Editing proofreading
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Transcript Editing proofreading
Editing and
Proofreading
What’s the difference?
Editing…
changes the content of the letter,
memo or report…
to communicate the meaning
efficiently to a chosen audience.
to clarify the intent of the writer.
to enhance the style of the
document.
Editing…
for meaning
--requires that you understand
the writer’s original intent.
--requires that you preserve the
writer’s original content, as
much as possible.
Editing…
for clarity
--requires that you use language
as efficiently as possible.
--requires that you avoid
wordiness.
Editing…
for style
--requires that you check the tone
of the document.
--requires that you check the
language of the document.
Proofreading…
changes the surface-level
features of a document
to remove errors in…
Grammar.
Punctuation.
Mechanics.
Usage.
Grammar includes…
Subjects and verbs.
Pronouns.
Prepositions.
Sentence structure.
Punctuation includes…
Commas.
End marks (period, question
mark and exclamation point).
Semicolon (;) & Colon (:).
Hyphen (-)& Dash (--).
[Brackets] and (Parentheses).
Apostrophe.
Mechanics includes…
Capitalization.
Spelling.
Document format. (letter,
memo, report, etc.)
Usage includes…
Word choice (a/an, etc.)
Gender inclusive language
(his/her)
Jargon (terms specific to a
profession)
Slang (spoken vs. written
expressions)
Proofreading tips
Read your document aloud,
slowly.
Read your document
backwards, sentence by
sentence.
Exchange your document with a
colleague. (Be careful here!!)
NOTE: Spell check will not catch everything and
grammar checks are often wrong.
Common Proofreading Symbols
The above image was taken from Mrs. Tomlin’s blog.