Transcript Framework and Toolkit for UN Coherence, Effectiveness and

Framework and Toolkit for UN
Coherence, Effectiveness and
Relevance at Country Level:
Step 1 – Initiate & Mobilise
FRAMEWORK FOR UN COHERENCE, EFFECTIVENESS AND RELEVANCE AT
COUNTRY LEVEL
Kick-off effort and
mobilise the
country team
1
2
Initiate
&
mobiliz
e
3
Determin
Prioritize
e
and set
strategy
outcome
7
s
4
5
6
Plan
Plan
organisimplement Implement
ation
-ation
changes
Monitor and evaluate
8
Increased
coherence,
effectiveness
and
relevance
Communicate about change
9
Coordinate change & ongoing implementation
2
STEP 1: INITIATE & MOBILISE: OBJECTIVES
Agreement from the entire UNCT to proceed with improving
the coherence, effectiveness and relevance of the UN system
at the country level
Mobilization of internal and external stakeholders to support
the effort to improve coherence, effectiveness and relevance
Agreement on vision statement for country and UNCT
Agreement on basic working modalities including Plan of
Engagement
3
STEP 1: INITIATE AND MOBILISE: MAIN ACTIONS
Step
Main actions
• Agree within UNCT to proceed
1
Initiate
&
mobiliz
e
• Mobilize support from internal and external stakeholders
• Establish working relationships and responsibilities for change
planning work (in UNCT, OMT, etc.)
• Create concept paper on improved coherence, effectiveness and
relevance, including statement of purpose for a more strategic
alignment of the UN development system in support of national
priorities
• Organize design workshop with main stakeholders for preparation of
the Integrated Programme and Operations Strategy
• Articulate mission and vision statements for Country and UNCT
• Develop plan of engagement
4
STEP 1: INITIATE & MOBILISE: ACTIVITIES & TOOLS (1/4)
Main action
Agree within UNCT to
proceed
Sub activities /
analyses
Guidance and
Templates
Examples (Pilot & Non
pilot)
• Introduce effort to
improve coherence,
effectiveness and
relevance to the entire
UNCT, and address
questions / concerns
through presentations /
workshops
• Overview on improved
coherence,
effectiveness and
relevance of the UN
System
• TCPR 2004 and 2006
• Sample presentations
• Assess readiness,
willingness and ability
of the UNCT to move
ahead
• Ready-Willing-Able
(RWA) survey for
Heads of Agencies
• Example from Laos
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STEP 1: INITIATE & MOBILISE: ACTIVITIES & TOOLS (2/4)
Main action
Mobilise support from
internal and external
stakeholders
Sub activities /
analyses
Guidance and
Templates
Examples (Pilot & Non
pilot)
• Introduce effort to
improve coherence,
effectiveness and
relevance to key
stakeholders, including
government, donors
and staff
• Guidance note on key
messages in
communicating to
• Staff
• Government
• Donors
• Talking points on
enhanced coherence,
effectiveness and
relevance
• Presentation on
broader change
storyline and rationale
at country-level
• FAQ on enhanced
coherence,
effectiveness and
relevance
• Sample presentation to
government
• Sample letters from
government asking for
enhanced coherence,
effectiveness and
relevance
• Sample TOR of
government-donor-UN
committee
• Sample presentation to
donors
• Sample presentation
materials to staff
• Internal communication
material from Viet Nam
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STEP 1: INITIATE & MOBILISE: ACTIVITIES & TOOLS (3/4)
Main action
Establish working
relationships for
change planning work
(in UNCT, OMT, etc.)
Create concept paper on
enhanced coherence,
effectiveness and
relevance
Sub activities /
analyses
Guidance and
Templates
Examples (Pilot & Non
pilot)
• Develop positive
working environment
within given structures
• Team Characteristics
• Belbin
• Sample TORs for
UNCT, OMT
• Develop a common
UNCT understanding
and commitment to
enhance coherence,
effectiveness and
relevance and
collaborate to write a
concept paper
• Guidance note on how
to write a concept
paper
• Example concept
papers Malawi and
Tanzania
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STEP 1: INITIATE & MOBILISE: ACTIVITIES & TOOLS (4/4)
Main action
Organize design
workshop with main
stakeholders for
preparation of the
integrated programme
and operations strategy
Articulate mission and
vision statements for
country and UNCT
Develop plan of
engagement
Sub activities /
analyses
Guidance and
Templates
Examples (Pilot & Non
pilot)
• Develop a common UN
and government
understanding of the
country vision
• Introduce analyses,
prioritization
framework, etc.
• UNDAF Design
Workshop Facilitation
Manual
• UNDAF retreat
examples, Malawi
facilitation deck and
agenda
• Articulate the vision for
the country
• Guidance for
conducting visioning
exercise (covering
vision, mission, key
results)
• Strategic vision for
Tanzania
• Articulate work plan up
to the finalization of
integrated programme
and operations strategy
(at end of Step 3)
• Plan of Engagement
(see UNDAF link)
• Sample plans of
engagement
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STEP 1: INITIATE & MOBILISE: ACTIVITY CHECKLIST (1/2)
Main action
Checklist
Agree within UNCT to
proceed
• UNCT members understand objectives and principles
• UNCT understands readiness, willingness and ability of the team
• UNCT members know what is expected of them
• UNCT decides to proceed with the development of the integrated programme
and operations strategy
Mobilize support from
internal and external
stakeholders
Establish working
relationships and
responsibilities for
change planning work
• Staff are aware
• Staff support the rationale for change and are willing to play their part
• Government, at a minimum, is supportive of the UN’s efforts
• Donors, at a minimum, endorse the UN’s effort
• UNCT members have a good understanding of other agencies,
• The UNCT is well-structured and has good decision-making “hygiene”
• UNCT has good norms as a real team
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1
STEP 1: INITIATE & MOBILISE: ACTIVITY CHECKLIST (2/2)
Main action
Checklist
Create concept paper on
enhanced coherence,
effectiveness and
relevance
• UNCT has jointly articulated the purpose of enhanced coherence,
effectiveness and relevance in country – and clarified what will be done (and
what will not be done)
• A concept paper has been drafted
Organize design
workshop with main
stakeholders to prepare
for the integrated
programme and
operations strategy
Articulate mission and
vision statements for
Country and UNCT
Develop plan of
engagement
• UNCT has conducted a design workshop with main stakeholders
• A vision – which defines the change the UN and the government want to
achieve in the country within the next 5-10 years
• A mission – which defines how the UN Country Team intend to achieve that
vision
• Agreement on key work streams
• Plan of Engagement developed defining actions and timeline
• Agreement on roles and responsibilities for managing the Plan of Engagement
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