Transcript Budget Update March 4 2014 (Simon)

BUDGET UPDATE:
MID-YEAR REVIEW AND
BUDGET CALENDAR
MARY SIMON, SR. DIRECTOR
BUDGET PLANNING AND DEVELOPMENT
MARCH 4, 2014
AGENDA
•
Trend - Paying Semester Credit Hours (SCH)
•
Year over Year – FALL and SPRING Comparison
•
Tuition and Student Fee Revenue Projections
•
Revenue Projections and Assumptions (Mid Year FY 2014 and Budget 2015)
•
Expense Budgets
•
Permanent Position Funding
•
2015 Budget Planning Calendar
•
Training Classes for DEFINE – BUD Document Preparation
•
Update on Hyperion for Budget 2016
•
Q&A
TREND - PAYING SEMESTER CREDIT HOURS
(SCH in thousands)
800
693.1
700
600
2.4
55.3
13.5
714.3
3.9
62.1
15.9
728.0
4.8
65.3
25.4
713.6
4.9
61.8
32.0
667.7
4.3
58.7
29.4
500
Grad Non-Res
Grad Resident
400
300
621.9
632.4
632.5
UG Non-Res
614.9
575.3
200
100
0
FY 2010
FY 2011
FY 2012
FY 2013
FRSCT FY 2014
UG Resident
YEAR OVER YEAR - PAYING SCH
FALL AND SPRING COMPARISON
FALL 13
BUDGET
UG - Resident
FALL 13
Certified
FALL 12
Certified
FALL over FALL
Incr. (Decr.)
% Change
296,702
277,221
295,411
(18,190)
-6.2%
UG - Non-Resident
10,027
14,257
13,971
286
2.0%
G - Resident
21,055
20,510
21,405
(895)
-4.2%
G - Non-Resident
1,440
1,835
2,165
(330)
-15.2%
Doctoral - Resident
4,533
5,172
5,178
(6)
-0.1%
42
80
118
(38)
-32.2%
333,799
319,075
338,248
(19,173)
-5.7%
Doctoral - Non-Resident
Total – Paying SCH
SPRING 14
BUDGET
UG - Resident
SPRING 14
Pre- Certified
SPRING 13
Certified
SPRING over SPRING
Incr. (Decr.)
% Change
271,563
249,371
267,491
(18,120)
-6.8%
UG - Non-Resident
10,021
13,144
14,267
(1,123)
-7.9%
G - Resident
20,813
19,550
20,719
(1,169)
-5.6%
G - Non-Resident
1,726
1,939
2,025
(86)
-4.2%
Doctoral - Resident
4,344
4,854
4,866
(12)
-0.2%
46
118
72
46
63.9%
308,513
288,976
309,440
(20,464)
-6.6%
Doctoral - Non-Resident
Total – Paying SCH
TUITION AND STUDENT FEE REVENUE
PROJECTIONS
($000)
Budget
FY2014
Forecast
FY2014
$
Change
%
Change
$154,222
48,629
105,593
$150,492
50,000
100,492
($ 3,730)
1,371
(5,101)
(2.4%)
2.8%
(4.8%)
301
294
(7)
(2.3%)
$69,266
40,372
28,894
$65,134
38,001
27,133
($4,132)
(2,371)
(1,761)
(6.0%)
(5.9%)
(6.1%)
TOTAL Incidental Student Fees
Designated Program, Course Fees
Auxiliary Student Parking
Tuition and Student Fees
LESS: Tuition Set Asides
$25,589
21,821
3,768
$249,378
(19,175)
$24,557
20,954
3,603
$240,477
(18,084)
($1,032)
(867)
(165)
($8.901)
1,091
(4.0%)
(4.0%)
(4.4%)
(3.6%)
5.7%
NET Tuition and Student Fees
$230,203
$222,393
($7,810)
(3.4%)
TOTAL Tuition
Statutory Tuition
Designated Tuition
Lab & Supplemental Fees
TOTAL Mandatory Student Fees
Designated - Mandatory Fees
Auxiliary - Mandatory Fees
Note: Forecast based on PAYING SCH Certified FALL, Pre-Certified SPRING and Budget SUMMER
REVENUE PROJECTIONS & ASSUMPTIONS
MID YEAR FY 2014 AND BUDGET 2015
Methodology:
•
Revenue projections are based on Paying SCH and/or student headcount (i.e.
Mandatory fee projections).
•
Paying SCH Total 667,702 based on Certified FALL 13, Pre-Certified SPRING 14 and
Budgeted SUMMER 14
•
Incidental Fee projections are based on current year trend data and extrapolations
Full Year Forecast FY 2014

Forecasted Revenue Projections were provided to Fee Administrators & Area Reps.

Budget reductions in current year were recorded for Mandatory and Incidental Fees
due to lower than expected revenues
Budget 2015

Tuition and Mandatory Fee Budgets will be based on current Forecast levels of
Paying SCH 667,702

Incidental Fee Budgets recommendations were provided and based on current
Forecast levels

Any deviations to projections will need to be discussed and approved by Sr. Budget
Director prior to departmental submissions
EXPENSE BUDGETS - STATUS QUO BUDGETS
E&G (14 ACCTS) + 19-7 ACCOUNTS FUNDED WITH DESIGNATED TUITION
Status Quo Base Budgets
• Departmental Operating budget preparation assumes no new money,
i.e. ‘same base budgets’
• BUD process begins before budget planning is complete
• University Strategic Resource Planning Council will review budget
recommendations in Spring pending tuition and fee proposal and other
revenue projections
• Budget Office will update budgets for new funds awarded and
any possible required reductions
Exception: Budgets funded by fees will be coordinated with areas if
estimates are further modified.
BUDGET PERMANENT POSITION FUNDING
PRE-PLANNING SALARY REVIEW REPORTS
 Budget Office provided salary review reports on February 5th via
Rowdy Space similar to previous years.
 Reports were provided to assist in validating budgeted positions
and the permanent funding requiring permanent transfers
 Permanent positions (filled or vacant) will load from HRMS
assignments based on updated salary rates.
 Position attributes (i.e., % time, % distribution, etc.) are used
to calculate budget dollars from HRMS ‘Budgetary Funding
FY13-14’.
 Review details of Base Salary and loaded permanent positions
in BUD Documents for completeness.
 Any permanent transfers and HRMS Budgetary Funding
processed before 2/28/14 will be reflected in BUD Documents
2015 BUDGET PLANNING CALENDAR
Feb. 5
Board of Regents Budget Policies and Guidelines Approved
Feb. 5-25
Budget coordination of salary review reports of permanent positions and related funding
Feb. 27
University Strategic Resource Planning Council (USRPC) Meeting
Feb. 27
Draft Revenue Projections (Mandatory and Incidental Fees) provided to Fee Funded areas
Mar 4 – 5
Budget Training – Overview and BUD Document preparation (published in T&D booklets)
March 6
Benefits Template (website) and Longevity Reports (via Rowdy Space) provided to areas
March 6
FY15 Budget Document Preparation Begins (BUD System opens to departments)
March 7
Draft Debt Service Budgets provided to Financial Area reps
March 12-13
Budget Training – Hands on training available (available workstations for data entry)
TBA by Areas
Internal Department Deadlines for Budget Document review and approval
March 31st
FY15 Budget Documents are due to Budget Office (BUD System closes to departments)
April 1-6
Preparation for UT System Budget Goals & Priorities Hearing
To Be Determined
USRPC Meeting to review Resources and Requirements
April 16
UT System/UTSA Budget Goals & Priorities Hearing
May 12
Draft FY15 Operating Budget due to UT System
May 14-15
Board of Regents to approve Tuition and Fee Proposal
June 2
Final FY15 Operating Budget due to UT System
July 26
1st Draft LAR Biennium 2016-17 due to UT System
August 8
Final LAR Biennium 2016-17 due to UT System
August 20-21
FY15 Operating Budgets approved by Board of Regents
TRAINING SCHEDULE
DEFINE - BUD DOCUMENT PREPARATION
Course ID
AM565
AM566
Course Name
BUD Overview and
Preparation
BUD Hands-On
Workshop
Date
Location
Class Times
March 4th
HUC 2.202-Travis
1:30 - 3:00 PM
March 5th
BV 1.338 (Downtown)
8:30 – 10:00 AM
March 12th
DB 1.402-(Downtown)
1:30 - 3:00 PM
March 13th
MB 0.328
1:30 – 3:00 PM
Refer to Budget Website for Budget Training information and
training handouts: http://utsa.edu/financialaffairs/Budget/
UPDATE ON HYPERION FOR BUDGET 2016
PUBLIC SECTOR PLANNING & BUDGETING (PSPB)
• Hyperion-Public Sector Planning & Budgeting (PSPB) will replace
the DEFINE-BUD for developing the FY15-16 Annual Operating
Budget.
• Hyperion-PSPB receives and sends information between PeopleSoft
FMS and HCM on a periodic basis. This planning tool is a flexible
web and Microsoft Office based planning application.
• Hyperion PSBP has pre-built position planning models, combined
with sophisticated planning and budgeting process management
features used for planning, budgeting and forecasting.
• Project is running concurrently with PeopleSoft and being tested by
Budget Planning and Development Office. A user test group of 50
participants has been established and expected to take place closer
to rolling out Hyperion-PSPB next year