Transcript Student Tutorial for DegreeWorks - General Overview

DegreeWorks Training Guide
A Degree Evaluation and Advising Tool for
DALTON STATE
Information for Students
Last updated 1/19/2012
What Is DegreeWorks?
• DegreeWorks is a web-based tool that will provide a
clear and convenient method for you and your
advisor to track degree progress, to prepare for
registration, and to plan for graduation.
• DegreeWorks is designed to aid and facilitate
academic advising, but is not intended to replace
face-to-face advising sessions.
• DegreeWorks functions best when you use Internet
Explorer.
DegreeWorks vs. CAPP
• DegreeWorks provides information in a more userfriendly and readable format than our former
program, CAPP.
• DegreeWorks will help Dalton State gather critical
information to help with planning and reporting
needs, which was also unavailable through CAPP.
Who can use DegreeWorks?
• All currently-enrolled students who:
– first attended Dalton State after Fall 1998
– are using the 2006-2007 catalog or a later catalog
to fulfill their degree requirements
• Faculty, advisors, deans, department chairs,
and academic support staff will also have
access to the DegreeWorks worksheets for
these students
Accessing DegreeWorks
•
Log into
myDaltonState.
•
(If you’ve
forgotten your
password or your
account is
disabled, click on
“Check out our
self help
documents!” for
more information.
You can also
contact OCIS at
706-272-2611 if
you still have
questions.)
To log into DegreeWorks, click on the Student and Financial Aid Menu in the Banner
Section on your MyDaltonState page.
DSC DegreeWorks is the last item on the
Student and Financial Aid menu.
Reviewing Your Worksheet
Each section is
called a block.
Starting at the top
is the Student View
block. This part of
your record will
contain basic
information about
your degree
program, GPA, class
status, advisor,
placement test
scores, etc. This
section was
designed to model
our TranGuide.
The Degree Progress Bar shows you an estimation of your progress toward
degree completion. This estimation is based on the number of requirements
that have been “checked off”.
The Credits Progress Bar shows you an estimation of your progress towards
meeting the required # of credits needed to complete your program of study.
As you look down the audit you will see symbols next
to each requirement or course.
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The green check mark means a requirement/course has been completed.
An empty box means that it has not been initiated.
A blue tilde indicates that it is in progress.
A double blue tilde indicates that a requirement is nearly complete.
(T) is an indication that the course was a transfer course.
@ is a wildcard that represents any course number.
* indicates that a Prerequisite is required for that course.
The complete legend is at the bottom of the audit and shown below.
Also, all hyperlinks should be clickable and will give you more information.
To the right side of the Degree Block, in the blue bar, are the Catalog
Year and GPA. This Degree Block also shows the Credits Required
and Credits Applied for this program of study.
Catalog Year
GPA
Credits Applied
and Required
Scrolling down, the next part of the worksheet shows any unmet conditions for the
program of study. This area checks total hours, upper-level hours, institutional
GPA, and residency requirements.
This Degree
Block also shows
all of the
requirements for
the program of
study including
Regents’ Tests,
and the different
course areas.
This block also
presents the
layout of the
audit.
Once each of these requirements is complete, this advice will be
removed from your audit.
The block titled “Non-Course Requirements” lets you know if you have
satisfied or are still required for CPC, Hist/Gov’t, Learning Support,
Regents’ Testing, etc.
The next part of the worksheet
shows your core curriculum.
In each of the requirements blocks, when requirements have been met, they are
checked off in the boxes on the left. You will also see the requirement, course number,
course name, grade, credit hours, and semester that this requirement was satisfied.
Grade
Course Number
Requirement
Course
Semester
Credit Hours
When a requirement has not been met, a list of acceptable courses appears.
These courses are hyperlinked to catalog descriptions.
Unmet requirements
Requirement
Course Needed
Hyperlink to course description
The next section checks your Area F and major requirements.
If required, the Physical Activity and Computer Literacy Blocks will be listed
immediately following this section.
If you have any concerns about the way the curriculum has been programmed, or if
you find any errors in degree requirements, please contact the Office of the Registrar.
Toward the bottom of the audit after the Major Requirements,
there is a block titled Fallthrough Courses.
These are mainly courses that do not fit into a particular area under the
current major. If there is a course here that could possibly apply
elsewhere, please contact the Registrar’s Office. This block will not
appear if Fallthrough courses do not exist.
The next block is titled Insufficient. The Insufficient Block
shows the classes that you have withdrawn from or received
a grade that is not acceptable for your major. If you do not
have classes that fit this description, this block may be
missing from the audit.
The next block is for In-Progress courses. These are courses you are either
enrolled in currently or registered to take in a future semester. These are
also listed above in the appropriate area of the audit. If you do not have
classes that fit this description, this block may be missing from the audit.
The next block is for Courses Not Applied Toward the Program of Study.
Remedial coursework will also appear in
this section.
The next block is for Exceptions. This shows courses that
had to get an override to fulfill a specific requirement. If
you do not have classes that fit this description, this block
may be missing from the audit.
This is an active link
that will take you to
the location in the
audit where the
override was applied.
Finally, there is a section for Advisor Notes. This block
shows notes that your advisor may have left for you
during an advising session. If you do not have any
notes applied, this block may be missing from the audit.
Click on the FAQ link for a list of questions to help you troubleshoot common
problems and issues.
Click on the Help link for information on how to report problems.
Help Us Make DegreeWorks
Work Even Better
If you have questions, concerns, or suggestions after
using DegreeWorks, please email the Registrar’s
Office at [email protected].
We will need your name, DSC ID number and a brief
description of the problem to provide you with the
best assistance. We will email you as soon as we
have resolved the issue or recorded your suggestion.