Transcript Framework and Toolkit for UN Coherence, Effectiveness and

Framework and Toolkit for UN
Coherence, Effectiveness and
Relevance at Country Level:
Step 9 – Coordinate change and
ongoing implementation
FRAMEWORK FOR UN COHERENCE, EFFECTIVENESS AND RELEVANCE AT
COUNTRY LEVEL
1
2
Initiate &
mobilize
3
Prioritize
and set
outcomes
4
Determine
strategy
5
Plan
organisation
changes
Plan
implementation
6
Implement
7
Monitor and evaluate
8
Increased
coherence,
effectiveness
and
relevance
Communicate about change
9
Coordinate change & ongoing implementation
Manage change programme, put in place
the required processes, resources and
governance structure to manage the change
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STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION : OBJECTIVES
Ensure overall coordination and successful implementation of
the change process
Coordinate and oversee the implementation of the integrated
programme and operations strategy
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STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION : MAIN ACTIONS
Step
9
Coordinate
change and
ongoing
implementati
on
Main actions
• Assign roles & responsibilities and governance structure for the
change process [starting at Step 1, updating as needed during
subsequent steps]
• Develop budget tracking approach [at each step of the process]
• Produce periodic progress reports on implementation of the
integrated programme and operations strategy [at each step of the
process]
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STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION: ACTIVITIES &
TOOLS
Main action
Assign roles &
responsibilities and
governance structure for
change process
(starting at Step 1,
updated as needed
during later steps)
Develop budget tracking
approach
(at each step of the
process)
Produce periodic reports
on implementation
(at each step of the
process)
Sub activities /
analyses
Guidance and
Templates
Examples (Pilot & Non
pilot)
• Set up governance for
change process
coordination
• Define and agree on
roles & responsibilities
in the change process
• Illustrative governance
for the effort to improve
coherence,
effectiveness and
relevance
• Role descriptions of
change team
• Examples of
governance structures
successfully adopted in
pilot countries
• Track budget
throughout the change
process
• Template: Budget
tracking sheet
• Track progress against
plan
• Identify risks
• Work charter and
progress report
• Issue log
• Sample of pilot country
status report, issue log
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STEP 9: COORDINATE CHANGE & ONGOING IMPLEMENTATION: ACTIVITY
CHECKLIST
Main action
Assign of roles &
responsibilities and
governance structure for
the change process
Develop budget tracking
approach
Produce periodic
progress reports on
implementation of the
integrated programme
and operations strategy
Checklist
• Dedicated change team in place (whether part the RCO or from one of the
agencies)
• Dedicated change management resources – both people and funds – are in
place (likely to increase as the steps proceed before decreasing again as the
changes take root)
• Governance structure for the change management process is defined
• Budget tracking approach developed
• Periodic progress reports to the UNCT, according to the monitoring plan, on
execution of the implementation plan
• Issues consistently identified through progress review discussions or otherwise,
and successfully and promptly addressed
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