Transcript CDC – Dale DeFilipps

2013 CDC/GTPAC Small Business Industry Day
Dale DeFilipps
Contracts Branch Manager
Centers for Disease Control and Prevention
May 3, 2013
Office of the Director
Procurement and Grants Office (PGO)
Agenda




Contract Summary
CDC Information Management Services Awardees
Small Business Processes
Technical Evaluations
CONTRACT SUMMARY
Contract Summary

CDC Information Management Services
 Covers three domains
• Information management
• IT infrastructure
• Management consulting
 Has three award categories by business type
• Full and open
• Small business
• 8(a) – Small and disadvantaged businesses
 Period of performance can last 10 years if all options are exercised
 Comprises 27 prime contractors
• 55 awards
• Over 150 named sub-contractors/partners
Contract Summary

CDC Information Management Services (continued)
 Total value is $5 billion
• $3 billion for information management
• $1 billion for IT infrastructure
• $1 billion for management consulting
 Scope and coverage
• Can be used by any office in CDC, as well as other HHS Operational
Divisions
• Cannot be used by other federal agencies outside of HHS
• Covers work for CDC’s intergovernmental grantees, such as state, local
and international health agencies
• Not a requirements contract within CDC, but program officials are
strongly encouraged to use it
Information Management Domain

Information Systems Tasks







Planning
Design
Development
Maintenance
Engineering
Integration
Retirement

Other Tasks include:











Requirements gathering
Analysis
System prototyping
Conversion
Implementation
Training
Development of user guides
Change control
System testing
Systems security controls
Quality assurance
Information Management Domain

Domain Tasks include:








Data standards development
Health IT
Public health informatics
Decision support
Data modeling
Interoperability services
Health information exchanges
Service-oriented architecture
 Software-specific tasks
•
•
•
•
•
•
Improvements
Modeling
Simulation
Security assessments
Privacy assessments
Monitoring
Information Management Domain

Data Specific Tasks






Collection
Analysis
Transformation
Dissemination
Visualization
Management
IT Infrastructure Domain

Domain Tasks include:








Design
Installation
Management of networks
Support of networks
Datacenter operations
Information security systems
Conferencing
Project management and program support services to support IT
infrastructure programs and activities
Management Consulting Domain

Broad consulting services including:









Business analysis
Business case development
Performance management
Process improvement
Business process reengineering
Decision support and analytics
Program vulnerability and risk assessment
Continuity of operations planning
Project and program management
Management Consulting Domain

Additional consulting services include:









Capital planning and portfolio assessment
Enterprise architecture
Strategic planning
Organizational study and design
Transformation and change management
Human capital and workforce analysis
Training
Communications
Governance support
Contract Summary








Broad and flexible scope
Provides access to diversified talent
Many specialty labor categories
Facilitates small business goals
Performance-based focus
Fosters contractor work off-site
Explicitly enables teleworking
Government issued equipment not required, but
allowed
CDC INFORMATION MANAGEMENT
SERVICES AWARDEES
CIMS Awardees




Full list by category posted on FBO.gov website
Each domain and business category has 2-11 awardees
Substantial involvement of small businesses
Small business and 8(a) companies receive first
consideration for Requests for Task Order Proposals
(RFTOPs)
Award Distributions


Typically 3 to 4 proposals are received on average for
each RFTOP
Number of Task Order Awards by Business Type
 55% to large businesses
 45% to small businesses

Dollar Obligations by Business Type
 70% of dollars awarded to large businesses,
 30% of dollars awarded to small businesses
CIMS Awardees
Information Management Domain

Full and Open Business Category
 Accenture National Security
Services, LLC
 Booz Allen Hamilton
 Business Computer
Applications
 Deloitte Consulting LLP
 Dell Perot Systems
 IBM




ICF Incorporated, LLC
Lockheed Martin
Northrop Grumman
Science Applications
International Corp.
 SRA International, Inc.
CIMS Awardees
Information Management Domain

Small Business Set-Aside Category
 Business Computer Applications
 DB Consulting Group, Inc.
 Emergint Technologies, Inc.

8(a) Set-Aside Category
 DB Consulting Group, Inc.
 Emergint Technologies, Inc.
CIMS Awardees
IT Infrastructure Domain

Full and Open Business Category
 Accenture National Security
Services, LLC
 Booz Allen Hamilton
 CACI
 Ciber, Inc.
 CSC
 Dell Perot Systems





HP Enterprise Services, LLC
IBM
Lockheed Martin
Northrop Grumman
Unisys
CIMS Awardees
IT Infrastructure Domain

Small Business Set-Aside Category
 Amdex
 Emergint Technologies, Inc.
 Human Touch, LLC

8(a) Set-Aside Category
 Chickasaw
 Emergint Technologies, Inc.
 Human Touch, LLC
CIMS Awardees
Management Consulting Domain

Full and Open Business Category










Booz Allen Hamilton
CSC
Deloitte Consulting LLP
IBM
ICF Incorporated, LLC
Lockheed Martin
Price Waterhouse Coopers LLP
Sapient
SRA International, Inc.
Unisys
CIMS Awardees
Management Consulting Domain

Small Business Set-Aside Category
 Amdex
 Cadence Group Associates, Inc.
 Carter Consulting, Inc.
 SciMetrika

8(a) Set-Aside Category




Carter Consulting, Inc.
Cloudburst Consulting Group
SciMetrika
Total Solutions, Inc.
SMALL BUSINESS PROCESSES
Small Business Processes

Capability statements
 Make a recommendation to set-aside the RFTOP for either 8(a),
small business, or full and open competition
 Reviewed and evaluated by technical subject matter experts


Small Business Specialists review RFTOPs and provide
input regarding the set-aside decision
Contracting Officer makes the final set-aside decision
Small Business Processes


If small business awardees are not still small after five
years from contract award, then they cannot compete
for work under the CIMS contract
CDC on-ramping solicitation amendment issued
 Solicitation will be set-aside for 8(a), HubZone, Service Disabled
Veteran Owned Small Business (SDVOSB), and Woman Owed Small
Business (WOSB)
• Historically received the lowest percentage of dollar obligations at
CDC
 Solicitation amendment released April 2013, proposals due early
June 2013
Small Business Processes

CDC on-ramping solicitation amendment issued
(continued)
 Solicitation amendment covers only the information management
domain
• It is the most active of the three domains
• The other two domains will not be solicited
 Offerors can check FedBizOpps.gov for more details
• Provisions in the new solicitation amendment are the same or very
similar to the original solicitation
PROPOSAL PREPARATION
Proposal Preparation

Be sure to thoroughly read and comprehend the…
 Statement of work requirements
 Proposal instructions
 Evaluation criteria

Do not merely restate the work requirements
 Offerors need to provide details of their own technical approach
and how they plan on accomplishing the work

Perform mathematical verification of numerical data
before submitting the proposal
Proposal Preparation

Be sure that the following items are reasonable and
appropriate for the proposed technical effort and
associated work requirements






Labor hours
Categories
Rates
Other direct costs
Ensure your proposal is received by the deadline date
and time
If you have questions, submit them in writing to the
Contracting Officer
TECHNICAL EVALUATIONS
Technical Evaluations

Technical Evaluation Panel
 Separate panel for each RFTOP
 Different individuals on each panel depending on the
requirements
 Comprised of program office subject matter experts
 Rates the proposals in accordance with the evaluation criteria in
the individual RFTOP
 Provides an average of the panel member scores
 Come to a consensus agreement on their ratings and award
recommendation
Technical Evaluations

Contracting Officer reviews the evaluations before
deciding on which offeror to select
 Take technical merit and price into account in the best value
tradeoff

All task order awards over $5 million are thoroughly
reviewed by several high level procurement officials
before award





Team Leader,
Branch Chief,
Policy Manager,
Deputy Director, and
Head of the Contracting Activity
Technical Evaluations

The government reserves the right to make an award
without discussions
 An offeror’s initial submission should be their best proposal


Do not expect that the government will request revised
proposals to address weaknesses
Annual past performance on existing task orders will
be evaluated for entry into Contracting Performance
Assessment Reporting System (CPARS)
 Past performance will not be included as an evaluation factor for
RFTOPs
Health Marketing Communication
Services





We have begun acquisition planning to make follow-on
awards to the existing Health Marketing
Communication contracts
We plan on issuing a Request for Information (RFI) in
the fourth quarter of FY 2013 with awards expected in
late 2014
Currently there are 23 contractors among three
domains including creative services, evaluations, and
training
All task orders are competed among the contractors in
the applicable domain
All task orders are performance based
Health Marketing Communication
Services

On average, over 30 new competitive task orders are
awarded each fiscal year

The contracts can be used HHS-wide by any Operating
Division, but cannot be used by other Federal agencies

The new contracts will have a small business set aside
component depending on the results of our market
research
Questions and Answers