Transcript Peer Editing with Perfection! tutorial

Proofreading, Peer Edit with
Perfection!
Definition of
Proofreading
• Proofreading is the process of
carefully reviewing a text for errors,
especially surface errors such as
spelling, punctuation, grammar,
formatting, and typing errors.
Proofreading vs. Editing
• While the terms proofreading and editing are often used
interchangeably, they do differ slightly.
• Editing is typically completed throughout the writing
process—especially between drafts—and often suggests
contextual changes that affect the overall meaning and
presentation. The focus is on changes that affect style,
point-of-view, organization of content, audience, etc.
• Proofreading occurs later in the writing process, usually
just after the final editing and before the final draft that
will be presented for publication (or turned in to a
professor). The focus is on correcting errors in spelling,
syntax, grammar, punctuation, and formatting.
Check for Obvious
Errors
• Is there proper lettering and word spacing?
– Is the spacing between letters, words, and sentences
correct?
– Is appropriate spacing used after punctuation marks?
• Is abbreviation and number style correct?
– Are abbreviations punctuated and capitalized properly?
– Are numbers spelled out as words are written as figures
as appropriate?
• Is capitalization correct?
– Is the first word of each sentence capitalized?
– Are all proper names capitalized?
– Are all personal and professional titles capitalized
correctly?
– Are capital letters used correctly in special situations?
Proofreading for Errors
in Format
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Is the document style correct?
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Is the paragraph consistent throughout?
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Is the information displayed attractively?
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Is line spacing correct?
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Is the appropriate letter style used?
Are letter parts arranged correctly?
Is the memorandum form correct?
Is the report form appropriate for the nature and length of the
information presented?
– Is the statistical information displayed correctly?
– If paragraphs are indented, is this done consistently?
– If paragraphs are not indented, does each paragraph begin at the left
margin?
– Is copy aligned properly?
– Are side margins fairly even?
– Are top and bottom margins appropriate for the type of document?
– Is the amount of space between parts of the document correct?
Proofreading for
Content Errors
• Are punctuation marks used properly?
– Do punctuation marks help clarify sentence meanings?
• Is proper sentence structure used?
– Are sentences constructed properly?
– Do sentences express complete ideas or just fragment ideas?
– Has parallel construction been maintained with a series of
words, phrases, or clauses?
• Are grammar and usage correct?
– Do subjects and predicates agree?
– Do pronouns agree with the words to which they refer?
– Have correct word choices been made?
• Are words spelled correctly?
– Is each word that has been keyboarded listed in the
dictionary?
– Does the meaning of each word fit the intended message?
Read for Content
Errors
• Are punctuation marks used properly?
– Do punctuation marks help clarify sentence meanings?
• Is proper sentence structure used?
– Are sentences constructed properly?
– Do sentences express complete ideas or just fragment ideas?
– Has parallel construction been maintained with a series of
words, phrases, or clauses?
• Are grammar and usage correct?
– Do subjects and predicates agree?
– Do pronouns agree with the words to which they refer?
– Have correct word choices been made?
• Are words spelled correctly?
– Is each word that has been keyboarded listed in the
dictionary?
– Does the meaning of each word fit the intended message?
Proofreading for
Obvious Errors
• Is the word division correct?
– Are words divided only when necessary?
– Have the established word division rules been followed?
• Is there proper lettering and word spacing?
– Is the spacing between letters, words, and sentences correct?
– Is appropriate spacing used after punctuation marks?
• Is abbreviation and number style correct?
– Are abbreviations punctuated and capitalized properly?
– Are numbers spelled out as words are written as figures as
appropriate?
• Is capitalization correct?
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–
–
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Is the first word of each sentence capitalized?
Are all proper names capitalized?
Are all personal and professional titles capitalized correctly?
Are capital letters used correctly in special situations?
Format Errors
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Look for Errors in Format
Is the document style correct?
•
Is the paragraph consistent throughout?
•
Is the information displayed attractively?
•
Is line spacing correct?
–
–
–
–
Is the appropriate letter style used?
Are letter parts arranged correctly?
Is the memorandum form correct?
Is the report form appropriate for the nature and length of the
information presented?
– Is the statistical information displayed correctly?
– If paragraphs are indented, is this done consistently?
– If paragraphs are not indented, does each paragraph begin at the left
margin?
– Is copy aligned properly?
– Are side margins fairly even?
– Are top and bottom margins appropriate for the type of document?
– Is the amount of space between parts of the document correct?
Strategies for
Proofreading #1
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The first thing to do is to allow some
time between writing and proofreading.
Some people recommend letting a text
set as long a day before looking over it
for mistakes, between finishing your
draft and proofreading.
In other words, sleep on it. If the
deadline is quickly approaching or it is
due the next morning, take as much time
as you can--an hour or two will do
wonders.
Strategies for
Proofreading #2
• Second, the paper should be read
aloud. Can you make it through
without stumbling over anything?
Strategies for
Proofreading #3
• You can also read the work backwards, one
sentence at a time. This helps determine
if each sentence, independent of anything
else, makes sense.
• Ask yourself these questions: Are the
sentences complete? Does each sentence
have a subject (who or what the sentence
is about) and a predicate (what's
happening in the sentence)? Note which
ones need to be changed and why.
BASIC PROOFREADING MARKS
MORE PROOFREADING MARKS
PEER EDITING
Peer Editing is Fun!
Working with your classmates to help
improve their writing can be lots of fun.
But first, you have to learn what it means
to “peer edit” and how to do it!
What is Peer Editing?
• A peer is someone your own age.
• Editing means making suggestions, comments,
compliments, and changes to writing.
Peer editing means working with someone
your own age – usually someone in your
class – to help improve, revise, and edit his
or her writing.
3 Steps to Peer Editing
There are three important steps to remember
when you are peer editing another student’s
writing.
• Step 1 – Compliments
• Step 2 – Suggestions
• Step 3 - Corrections
STEP 1
Compliments
• The first rule of peer editing is to
STAY POSITIVE!
– Remember, you’re helping to change
someone else’s work. Think about how
you would feel if someone were telling
you what needed to be improved in your
own writing…
STEP 1
Compliments
• Always start your peer editing with
compliments!
– Tell the writer what you think he or she
did well:
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I really loved your topic
I think you used a lot of good details
I liked when you used the word ______
My favorite part was ________ because…
This was really fun to read because…
I liked the way you_________…
STEP 1
Compliments
• Read the paragraph on the next
slide. Record three compliments
about the paragraph that you would
tell the author if you were peer
editing this paper.
STEP 1
Compliments
We where all over my aunts house
when my dog Riley was running around like
crazy. He was chasing me around in
circles. all of a suden I look and riley he
was in the pool! swimming in my aunts pool.
I couldn’t believe my eyes that the dog
was in the pool. I dashed to the pool and
jumpd in and swan over to Riley and pulled
him to the steps. He got out and shook all
over us like a sprinkler on a hot day. I was
glad riley was o.k. and that I saved him.
STEP 2
Suggestions
• Making suggestions means giving the
author some specific ideas about how to
make his or her writing better.
• Remember – stay positive and be specific!
– Instead of, “It didn’t make sense,” say, “If you
add more details after this sentence, it would
be more clear.”
– Instead of, “Your word choice was boring,” say,
“Instead of using the word good, maybe you
can use the word exceptional.”
STEP 2
Suggestions
• Here are some areas that you
may want to make suggestions
about:
– Word choice – Did the author choose interesting
words?
– Using details (for example, seeing, hearing, touching,
tasting, and smelling)
– Organization – Can you understand what the author is
trying to say? Is it in the correct sequence?
– Sentences – Are the sentences too long or too short?
– Topic – Does the author stick to the
topic or talk about other things
that don’t really fit?
STEP 2
Suggestions
• Read the paragraph on the next slide
again. Record three suggestions
about the paragraph that you would
tell the author if you were peer
editing this paper.
STEP 2
Suggestions
We where all over my aunts house
when my dog Riley was running around like
crazy. He was chasing me around in
circles. all of a suden I look and riley he
was in the pool! swimming in my aunts pool.
I couldn’t believe my eyes that the dog
was in the pool. I dashed to the pool and
jumpd in and swan over to Riley and pulled
him to the steps. He got out and shook all
over us like a sprinkler on a hot day. I was
glad riley was o.k. and that I saved him.
STEP 3
Corrections
• The third step in the peer editing process is
making corrections.
• Corrections means checking your peer’s paper
for:
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Spelling mistakes
Grammar mistakes
Missing punctuation
Incomplete or run-on sentences
STEP 3
Corrections
Read through the paragraph again on
your worksheet. Circle, underline, or
use editing marks to correct errors
in spelling, punctuation, or grammar.
Things to Remember…
• Stay positive – Try to make
suggestions and corrections in a
positive way.
• Be specific – Give the author
specific ideas on how to improve his
or her writing.
• Complete all 3 steps – compliments,
suggestions, and corrections.
Copyright 2004 IRA/NCTE. All rights reserved.
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