Transcript Merit Timeframe

FY 13 MERIT PROCESS
CHANGES
Financial Area Representatives
July 25, 2012
1
Merit Allocation Pools - UNCHANGED
 Allocation pool based on:
 Annual salary rate of eligible employees
as of May 31, 2012
 3% pool for all eligible university
employees
 1/3 of award will be a permanent base
salary increase
 2/3 of award will be paid as a one time
lump sum
2
Award Dates will change
 CMO approved policy to award merit
at two different time intervals:


Base salary adjustment effective September 2012
One time payment in December 2012
 Later, it was discovered the State of Texas
prohibits more than 1 merit payment within
6 months.

State doesn’t distinguish this as one merit award;
uses date paid
3
MERIT TIMELINE – CHANGES HIGHLIGHTED
Jul 24
Merit Templates were due to Budget Office
Aug 6
Templates delivered to HR by Budget Office
Aug 23
Board of Regents ‘ approval of UTSA Budget & Merit program
Aug 24–Sep 7
Departments begin entry of awards into HRMS modify documents
due to HR Sep 7; detailed instructions to follow
By Sept 21
Budget Office transfers funds to E&G accounts for 1X awards; areas
transfer funds to Non-E&G accounts as necessary
Employee will receive the one time merit payment in
September October (2/3rds of annual amount awarded); must be
October 2012
employed as of September 1, 2012
Employee’s base salary will increase effective March 1,
March - April
2013 for 1/3rd the annual amount awarded. First
2013
paycheck with increase is paid April 2013
4
HRMS Processing Requirements
 To streamline the data entry, departments
will enter both merit awards at one time:
•
one HRMS modify document for each person
receiving merit:

2/3 annual award = “one time” merit entered
effective 9-1-12 in the Additional Pay section
with type: One-time merit selected.
 1/3 annual award as a base salary adjustment
effective 3-1-13 will be entered in the
Adjustment to Base Pay section with type:
Merit selected.
5
HRMS Data Entry Sample
Documents would route like all other HRMS document
with final approval in Human Resources.
6