Transcript OSPA info

Revision: OCTOBER 11, 2013
Office of Sponsored Project
Administration
Can (John) Saygin, PhD
iAVP Research – Sponsored Project Administration
Professor of Mechanical Eng
x.5194 PNB 2.116E [email protected]
10/11/2013
1
DISCLAIMER
• This is a “living” document. Based on changes in UTSA,
changes in requirements in regards to research, new
findings about policies and procedures, changes in other
VP offices, etc. this document will be under revision.
• HOWEVER it is our intention to streamline functions
using the most efficient processes to execute and realize
VPR’s mission.
• To avoid confusion, myopic expectations, and all types of
discomfort and fear, WE MUST COMMUNICATE
EFFECTIVELY.
Things will shift during flight…
10/11/2013
2
VPR’s MISSION is to…
Support UTSA’s research
community by:
facilitating growth,
enabling productivity, and
pursuing excellence.
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3
Office of the Vice President for Research
Interim Vice President for Research
C. Mauli Agrawal
Legal Affairs
Senior Associate Counsel
for Transactions and
Research
Nora Evans
AVP & Chief
Commercialization
Officer
Cory Hallam
Assistant VP for
Research Support
Bernard
Arulanandam
Assistant VP for
Research Integrity
Michelle
Stevenson
Interim Executive Assistant
Mary Helen Kennedy
Interim Assistant
VP for
Sponsored Project
Administration
Can Saygin
Director of
Research Financial
Administration
Beth Manning
4
Office of Sponsored Project Administration
Interim Asst. VP for Sponsored Project
Administration
Can Saygin
Admin. Associate II
Sylvia Rayko
Information Systems
and Technology (IST)
Executive Director,
Research IT
ZhenZhen Sun
Audits
Post-Award Liaison,
Mgr. of Audits
Stacy Williams
Software System
Specialist II
Yu Ning
IT Assistant
Victor Smith
Contracts and Industrial
Agreements (CIA)
Research Service Centers
(RSC)
Contract Negotiator
Mark Gallyoun
Downtown
Jean Cody
[2]
Contract Negotiator
Chad Galvez
Education
Juliet Ray
[4]
Engineering
Kirstin Wilsey [5]
Institute for Eco Dev
Mario Medina [4]
Arts, Biz & Honors
Jennifer Silver [5]
Sciences
Michael Findeisen[8]
OSPA: 36 people
[28] people total in RSCs
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A Quick Analysis
10/11/2013
SWOT
Observation
STRENGTH
People
WEAKNESS
Lack of Policies, Processes, &
Pace
OPPORTUNITY
PeopleSoft “Mandate”
THREAT
Operational inconsistencies
among RSCs & Research
awareness in Colleges
6
7
The Big Picture
UTSA’s Mission
External
Regulations
(Non-UTSA)
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Policies
(Boundaries)
Functions
WHAT
Processes
HOW
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IT Platforms: Future
USER PORTAL (ROLE-BASED FUNCTIONS)
CAYUSE SP
- 424
- Routing
-Analytics
CLICK Modules
- IRB - COI - COC
- IACUC
- Contracts
ECRT
Time and Effort
PEOPLESOFT (HR, Financial, Grants,…)
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Roles and Responsibilities of RSCs
1. Core Functions: Basic services provided by RSCs
(Same for all RSCs across UTSA).
2. Joint Functions: Initiated by College/Dept,
Reviewed by RSC (Same across UTSA).
3. Customized Functions: Unique functions carried
out by the RSC for the College (Varies across
UTSA).
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CORE Functions
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CORE Functions  Processes
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Shared Functions
College/Dept /Center + RSC
(Need better coordination)
Shared Responsibility:
To be initiated by College/Dept, then reviewed (financially) by RSC…
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Joint Functions  Processes
How?
PeopleSoft is
Coming!!!
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COLLEGE-SPECIFIC Functions
• To be developed by this group, then discussed
at VPR…
• “Capacity” must be taken into account…
10/11/2013
15
DISCLAIMER
• This is a “living” document. Based on changes in UTSA,
changes in requirements in regards to research, new
findings about policies and procedures, changes in other
VP offices, etc. this document will be under revision.
• HOWEVER it is our intention to streamline functions
using the most efficient processes to execute and realize
VPR’s mission.
• To avoid confusion, myopic expectations, and all types of
discomfort and fear, WE MUST COMMUNICATE
EFFECTIVELY.
Things will shift during flight…
10/11/2013
16