Revising and Proofreading Business Messages
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Transcript Revising and Proofreading Business Messages
Revising and
Proofreading
Business Messages
By: Andrew Herman
Techniques
of writing
Techniques of reading
Knowing where mistakes are
Understanding punctuation marks
FLABBY
At a later date
At this point in time
Afford an opportunity
Are of the opinion
The present time
Due to the fact that
During the time
Feel free to
For the period of
CONCISE
Later
Now
Allow
Believe, think that
Now, presently
Because
While
Please
for
Long
lead-ins have to much information
that is useless
• Ex..
Wordy- this email message is being sent to all of you
to let you know that new parking permits will be
issued January 1.
Concise- new parking permits will be
issued January 1.
OUTDATED EXPRESSION
ARE IN RECEIPT OF
AS PER YOUR REQUEST
ATTACH HERETO
ENCLOSED PLEASE FIND
PURSUANT TO YOUR
REQUEST
THANK YOU IN ADVANCED
I TRUST THAT
UNDER SEPARATE COVER
MODERN PHRASES
HAVE RECEIVED
AT YOUR REQUEST
ATTACHED
ENCLOSED IS/ARE
AT YOUR REQUEST
THANK YOU
I THINK, I BELIEVE
SEPARATELY
If
these adverbs are taken away you
sound more business like and more
credible.
• Wordy- we actually didn’t give his proposal a
very fair trial.
• Concise- we did not give his proposal a fair trial.
Fatten
sentence
Begin an Idea with there is
Take up space
Fillers are some what unnecessary in
certain places
Words
to avoid
Shortens a message
Improves readability
Substituting pronouns
Replace words used to much
More
than is needed, desired, or
required
Can
be seen as professional
Traced to be 14th century old French
Meaning twittering
An outlandish, technical language of a
particular profession, group, or trade
Slang
is compsed of language that go out
of style right away
No longer appealing
Out of fashion
Clichés
are the old coins of language:
phrases that once made a striking
impression but have since been rubbed
smooth by repeated handling.
Gives
a precise definition
In stead of saying “contact you” you say I
will telephone, fax, e-mail, visit
Needlessly
Converted
to wordy nouns
Check page 86
Highly
descriptive
Dynamic
Don’t over use these
More concrete
Don’t use to many
what to what for proof reading
• Spelling
• Grammar
• Punctuation
• Names and numbers
• Format
Read
carefully
Double words
Spell checker
Find errors and the tones
Read every line twice
standard proofreading marks
Print
a copy double spaced
Time to proofread adequately
Be prepared to find more than usual
errors
Read document at least 2 times
Reduce your reading speed
Have someone to read the document
outloud
writingforward.com
english.udel.edu
stf.lea.org
iowapages.org……. Includes vivid verbs
www.grammarly.com
scottbush.net
thesebastards.blogspot.com