Transcript Editing proofreading

Editing and
Proofreading
What’s the difference?
Editing…
changes the content of the letter,
memo or report…
 to communicate the meaning
efficiently to a chosen audience.
 to clarify the intent of the writer.
 to enhance the style of the
document.
Editing…
 for meaning
--requires that you understand
the writer’s original intent.
--requires that you preserve the
writer’s original content, as
much as possible.
Editing…
 for clarity
--requires that you use language
as efficiently as possible.
--requires that you avoid
wordiness.
Editing…
 for style
--requires that you check the tone
of the document.
--requires that you check the
language of the document.
Proofreading…
changes the surface-level
features of a document
to remove errors in…
 Grammar.
 Punctuation.
 Mechanics.
 Usage.
Grammar includes…
 Subjects and verbs.
 Pronouns.
 Prepositions.
 Sentence structure.
Punctuation includes…
 Commas.
 End marks (period, question
mark and exclamation point).
 Semicolon (;) & Colon (:).
 Hyphen (-)& Dash (--).
 [Brackets] and (Parentheses).
 Apostrophe.
Mechanics includes…
 Capitalization.
 Spelling.
 Document format. (letter,
memo, report, etc.)
Usage includes…
 Word choice (a/an, etc.)
 Gender inclusive language
(his/her)
 Jargon (terms specific to a
profession)
 Slang (spoken vs. written
expressions)
Proofreading tips
 Read your document aloud,
slowly.
 Read your document
backwards, sentence by
sentence.
 Exchange your document with a
colleague. (Be careful here!!)
 NOTE: Spell check will not catch everything and
grammar checks are often wrong.
Common Proofreading Symbols
The above image was taken from Mrs. Tomlin’s blog.