Transcript Introduction to Elm

Introduction to the ELM
Campus Administrator role
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Agenda
 Intro to ELM
 Logging into Administrative Portal
 (see handout)
 Adding Room information
 Demo of adding a room
 (see handout)
 Adding Instructors
 Demo of adding an instructor
 (see handout)
 Sandbox demonstration of adding a
Course/Class (Item/Activity)
 Questions
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Intro to ELM - Key Terms
 ELM – Enterprise Learning Management
 Production – the ‘live’ ELM system
 Sandbox – the ‘practice’ ELM system
 LMS – Learning Management System
 Learner ID – an ELM number assigned to every state employee
 Not the same as the state employee ID (Empl ID or SEMA4 ID)
 SEMA4 – the state payroll system
 Facility – the institution (college campus)
 Room – the physical location of training
 Classrooms, Computer labs, WebEx (virtual classroom)
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Introduction to ELM
ELM – Enterprise Learning Management system
 Available to all State of MN employees
 Individual Learner ID
 Assigned to a Learning Environment
 MnSCU Learning Environment = All MnSCU employees
 MMB’s ELD courses = All State employees
 ELM Learner webinar
 ELM Instructor webinar
 ELM Manager webinar
 ELD offers many trainings – most cost $$
 Advise MnSCU employees to search for MnSCU or other
keywords to narrow their search results
ELM Administrator Access
Self Service Portal – All State Employees have access
https://portal.s4web.state.mn.us/psp/por91ssap/SELFSERVICE/ENTP/h/?tab=MN_GUEST
 Employee Learners
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ELM Administrator Access
Administrator Portal – security access required
https://portal.s4web.state.mn.us/psp/por91ssap/SELFSERVICE/ENTP/h/?tab=MN_GUEST
 ELM Campus Administrators & Training Coordinators
 Managers & Instructors
Preparing for ELM – MnSCU Quick Reference Guide
 Pages 2-3
1. Navigate to the State of MN Self Service site
2. Enter your State ID# and Password and click Sign In
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Administrative Portal
3. Choose: Learning Management Access
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Administrative Portal
Navigating ELM: Production vs. Sandbox
4. Navigate to the Learning Management-Production folder
*Choose Learning Management-Sandbox if you wish to practice
procedures before entering active information into Learning
Management-Production
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Administrative Portal
Navigating ELM: Production vs. Sandbox
 Production:
 Blue background
 ‘Live’ area (refreshes every night)
 Stay in ‘Enterprise Learning Management’ folder
 Careful not to change Statewide Settings.
 Do not use Folder ‘Set Up ELM’
 Sandbox:
 Green background
 ‘Practice’ area
 Wiped clean the first Sunday of every month
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Administrative Portal
5. Choose Enterprise Learning
Do not select Set Up ELM!! This will change settings for the entire State of MN!
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Administrative Portal
Admin Portal
Login
Demonstration
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Entering Room Information
Preparing for ELM – MnSCU Quick Reference Guide
 Pages 4-8
Facilities Information
 Preparation
 Make a list of rooms, the seating capacity, and equipment available
(ex: computers, projectors) before entering the ELM Administrative
Portal
• Spreadsheet template available
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Entering Room Information
1. Navigate to Enterprise Learning folder and choose Learning
Resources
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Entering Room Information
2. Choose Facilities
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Entering Room Information
3. Search for your building
*After clicking Search, a full list of MnSCU buildings will appear
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Entering Room Information
4. Select your Building
*Tip: click the Description to sort alphabetically
*If you need a building added, contact Sarah Bjorstrom
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Entering Room Information
5. Verify: Mail Drop Location, Facility Address, and Facility Contacts
*Edit and Save if necessary (Vendor & Organization Name may be left blank)
*You may add additional Contacts by clicking the + button and performing a search
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Entering Room Information
6. Click the Rooms tab to continue
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Entering Room Information
7. From the Rooms tab, choose Add Room
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Entering Room Information
8. Enter Room Details
Select Room Type
Add Room Number (optional: Room
Name & Floor Number)
Select Room Status – leave as Active
Add Max Occupancy – number of
seats available in room
Select Equipment – if applicable
(populate equipment in advance)
Select Accommodations – if applicable
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Entering Room Information
9. Click Add Attachment
(if you wish to add a map or
other details)
 Browse for attachment – if
applicable
 Click Upload to add
attachment
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Entering Room Information
10. The MnSCU Learning Environment should always be the
Primary Learning Environment
 Click OK to Save
 *or Apply to remain on the same page and continue editing
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Edit, Delete, or Add, your room options
12. You have successfully assigned a room to your building
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Entering Room Information
Room
Demonstration
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Entering Instructor Profiles
Preparing for ELM – MnSCU Quick Reference Guide

Pages 9-12
Facilities Information
 Preparation
 Make a list of Instructor names
 No nicknames (legal name in SEMA4)
 First, Last (middle initial or middle name)
 Spreadsheet template available
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Entering Instructor Profiles
1. Navigate to Enterprise Learning folder and choose User Profiles
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Entering Instructor Profiles
2. Choose Instructors
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Entering Instructor Profiles
3. Click the Search button to populate a list of existing MnSCU
instructors
 *If you don’t see the instructor listed, navigate to the Add a New
Value tab
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Entering Instructor Profiles
4. Select Add a New Value
 a search field will appear with Learner ID “0”
5. Click on the search icon (magnifying glass) to look up Instructor’s
Learner ID
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Entering Instructor Profiles
6. A Look Up Learner ID search field will appear
7. Enter search parameters (use full or partial names) and click Look Up
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Entering Instructor Profiles
8. Choose the Instructor you wish to add by clicking on the Learner ID
or the Name fields
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Entering Instructor Profiles
9. The Learner ID for the chosen instructor will populate the search
box. Click Add
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Entering Instructor Profiles
10. Add Instructor Details
 Status – leave as Active
 Course Item Name - if a
course is existing, you
may link the instructor to
the course in this area
 *When creating new
courses it is best to add
the instructor to the pool
first then create the
course and link the
instructor after the course
is active
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Entering Instructor Profiles
10. Add Instructor Details
 Facility – use the search
icon to find your
Institution
 *For easy viewing, sort
facilities alphabetically by
clicking on the Description
header
 Choose Save to complete
entry
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Entering Instructor Profiles
Instructor
Demonstration
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Demo of Creating a Course
 Production
 Please WAIT to create courses in Production until after in-person
training
 If you need a course added to ELM before you receive training, email
Sarah Bjorstrom to discuss requirements
 Sandbox
 Feel free to work in the Sandbox and experiment with the features
 It is ALWAYS recommended that you test your courses in the Sandbox
first until you become a super user
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Questions
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