Transcript [Project Name] Post-Mortem

Auto-Magical: Awarding
Degrees Using DegreeWorks
and Banner
Presented by: Kurt Morton
The University of Alabama
Session Rules of Etiquette
• Please turn off your cell phone/pager
• If you must leave the session early, please do so as
discreetly as possible
• Please avoid side conversation during the session
Thank you for your cooperation!
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University of Alabama Quick Facts
• Official Fall 2014 Enrollment: 36,155
− Undergraduates: 30,754
− Graduates: 4870
− Professional (Law & Medicine): 531
• Number of College/Schools: 12
• Number of Distinct, Currently Active Degree Codes:
− Undergraduate: 27
− Graduate: 31
• Number of Distinct, Currently Active Major Codes:
− Undergraduate: 157
− Graduate: 101
• Number of Currently Active Minor Codes: 87
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Introduction
• Beginning in December 2012, The University of
Alabama has awarded 82% of its undergraduate
degrees within three days of end-of-term
processing using DegreeWorks reporting and
Banner Mass Degree Award.
• We will detail our process and talk about the
lessons learned from this.
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Prerequisites
Prerequisites – Buy-in for
DegreeWorks
• Mature System
− Past the craze of implementation
− Past the craze of post-implementation
• Department and College Use
− Widespread use of the system
− Exceptions entered in as the student matriculates
• Student use
− Find problems as they arise
− Accurate curriculum information on students
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Prerequisites – Reporting from
DegreeWorks
• Accurate Requirements
− Vetted by the departments
− Aligned with catalog
− Complete
• Functional Knowledge
− Institutional requirements
− Institutional needs
• Technical Knowledge
− SQL
− Knowledge of databases
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DegreeWorks
Reporting
DegreeWorks Reporting
• Report developed by our technical staff that shows all the
major components of degree completion
− Curriculum Information
− Degree Completion Percentage
− GPAs
• Divided into Four Groups
− Significant Issues
− Issues to be Resolved
− Pending Completion
− Award
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DegreeWorks Reporting
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DegreeWorks Reporting
• Distributed to all colleges during the semester
− Allows them to correct issues as they review students
• All stakeholders involved
− Registrar’s Office Staff
− Advisors
− College Registrars
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End of Term
• Lead up to commencement
− Entering of last minute exceptions
− Changing of curriculum
• Grades roll on a Tuesday
• After confirmation of grades rolling
− Report run identifying all pending graduation candidates
− Banner data refreshed in DegreeWorks
− CPA data run on all students
− Graduation reports run and distributed to participating colleges
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End of Term
• After confirmation of grades rolling (cont’d)
− Colleges vet information on report
− Send confirmation to Registrar’s Office that all
candidates at 100% are ok to award.
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End of Term
• Mass Degree Award
− Load ids of students who are at 100% into a
temporary table
− Use AppWorx to load that population selection into
Banner
− SHAMDEG
• Use this form to load in students
• Award the Degree
− Any students who aren’t batch awarded are processed
through workflow
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SHAMDEG
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SHAMDEG
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Lessons Learned
Impact
• Percentage of degrees awarded within three days
doubled or quadrupled
• Less processing for larger colleges
• More buy-in for DegreeWorks
• Fewer questions from students
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Lessons Learned
• Look at historic data
− Run your reports on past graduation cohorts
− Check for false positives
• Choose your populations wisely
• Use existing processes if available
• Prepare your colleges
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Questions?
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Thank You!
Kurt Morton
[email protected]
Please complete the online session evaluation form
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