DegreeWorks - Dalton State College

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Transcript DegreeWorks - Dalton State College

DegreeWorks Training Guide
A Degree Evaluation and Advising Tool for
Information for Faculty and Advisors
Last updated 10/20/2011
What Is DegreeWorks?
• DegreeWorks is a web-based tool that will provide a
clear and convenient method for students and
advisors to track degree progress, to prepare for
registration, and to plan for graduation.
• DegreeWorks is designed to aid and facilitate
academic advising, but is not intended to replace
face-to-face advising sessions.
• DegreeWorks functions best when you use Internet
DegreeWorks vs. CAPP
• DegreeWorks provides information in a more userfriendly and readable format than our former
program, CAPP.
• DegreeWorks will help Dalton State gather critical
information to help with planning and reporting
needs, which was also unavailable through CAPP.
Who can use DegreeWorks?
• All currently-enrolled students who:
– first attended Dalton State after Fall 1998
– are using the 2006-2007 catalog or a later catalog
to fulfill their degree requirements
• Faculty, advisors, deans, department chairs,
and academic support staff will also have
access to the DegreeWorks worksheets for
these students
Accessing DegreeWorks
Log into
(If you’ve
forgotten your
password or your
account is
disabled, click on
“Check out our
self help
documents!” for
more information.
You can also
contact OCIS at
706-272-2611 if
you still have
To log into DegreeWorks go to MyDaltonState and click on the Faculty Menu. DSC
DegreeWorks is the last item on the Faculty & Advisor menu.
This screen will automatically open in a new window.
Click the
to search
If you’re searching
for a single
student, type
their name or
Dalton State ID
If you’d like to
look for a group of
students (seniors
in your major),
select the
groups from these
drop down boxes.
After entering your search parameters, click the Search button.
The students who meet the criteria you entered will appear in the space at the
bottom of the pop-up box.
To access the
audits of all the
students in the
list, click OK.
If you only want
to look at some of
these students’
audits, use check
all, uncheck all,
and the check
boxes by each
student’s name to
make your
selection. Then
click OK.
The students you selected will load to the drop-down box at the top of
the screen.
Select the
student whose
record you
want to view
from the drop
down box.
Then click on
the worksheet
The processing
time to pull up
the student’s
worksheet may
take several
Reviewing a Student Worksheet
Each section is
called a block.
Starting at the top
is the Student View
block. This part of
the student’s record
will contain basic
information about
the student’s
degree program,
GPA, class status,
advisor, placement
test scores, etc.
This section was
designed to model
our TranGuide.
The Degree Progress Bar shows a student an estimation of their progress
toward degree completion. This estimation is based on the number of
requirements that have been “checked off”.
The Credits Progress Bar shows a student an estimation of their progress
towards meeting the required # of credits needed to complete their program
of study.
As you look down the audit you will see symbols next
to each requirement or course.
The green check mark means a requirement/course has been completed.
An empty box means that it has not been initiated.
A blue tilde indicates that it is in progress.
A double blue tilde indicates that a requirement is nearly complete.
(T) is an indication that the course was a transfer course.
@ is a wildcard that represents any course number.
* indicates that a Prerequisite is required for that course.
The complete legend is at the bottom of the audit and shown below.
Also, all hyperlinks should be clickable and will give you more information.
To the right side of the Degree Block, in the blue bar, are the Catalog
Year and GPA. This Degree Block also shows the Credits Required
and Credits Applied for this program of study.
Catalog Year
Credits Applied
and Required
Scrolling down, the next part of the worksheet shows any unmet conditions for the
program of study. This area checks total hours, upper-level hours, institutional
GPA, and residency requirements.
This Degree
Block also shows
all of the
requirements for
the program of
study including
Regents’ Tests,
and the different
course areas.
This block also
presents the
layout of the
Once each of these requirements is complete, this advice will be
removed from the student’s audit.
The block titled “Non-Course Requirements” lets you know if this
student has satisfied or is still required for CPC, Hist/Gov’t, Learning
Support, Regents’ Testing, etc.
The next part of the worksheet
shows the student’s core curriculum.
In each of the requirements blocks, when requirements have been met, they are
checked off in the boxes on the left. You will also see the requirement, course number,
course name, grade, credit hours, and semester that this requirement was satisfied.
Course Number
Credit Hours
When a requirement has not been met, a list of acceptable courses appears.
These courses are hyperlinked to catalog descriptions.
Unmet requirements
Course Needed
Hyperlink to course description
The next section checks a student’s Area F and major requirements.
If required, the Physical Activity and Computer Literacy Blocks will be listed
immediately following this section.
If you have any concerns about the way the curriculum has been programmed, or if
you find any errors in degree requirements, please contact the Office of the Registrar.
Toward the bottom of the audit after the Major Requirements,
there is a block titled Fallthrough Courses.
These are mainly courses that do not fit into a particular area under the
current major. If there is a course here that could possibly apply
elsewhere, please contact the Registrar’s Office. This block will not
appear if Fallthrough courses do not exist.
The next block is titled Insufficient. The Insufficient Block
shows the classes that the student has withdrawn from or
received a grade that is not acceptable for their major. If
your student does not have classes that fit this description,
this block may be missing from the audit.
The next block is for In-Progress courses. These are courses the student is
either enrolled in currently or registered to take in a future semester. These
are also listed above in the appropriate area of the audit. If your student
does not have classes that fit this description, this block may be missing from
the audit.
The next block is for Courses Not Applied Toward the Program of Study.
Remedial coursework will also appear in
this section.
The next block is for Exceptions. This shows courses that
had to get an override to fulfill a specific requirement. If
your student does not have classes that fit this
description, this block may be missing from the audit.
This is an active link
that will take you to
the location in the
audit where the
override was applied.
Finally, there is a section for Advisor Notes. This block
shows notes that the advisor may have left for the
student during an advising session. If your student does
not have any notes applied, this block may be missing
from the audit.
When you’re ready to view another student’s audit, either pick another student from
the drop down box and then click the worksheet tab, or use the Find button to
search for new students.
Click on the FAQ link for a list of questions to help you troubleshoot common
problems and issues.
Click on the Help link for information on how to report problems.
Why Use DegreeWorks?
 DegreeWorks should allow you to focus less on the “nuts
and bolts” of the curriculum during advising meetings, and
more time on your advisees’ intellectual and professional
 Using DegreeWorks – and asking your advisees to do so
before they meet with you – will help your advisees take a
more active role in the advising process.
 DegreeWorks will ultimately save you time. For instance,
we hope we can use this program to alleviate the amount
of time faculty and departments spend reviewing
graduation applications.
Help Us Make DegreeWorks
Work Even Better
If you have questions, concerns, or suggestions after
using DegreeWorks, please email the Registrar’s
Office at [email protected]
We will need the student’s name and a brief
description of the problem to provide you with the
best assistance. We will email you as soon as we
have resolved the issue or recorded your suggestion.