Transcript A Coeus 6 0 and PEER After The Split PowerPoint Presentation

Sponsored Programs Administration (SPA)
[email protected]
www.vanderbilt.edu/sponsoredprograms
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Two Coeus systems
Two PEER systems
Subcontracts
Billing Agreements
D Forms
Business Objects
Coeus will be unavailable:
Thursday April 28th 5pm - Monday May 2nd
Coeus resumes normal operation as two
separate systems:
Tuesday May 3rd
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Two Coeus Systems—VU and VUMC will each
have their own separate Coeus systems
VU
Coeus
Version 6.0 for VU. Use same
link to download. Icon remains
the same.
https://raprod.mc.vanderbilt.edu/coeus/CoeusWebStart.jsp
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VU personnel will no longer have access to new VUMC proposals or awards. However, VU
will have the ability to add VUMC faculty and staff to proposals for billing agreements and
subcontracts.
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Two PEER Systems—VU and VUMC will each
have their own separate PEER systems
https://peer.app.Vanderbilt.edu
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Sponsored Programs Administration:
[email protected]
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New Coeus Help email:
[email protected]
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Proposals in Coeus with at status of In Progress will
still be available in Coeus after the split (Basic Science
proposals are an exception. Contact SPA for
guidance.)
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Approval in Progress proposals at the time of split will
be rejected back to department and be re-routed due
to split-related routing changes.
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Proposals created prior to legal close should be
reviewed for personnel, rates, and other items that
may need to be updated. Re-sync budget rates after
the split!
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Proposals and Awards created prior to the split
will keep the same Coeus record numbers.
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Proposals and Awards created after the split will
receive a new letter prefix of “U” for university.
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Example:
Coeus Development proposal 00012345 will be U0012345
Coeus Institute proposal 16012345 will be U1601234
Coeus Award 020123-001 will be U20123-001
Proposals including personnel and/or resources from both VU
and VUMC require a subcontract or a billing agreement.
Billing Agreement: to be used for personnel only (exception is
travel for graduate students) and when majority of work will be
conducted at grantee institution. Non-grantee routes billing
agreement proposal in Coeus.
Subcontract: required for use of resources beyond salaries or
when collaborator conducts majority of work at home
institution. Non-grantee routes subcontract proposal in Coeus.
Both billing agreements and subcontracts will require an LOI
from the collaborating institution.
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Subcontracts between VU/VUMC are treated
the same as a subcontract to another university.
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VU creates and routes a Coeus proposal for an
incoming grant (i.e. NIH) with VUMC listed as
subawardee and uploads subaward budget.
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VUMC collaborating department creates and
routes a Coeus proposal listing VU as direct
sponsor and budget of only VUMC costs.
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Vanderbilt University
proposal.
Sponsor: NIH
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On organization tab,
create a Billing
Agreement to VUMC.
Location will populate
automatically.
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Investigators and Key Persons can
be added from either VU or VUMC.
A subcontract or billing agreement
is required to add VUMC personnel
with effort on a VU proposal.
On the VU Coeus, VUMC employees will appear BLUE on the
Investigator and Key Person tabs, as well as in the budget. These
individuals can only be in the Coeus budget for billing agreements.
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TBA personnel are now
site-specific.
Use Find VU/VUMC
Employee search on
Investigator/Key Person
tabs or in budget.
Search for TBA*.
Name and Home Unit will
indicate institution,
Select TBAs appropriate to project. On VU proposals, VUMC
TBA personnel will appear in BLUE and require a billing
agreement or subcontract.
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VU department
creates Coeus
proposal.
Anticipated Award
Type of Billing
Agreement.
Sponsor : VUMC
Prime Sponsor: NIH
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For Billing Agreement proposals, the budget will only include VU
personnel and fringe (exception is travel for graduate student).
Additional VU costs require a full subcontract agreement.
Choose overhead rate TDC-Zero for all billing agreements.
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Additional validations will warn users of need
for billing agreements or subcontracts!
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Contact [email protected] with
any questions or concerns.
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Coeus will be compatible with D-Form
opportunities on May 3rd after the split.
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D-Forms will be needed for due dates after May
25, 2016 .
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University users will still see the “Coeus”
folder:
University users will only see Active and
Pending information for University “owned”
data.