Transcript Power Point Template

Planning, Monitoring & Evaluation
Of
One Program
Cyra Syed
M&E Coordination Officer
Resident Coordinator’s Office
Governance Structure and M&E System of One
Program
ONE LEADER
Governance Forums
ONE PROGRAM
ONE BUDGET
ONE OFFICE
M&E and Oversight Function
High Level Committee
Executive Committee
Responsible for high level strategic decision making related to
funding and program direction and periodic reviews of One
Program
UN Country Team
Joint Program Steering
Committees
Reviews and approves financial and progress reports, work
plans and budgets at the JP level, recommends course
corrections, reviews and final evaluation.
JPC Task Forces
Task Forces perform the same function as JPSC but at JPC
level.
M & E Network
Members of Thematic Working Groups, Inter Agency Group on Gender Equality, CCI Group share the
responsibility of JP M&E supported by the One UN Monitoring & Evaluation Network of the One Program.
2
Role of One UN M&E Network
Tools Development
Standardized templates for Joint Annual Work Plan,
Joint Monitoring Plan, Joint Progress Reporting
Developed.
Facilitation and
Technical Advice
Joint Progress Reports, Joint AWPs 2010 and
Joint Monitoring Plans
Development of Delivering as One-MIS supported
for tracking financial information of one budgetary
framework and UN’s support in Pakistan
Knowledge
Management and
Database
M&E section on UN Pakistan web portal developed
and populated http://www.un.org.pk
3
Scope of One Program M&E
Sr.#
Joint Program
JP Component
JP Outcomes
Outputs
1.
Health & Population
6
21
67
2.
Disaster Risk
Management
2
4+
15+
3.
Environment
5
5
27
4.
Education
4
18
43
5.
Agriculture Rural
Development and
Poverty Reduction
4
11
33
Total
21
59
185
Indicators for cross cutting issues (Gender, Human Rights, Refugees, Civil Society Participation) are
incorporated in all five JPs
4
Results Based Management of One
Program
• RBM in Planning
• RBM in Managing
• RBM in Monitoring
• RBM in Evaluation
• RBM in Reporting
RBM Tools
• Results Matrix
• Monitoring Plan
5
RBM of One Program & Lead Roles
Tools
Lead Role
One Program Results and Outcome Framework
UNCT / RCO
JP M&E Framework – JP Annual Workplan – JP
M&E Plan- JP Annual Review
JP Co-Chairs
JPC M&E Framework – Annual Workplan – JPC
Monitoring Plan- JPC progress reports
Convening Agents
Country Programs - Annual Workplan – M&E
Plan-Reports
Individual Agency
6
M&E Achievements 2009
• Standardized templates for Joint Annual Work Plan, Joint Monitoring
Plan, Joint Progress Reporting used by all JPs.
• Mapping of UN Agency Reporting conducted.
• 70% of the total JPCs developed Joint Progress Reports
• 100% JPs developed Joint Annual Work Plans (JAWP)
• JAWP for Operation Management Team developed with indicators
and baselines.
• Joint Monitoring Plans for the JPCs are being produced (initiated in
2010).
7
JPC Annual Workplan Template
8
Joint Monitoring Plan Template
9
Progress Report Template for
Participating Agencies (being revised)
10
The Volume of Progress Reports for
Participating Agencies
• Reports to respective Boards/headquarters
• Report to individual Donors
• Report to Administrative Agent for One Fund
• Report to RC office for Joint Progress Report
11
10 Steps for RBM of One Program
M&E Activities
Timeframe
Step 1: Joint Annual Work Plan
Last Quarter of calendar year
Step 2:Joint Monitoring Plan (based on AWP)
December-January
Step 3: Implementation and Monitoring
Throughout the year
Step 4: M&E data generated in the field
Throughout the year
Step 5: Field reports shared with Head office
April/July/October/January
Step 6: Joint periodic progress reviews
March/June/Sep./Dec
Step 7: Half Yearly and Annual Reports
consolidated by CAs
August/ February
Step 8: Reports shared with partners
August/ February
Step 9: Feedback on reports incorporated for
improvement and future planning
As and when received
Step 10: Joint evaluations, mid term reviews
planned and conducted
2nd year of implementation
12
Joint M&E Challenges
• Lack of M&E capacity in the UN system
• Maintaining the implementation, results
and reporting chain
• Activity based reporting on JPC results
• Multiple reporting requirements
• Financial reporting
• M&E of CCIs
• Low priority attached with M&E
13
Way Forward
•
RBM Training in July 2010
•
Development of Monitoring plans in 2010
•
Joint reviews for reporting and analyzing joint results
•
Single template for AA and Joint Reports in 2010
•
DaO MIS functional by mid 2010
•
Alignment with national M&E system
•
More emphatic lobbying and sensitization
14
Thank you
15
Process of Un-earmarked Allocations –
- a recent example
• $6 million un-earmarked received in the One Fund through the
Expanded Funding Window (EFW).
• UNCT / Joint Programme Co-chairs discussed and finalized the JP
wise distribution of funds. The JP allocations were made, keeping in
view the key national priorities at the moment.
• The allocation was discussed with the EAD to seek their consent.
• The Co-chairs and the participating agencies in consultation with the
respective line ministries put together joint proposals for the JPCwise allocation of funds.
• The joint proposals submitted by each JPC were reviewed and
endorsed by the One UN Executive Committee comprising of the
three members; Secretary EAD, UNRC, and DFID as the donor rep.
• The JP Co-chairs based on the decisions of the One UN Executive
Committee sent a formal request (signed by both Co-chairs) to the
UNRC for the release of funds accordingly.
• RC directed the Administrative Agent (UNDP) and the funds were
transferred to the participating agencies as per the agreed upon
allocations.
16