SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

   Day 1: o o o o o o o Welcome, Overview, Organization and Objectives Chemical Management Overview Fundamentals of Chemical Inventory Management Systems (CIMS) Group Discussion: Current Inventory Management Chemical Procurement: Approvals, Ordering and Tracking Central Receiving & Storage: Advantages & Disadvantages CIMS Software: Installation, Setup and Basic Features Day 2: o o o o o o o o o Chemical Storage and Use in Labs: Receiving, Storage & Tracking Standard Operating Procedures (SOPs) SOP Activity: Chemical Procurement, Receiving & Storage CIMS Activity: Chemical Storage and Use in Labs Chemical Waste and Disposal: Inventory management practices Inventory Audits & Reporting CIMS Software: Inventory Setup, Tracking, Audits and Removals CIMS Exercise: Inventory Audits, Reports, Waste and Removal SOP Activity: Inventory Audits, Reports, Waste & Disposal Day 3: ◦ SOP Activity: Complete Draft SOPs ◦ ◦ ◦ ◦ CIMS SOP Test Stations Group Discussion: Issues of CIMS Implementation Group Activity: CIMS Implementation, Action Plan and Schedule Next Steps and Conclusions 2

Practice and Completion of Draft SOPs

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

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Get into your groups

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Four CIMS Test Stations: Procurement Receiving & Storage Audits & Reporting Waste & Disposal

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Each station has a list of tasks to perform Complete all tasks before moving to the next station

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SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

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Consider: Differences between current and ideal situation for chemical management Incremental changes and improvements

 What will be easy, difficult, quick, long-term?  What will make the biggest differences?

What are barriers to CIMS?

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What level to begin with?

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Potential for expansion?

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Changes to CIMS software? Other considerations…

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SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Transport  Get into groups of 3-5 people  Assess how your lab handles chemical management at all stages of the chemical life cycle Storage Procurement  Create a plan to improve chemical management in your lab ◦ Consider all levels of CSS controls ◦ ◦ What support or resources are needed?

Who will need to be a part of the effort?

Use Recycling Waste Disposal 12

Chemical Procurement: Task 1 month SOP Draft SOPs complete 3 months 6 months Management Approval of SOPs Staff Training and SOPs implementation 1 year First SOP Annual Review On-going/ Continuous Review/Revision Chemical Tracking and Management: Task 1 month 3 months 6 months Add chemicals to CIMS software Train staff and students on CIMS Each lab must submit chemical inventory to CIMS Admin First CIMS Audit 1 year Second CIMS Audit On-going/ Continuous Inventory modifications, Audits, reporting 13

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

 Follow up plan: ◦ Periodic: We will send an email for progress updates and to help answer questions that arise in implementation: ◦   1 month, 3 months, 6 months, and 1 year Update on CIMS use and progress:            SOPs status Personnel training status Inventory database status (examples): Entry of labs into Master Inventory Assigning Ownership of all chemicals  Identifying chemicals of concern Chemical storage status (examples): Segregation Use of recommended cabinets & storage units Secondary containment Access controls  Protection of Chemicals of Concern Update on chemical management actions (examples):   Assignment of personnel duties for chemical management Disposal of old chemicals  Minimizing “Orphan” chemicals Ongoing coordination & support:    CIMS software troubleshooting CIMS software upgrades CIMS software Manual/information updates 16

SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.