the proponent. Recommendatio n Rapid Policy Analysis If the proposed policy is well written and needs no revision, endorse the documents to PD-PAS for styling and language review. Once returned by PD-PS, prepare the endorsement letter to ExeCom for approval. If incomplete, requiring revision, does not follow the basic steps, and other observations, return the policy proposal to the proponent detailing the observations, suggestions and recommendations Do an in-depth policy research to substantiate the observations. Wait for the proponent to re-submit the policy proposal, make follow ups when necessary. Priority Policy Gaps Teacher recruitment, hiring and selection Provision of crucial resources – school facilities & learning materials Transparency & accountability – school & department level use of resources Steps in Policy Analysis Identification and verification of the problem Comparing and contrasting the policy options. Identification of criteria for an appropriate policy that will address the identified problem Identification of policy options Identification of recommended policy Implementation, monitoring and evaluation of the recommended policy Dynamics of Evidence-based Policy Opinion-Based Policy Evidence-Based Policy Increasing pressure (Time) Source: Adapted from Gray (1997)