Transcript Beginning CIMS

CIMS and
Your Campaign
1. What does CIMS stand for?
Constituent
Information
Management
System
2. Goal of CIMS
To gain votes for the
Conservative Party of Canada
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Identify supporters of the Party
Manage memberships
Track issues, lawn signs, volunteers, events
and more
Get Out The Vote (GOTV)
Store in a permanent and national database
3. What is CIMS?
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National Register of
Electors (Voters List)
from Elections Canada
Membership List
308 Poll Key
National survey results
Identified supporters
from previous elections
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Local survey results (incl.
10%’ers)
 Event attendance
 Constituency phone bank
results
 Door knock results
 Election day “bingo”
sheets
 Donor records
3. What is CIMS?
Elections Canada National Register of
Electors is updated every October 15
 List contains 22.5 million active electors
 Updates come from:
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Taxation records – 18,000,000
 Citizenship – 125,000
 Drivers Licenses – 15,000,000
 Deaths – 195,000
 Provincial Electoral Agencies – 7,000,000
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3. What is CIMS?
Annual Changes to the National
Register of Electors
Moves
3,000,000
13%
New 18 Year Olds
380,000
2%
New Citizens
120,000
1%
Deaths
200,000
1%
3,700,000
17%
Total
3. What is CIMS?
Custom written application that is
installed on all computers
 Riding and Campaign offices connect
through the Internet using a VPN client
 Party Staff, MP’s, Senators connect
through the Internet using a Terminal
Server client
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3. What is CIMS?
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Multiple computers that are Quad Xeon
Processor, GB NIC
 32 GB RAM
 50+ Hard Drives totalling 3 TB
 Primary ATM Internet connection
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5 Mbps burstable to 50 Mbps
Max of 135 Mbps or 52,428,800 bps or
3,640,888 14.4 modems
Backup OC3 (~T3) connection
3. What is CIMS?
Stringent controls on who has access to
the data
 Continual monitoring of all use
 Highest level of firewalls to secure the
server
 Powerful Virtual Private Network (VPN)
to protect data as it travels through the
Internet
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4. What does CIMS look like?
Main screen in CIMS is called the
Dashboard
 Contains links across the top for
common functions
 Has menus for other areas of CIMS
 Has two pie charts that show the levels
of Current and Lifetime Supporters
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4. What does CIMS look like?
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Constituent Details screen contains
information about each person in the voters
list
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First Name, Middle Name, Last Name, Nicknames
Riding and Poll
Current and Lifetime Support levels
Addresses, phone numbers and e-mail addresses
Membership and Accounting details
Communications Preferences
“Do Not” lists
5. What are support levels?
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CIMS follows more than just members or
non-members
 Tracks Supporters, Non-Supporters and
Undecided
6. Walk and Phone Lists
CIMS has tools to print off lists for your
canvassers
 Each sheet contains the name, address
and support level of each constituent
 Sheet has a location for entering
information gained from the house
 Information is then scanned back into
CIMS
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6. Walk and Phone Lists
CIMS can print off Phone Lists and
Phone Sheets
 A Phone List is a list of phone numbers
with name, address and limited space
for notes
 A Phone Sheet is one phone number on
a page with name, address and lots of
room for notes
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7. Mail and E-Mail
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Householding
e-mail when sharing e-mail addresses
 mail when people with the same last name
are at the same mailing address
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CIMS is connected to an e-mail server
that allows it to instantly send messages
 Preformatted mailing labels
 Mail merge with Word for personalised
correspondence
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8. Scanning
All reports that come out of CIMS have a
barcode
 The barcoding makes for fast and
accurate data entry
 Any barcode scanner will work as long
as it is ‘Code 39’ compliant
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Running Your Campaigns
Manage Sign
Campaign
Manage
Fundraising
Manage
Events
Manage
Volunteers
Manage the
Message
Manage
Candidate
Manage Voter
Identification
Manage
Information
Manage
Campaign
Office
9. Install / Maintain Signs
9. Lawn Signs
Creates lists of outstanding lawn signs
for installation and repair
 Crews can install lawn signs and then
report back to the office which are
completed
 Location Report at end of campaign for a
complete list of all signs
 People with lawn signs can be contacted
again the next year
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10. Maintain Volunteer /
Assignment Info
11. Voter ID: Finding Supporters
11. Voter ID: CIMS Surveys
(“10%’ers”)
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Surveys can be used to
Establish MP/Party support
 Track regional or national issues of concern
 Create or maintain distribution lists
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11. Voter ID: CIMS Surveys
(“10%’ers”)
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Different “actions” can be assigned to
different responses:
Add support level (“tracking row”)
 Add to distribution list (for follow-up)
 Add issue of concern
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11. Voter ID: CIMS Surveys
(“10%’ers”)
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Responses can be typed or scanned in
with barcode scanner
12. Get Out The Vote - GOTV
12. Get Out The Vote - GOTV
Find your supporters and make sure
they get out and vote
 How you use it depends on your GOTV
strategy.
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Contact Us
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Y.www.cpccims.ca
Karsh Room
 866-306-7779
or
 613-755-2020
 [email protected]