Transcript Dual Enrollment, Early Admissions and Virtural School Processing

Presented by
Beverly Young/Annette Adams
Information Technology Services
Miami-Dade County Public Schools
1
2

State Definition: Academic dual enrollment –
Includes students working toward A.A., B.A.
and B.S. degrees in community colleges and
universities who are enrolled part-time in
postsecondary classes.
3

To ensure that students receive proper credit for
their dual enrollment courses, it is essential that
ISIS is coded correctly. It is also important for high
school accountability and earning the participation
points.
 The course(s) must be set up and coded on the home school’s
master schedule for the settings below:
 Course held at Post Secondary facility
 Courses held in home school
 The course(s) must be entered on the students’ schedules
 The Dual Enrollment courses and the post secondary
institution assigned to the courses are found in the M-DCPS
Curriculum Bulletin (CBI)
4

ISIS Course Offering Setup Guidelines
Shared School – Post Secondary institution assigned
to the course (Ex: C915 – MDCC, U972-FIU)
 Grade Responsibility - A = Academic
 Facility Type
 09 - for courses taught at the Post Secondary
institution
 00 - for courses taught at the home school

5

Master Schedule Information

Period
 Post Secondary campus add to the end of the regular
school day
 High School - the actual period students are in class

Room Number
 Post Secondary campus – Any number will be
accepted. It is suggested that the room identify the
campus where the course is being taught. Example
MDCC, MDCW , FIU
6



Employee Number
 Post Secondary campus – 999999
 High School Campus – M-DCPS employee number
or ACES (Contracted) employee numbers (9XXXXX)
Teacher Number
 Must begin with the letter “Z” (Ex: ZZ1, ZZ2, ZZ3,
Z11)
Teacher Name
 Post Secondary campus: (Ex: MDCC–Wolfson,
MDCC–South, FIU)
 Actual name of the instructor
7
TEAM UPDATE ONLY = PF9
FTE INFO = PF14
CHNGS = PF15
ADDS = PF16
AS09-25-X2OI
C O U R S E
R E C O R D
02/01/11 11.50.56
SCHL 7777 CYCLE 101 CRS SEQ G06 ST A SUB CDE BSC100502
TRM IND A CR 1 . 00
BP 2 ALT1
ALT2
SHRD SCHL C915 GRD RESP A ABRV TITLE GenEduBio
TITLE DE: General Education Biology
FACILITY TYPE 09
COMPUTER LITERACY
TEAM GRADE
LAST UPDT: 06/18/10
PER
TEACHER
TEAM
SEATS PF13/PF18
SC S ST EN
ROOM EMP-NO
NUM NAME
NUM
DAYS
MAX ASSG #I
01 A 07
MDCW 999999
ZAA MDC-WOLFSON
MTWRF 0000 0005
02 A 07
MDCW 999999
ZAA MDC-WOLFSON
MTWRF 0000 0004
03 A 07
MDCW 999999
ZAA MDC-WOLFSON
MTWRF 0000 0000
04 A 07
MDCW 999999
ZAA MDC-WOLFSON
MTWRF 0000 0000
05 A 07
MDCW 999999
ZAA MDC-WOLFSON
MTWRF 0000 0005
06 A 07
MDCW 999999
ZAA MDC-WOLFSON
MTWRF 0000 0010
Facility Type 00 for high school campus
Facility Type 09 for Post Secondary Campus
8
AS14-31-X2OI
S T U D E N T R E C O R D / S U B J E C T S 02/01/11 09.28.26
STUDENT ID XXXXXXX
SCHOOL 7777
GRADE 11 HR GOT
PRO ST P
SCHL CD
NAME SAMPLE
A STUDENT
SEX M
O-PHASE
ADD SCHL CD
BIRTHDATE 05/22/93
LAST SUB UPDT 12/08/10
RECORD UPDT 01/24/11
LAST GRD UPDT 01/24/11
REPORTING CYCLE 101
GRADING PERIOD
CYCLE TOTAL ABSENCES 003
CYCLE TOTAL TARDIES 000
TEAM NUMBER
GRADE 11
HR 111
VOC
MFF
SCHL
SEQ/SEC CRS NUM
SUB VOC PGM TRM TITLE
SP EP ROOM TEACHER 1234 EEG T
7777
A00 01 0000000HR
A HOMEROOM 00
5215 TEACHER
7777
A04 01 100142002
A AP Eng CG 01
5216 TEACHER
7777
C03 06 210033001
A AP AmHist 02
5215 TEACHER
7777
B02 03 120234003
A PreCalcG 03
5218 TEACHER
7777
D01 08 050030011
A Exec Int1 04
5516 TEACHER
7777
J80 05 SPC101701
1 FunSpcCom 05
7128 MDCC-WOLFSON
7777
G06 06 BSC100502
A GenEduBio 06
7128 MDCC-WOLFSON
7777
J65 07 MAR101101
1 SurvyMrkt 07
7128 MDCC-WOLFSON
7777
G07 08 BSC1005L1
A GnEdBioLb 08
7128 MDCC-WOLFSON
7777
K81 09 SYG200001
2 IntroSoci 09
7128 MDCC-WOLFSON
** KEY DESIRED GRADING PER
** PAGE FORWARD = ENTER
9

Final grades are entered on the student’s
schedule in the Final Grade column under the
appropriate grading period
 Semester 1 courses – Grading Period 2
 Semester 2 courses – Grading Period 4
 Annual Courses – Grading Period 4


The Teacher Override column will be flagged
with a “Y”
Do not enter the grades into TRACE
10
AS14-32-X2OK
S T U D E N T R E C O R D / S U B J E C T S 02/03/11 12.23.13
STUDENT ID 6558110
SCHOOL 7041
GRADE 11 HR GOT
PRO ST P
SCHL CD
NAME JACK
A BABCOCK
SEX M
O-PHASE
ADD SCHL CD
BIRTHDATE 10/22/93
LAST SUB UPDT 12/08/10
RECORD UPDT 01/24/11
LAST GRD UPDT 01/24/11
REPORTING CYCLE 101
GRADING PERIOD 2
CYCLE TOTAL ABSENCES 003
CYCLE TOTAL TARDIES 000
TEAM NUMBER
GRADE 11
HR GOT
SCHL SEQ/SEC CRS NUM
7041
7041
7041
7041
7041
7041
7041
7041
7041
A00
A04
C03
B02
D01
J80
G06
J65
G07
01
01
06
03
08
05
06
07
08
0000000HR
100142002
210033001
120234003
050030011
SPC101701
BSC100502
MAR101101
BSC1005L1
TRM TITLE
OFF ATTN
A HOMEROOM
A AP Eng CG
A AP AmHist
A PreCalcG
A Exec Int1
1 FunSpcCom
A GenEduBio
1 SurvyMrkt
A GnEdBioLb
SP TEACHER
00
01
02
03
04
05
06
07
08
GOTTLIE
SINGER
GOTTLIE
WALKER
GARCIA
MDC
MDC
MDC
MDC
AG E C AB
02
03
B 1 A 02
B 1 A 01
C 1 A 01
B 1 A 00
TY C1 C2 EX FG T
00
00
00
C
00
A
00
B
00
A
A Y
B
Y
11
12

State Definition

Early admissions student. Includes students who are
working toward a high school diploma and are
enrolled full-time at a postsecondary institution.
13


In past years, the reporting of students who
were enrolled in the Early Admissions program
had to be manually entered into DECO by an
administrative office for FTE funding to be
received by the student’s home school.
To alleviate this practice, new procedures have
been developed and are described in the
following slides, streamlining the procedures
and removed the manual input necessary.
14

ISIS Course Offering Setup Guidelines

Shared School – Post Secondary institution assigned
to the course (Ex: C915 – MDCC, U972-FIU)

Grade Responsibility - E = Early Admissions

Facility Type
 09 - for courses taught at the Post Secondary
institution
15

Master Schedule Setup

Period
 As these course are taught at the post secondary
institutions, schools should determine a period
structure that will not cause a duplicate period issue on
the student(s) schedules

Room Number
 Post Secondary campus – Any number will be
accepted. It is suggested that the room identify the
campus where the course is being taught. Example
MDCC, MDCW , FIU
16




Employee Number
 Post Secondary campus – 999999
Teacher Number
 Must begin with the letter “Z” (Ex: ZZ1, ZZ2, ZZ3, Z11)
Teacher Name
 Post Secondary campus: (Ex: MDCC–Wolfson, MDCC–
South, FIU)
Days Per Week

Show only the days the student attends class, space out
the other days (Ex: M W F, T T, etc.)
17
TEAM UPDATE ONLY = PF9
FTE INFO = PF14
CHNGS = PF15
ADDS = PF16
AS09-25-X2OI
C O U R S E
R E C O R D
02/17/11 14.33.34
SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE ENC110104
TRM IND A CR 1 . 00
BP 2 ALT1
ALT2
SHRD SCHL U972 GRD RESP E ABRV TITLE Wri&Rhet1
TITLE DE: Writing and Rhetoric 1
FACILITY TYPE 09
COMPUTER LITERACY
TEAM GRADE
LAST UPDT: 02/09/11
PER
TEACHER
TEAM
SEATS PF13/PF18
SC S ST EN
ROOM EMP-NO
NUM NAME
NUM
DAYS
MAX ASSG #I
01 A 02
FIU 999999
ZZ1 FIU
M W F 0000 0001
18

To report the correct time the student attends the university
courses, the minutes per week must be entered on the
Course FTE Info screen (PF14 from PF9)
CHNGS = PF15 COURSE RECORD = PF23
AS29-63-X2OI
C O U R S E
F T E
I N F O
02/22/11 15.26.48
SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE ENC110104
TRM IND A CR 1 . 00
BP 2 ALT1
ALT2
SHRD SCHL U972 GRD RESP E ABRV TITLE Wri&Rhet1
TITLE DE: Writing and Rhetoric 1
COMPUTER LITERACY
TEAM GRADE
LAST UPDT: 02/09/11
PER
TIME
F.T.E. TEACHER
VOC
SEATS
I #
SC S ST EN ST END LINE MIN NUM NAME
SET DAYS
MAX ASSG M I
01 A 02
0180 ZZ1 FIU
M W F 0000 0001 I

Press PF 23 to return to the Course Record (PF9) screen.
19


Students will be scheduled on the Student Record /
Subjects Screen (PF9)
Final grades are entered on the student’s schedule in
the Final Grade column under the appropriate grading
period
 Semester 1 courses – Grading Period 2
 Semester 2 courses – Grading Period 4
 Annual Courses – Grading Period 4


The Teacher Override column will be flagged with a
“Y”
Do not enter the grades into TRACE
20
AS14-32-X2OI
S T U D E N T R E C O R D / S U B J E C T S 02/17/11 14.25.17
STUDENT ID 9xxxxxx
SCHOOL 7777
GRADE 12 HR AAA
PRO ST
SCHL CD
NAME STUDENT
SAMPLE
SEX M
O-PHASE
ADD SCHL CD
BIRTHDATE 10/16/92
LAST SUB UPDT 02/11/11
RECORD UPDT 02/11/11
LAST GRD UPDT 02/09/11
REPORTING CYCLE 101
GRADING PERIOD 2
CYCLE TOTAL ABSENCES 000
CYCLE TOTAL TARDIES 000
TEAM NUMBER
GRADE 12
HR AAA
SCHL SEQ/SEC CRS NUM
7777
7777
7777
7777
7777
7777
7777
7777
7777
X01
X02
X07
X03
X04
X24
X06
X25
X05
01
01
01
01
01
01
01
01
01
ENC110104
EVR101702
SPC260802
MGF110602
POS204201
CHS350102
SLS150104
CHS3501L2
ENC110205
TRM TITLE
OFF ATTN
A Wri&Rhet1
1 GlobEnvir
2 PublicSpk
A FinitMath
1 AmeriGovt
2 SurForSci
1 FresExper
2 SurForSci
A Wri&Rhet2
SP TEACHER
02
03
03
04
05
05
06
06
07
FIU
FIU
FIU
FIU
FIU
FIU
FIU
FIU
FIU
AG E C AB
00
00
00
TY C1 C2 EX FG T
00
00
00
A Y
00 00
00 00
B
Y
00 00
A
Y
21
22


It is critical that the Florida Virtual School (FLVS)
courses that are taught as part of the high school’s
daily schedule are entered correctly on the
school’s master schedule.
FLVS Course Setup
 All FLVS courses are awarded in half-credit increments and
must be set up as semester courses
 Facility type = 20 – Prevents the course for being picked up
for Class Size Processing
 Period = Period the student(s) participates in the FLVS
course
 Room = Physical room where instruction is provided
23

FLVS Course Setup (continued)
 The FVLS Instructor must be the primary instructor on the
first line
 Contact Mr. Peter Hotung, Instructional support specialist,
Instructional Technology, for a list of FVLS teachers and
employee numbers at [email protected]
 If the FVLS employee number is not available, leave the
employee number blank
 Teacher Name – FL VIRTUAL SCHL
 The M-DCPS Supervising Instructor is added to the second
line with the M-DCPS employee number and name
 #1 – Instructor - enter a “2” under this column to insert the
M-DCPS instructor
24

FLVS Course Setup (continued)
 Teacher Num = FVS – Both the virtual and the M-
DCPS instructors must be coded with FVS. This
impacts:
 Gradebook
 FTE funding
25
TEAM UPDATE ONLY = PF9
FTE INFO = PF14
CHNGS = PF15
ADDS = PF16
AS09-25-X2OK
C O U R S E
R E C O R D
02/17/11 08.04.51
SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE 100137001
TRM IND 1 CR 0 . 50
BP
ALT1
ALT2
SHRD SCHL
GRD RESP
ABRV TITLE English 3
TITLE English 3
FACILITY TYPE 20
COMPUTER LITERACY
TEAM GRADE
LAST UPDT: 02/09/11
PER
TEACHER
TEAM
SEATS PF13/PF18
SC S ST EN
ROOM EMP-NO
NUM NAME
NUM
DAYS
MAX ASSG #I
01 A 01
130 9XXXXX
FVS FL VIRTUAL SCHL
MTWRF 0025 0006
2
654321
FVS GREEN M
02 A 02
130 9XXXXX
FVS FL VIRTUAL SCH
MTWRF 0025 0001
2
654321
FVS GREEN M
03 A 03
130
FVS FL VIRTUAL SCHL
MTWRF 0025 0002
2
654321
FVS GREEN M
04 A 04
130
FVS FL VIRTUAL SCHL
MTWRF 0025 0007
2
654322
FVS ROCHA F
Reminders
•Courses are semesterized
•Facility type = 20
26
TEAM UPDATE ONLY = PF9
FTE INFO = PF14
CHNGS = PF15
ADDS = PF16
AS09-25-X2OK
C O U R S E
R E C O R D
02/17/11 08.04.51
SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE 100137001
TRM IND 1 CR 0 . 50
BP
ALT1
ALT2
SHRD SCHL
GRD RESP
ABRV TITLE English 3
TITLE English 3
FACILITY TYPE 20
COMPUTER LITERACY
TEAM GRADE
LAST UPDT: 02/09/11
PER
TEACHER
TEAM
SEATS PF13/PF18
SC S ST EN
ROOM EMP-NO
NUM NAME
NUM
DAYS
MAX ASSG #I
01 A 01
130 9XXXXX
FVS FL VIRTUAL SCHL
MTWRF 0025 0006
2
654321
FVS GREEN M
02 A 02
130 9XXXXX
FVS FL VIRTUAL SCH
MTWRF 0025 0001
2
654321
FVS GREEN M
03 A 03
130
FVS FL VIRTUAL SCHL
MTWRF 0025 0002
2
Reminders
Period the student(s) actually attends
Room where the course is taught
Employee Numbers: FVLS = 9XXXXX or Blank; M-DCPS = Employee #
Teacher NUM = FVS
Teacher Name = FL Virtual Schl
27


Florida Virtual School will send a grade file at the
end of each semester. ITS will programmatically post
the grades to ISIS for students who have completed a
course and received a grade
For students who did not complete a course and
receive a grade prior to the end of the semester, the
academic grade must be entered on the Student
Record Subject Screen (PF1) in the Final Grade under
the appropriate grade level
 Final Grades will be posted as follows:
 Semester 1
 Semester 2

Grading Period “2”
Grading Period “4”
Do not enter the Grades in TRACE. Only the courses
that a student takes independent from the school will
be entered into TRACE
28
AS14-32-X2OI
S T U D E N T R E C O R D / S U B J E C T S 02/17/11 12.57.54
STUDENT ID 0000000
SCHOOL 7131
GRADE 11 HR FVS
PRO ST P
SCHL CD
NAME STUDENT
SAMPLE
SEX M
O-PHASE
ADD SCHL CD
BIRTHDATE 08/30/94
LAST SUB UPDT 09/22/10
RECORD UPDT 01/21/11
LAST GRD UPDT 00/00/00
REPORTING CYCLE 101
GRADING PERIOD 2
CYCLE TOTAL ABSENCES 003
CYCLE TOTAL TARDIES 000
TEAM NUMBER
GRADE 11
HR FVS
SCHL SEQ/SEC CRS NUM
7131
7131
7131
7131
7131
7131
7131
7131
7131
X01
X02
G27
C31
R11
E21
E41
C18
C27
01
01
01
01
01
06
02
07
05
100137001
100137001
010032001
210032001
1000410RT
180130001
890901002
120731001
200331001
TRM TITLE
OFF ATTN
1 English 3
2 English 3
A ArtOthrCu
A H AmHistr
A Int Read
A Ldr&Trng1
A TchrAsst1
A IntgMth 1
A PhysScien
SP TEACHER
01
01
02
03
04
05
06
07
08
FL VIRT
FL VIRT
TEACHER
TEACHER
TEACHER
TEACHER
TEACHER
TEACHER
TEACHER
AG E C AB TY C1 C2 EX FG T
03 00
06 00
C
B
F
C
B
A
B
B
1
3
1
2
1
1
2
A
A
A
C
A
A
A
00
04
00
12
00
08
00
00
00
00
00
00
00
00
04
D
03 14 F
A
11
C
A
A
14
D
29

Please submit questions or request for
assistance to the ITS Systems User Support
(SUS) Help Desk via HEAT Self Service at:
http://selfservice.dadeschools.net
 Select “Ask ITS A Question” to ensure proper routing

PowerPoint presentation is posted on the
School Master Scheduling Web page at:
http://tlc.dadeschools.net/scheduling/index.asp
30