Transcript Budget Update

BUDGET UPDATE:
MID-YEAR REVIEW AND
BUDGET CALENDAR
MARY SIMON, SR. DIRECTOR
BUDGET PLANNING AND DEVELOPMENT
FEBRUARY 18, 2015
AGENDA
• 84th Legislative Process
• Trend - Paying Semester Credit Hours (SCH)
• Tuition and Student Fee Revenue Projections
• Revenue Projections and Assumptions (Mid Year FY 2015 and
Budget 2016)
• Revenue / Expense Budget Planning
• Hyperion Public Sector Planning & Budgeting (PSPB)
• 2016 Budget Planning Calendar
• Q&A
84TH LEGISLATURE 2016-2017
LEGISLATIVE APPROPRIATION REQUESTS (LAR)
PROCESS
State of Texas’ two-year budget takes roughly twice that amount
of time to prepare, produce, and administer. Agencies develop
Legislative Appropriations Requests in the first year and the
legislature approves the General Appropriations Act in the second
year. The approved budget is implemented over the next two
years.
 Strategic Planning – Spring 2014
 LAR Submission – Summer 2014
 Legislative Budget Board (LBB) and Governor’s Office Budget
Recommendations – Fall 2014
 General Appropriations Act (GAA) – Spring 2015
3
84TH LEGISLATIVE SESSION 2016-2017
FISCAL NOTES PROCESS AND POTENTIAL IMPACTS
 Fiscal Notes Process
State statute requires a fiscal note be prepared and accompany
a bill or joint resolution as it goes through the legislative
process. A fiscal note is a written estimate of the costs, savings,
revenue gain, or revenue loss that may result from
implementation of requirements in a bill or joint resolution.
Bills to Watch:
 Set-Aside Tuition for Financial Assistance
 Tuition Exemptions – Hazlewood
 Concealed Handguns
4
TREND - PAYING SEMESTER CREDIT HOURS
(SCH in thousands)
800
700
714.3
728.0
3.9
62.1
15.9
4.8
65.3
25.4
600
713.6
4.9
61.8
32.0
667.7
670.2
4.3
58.7
29.4
4.8
56.1
27.0
500
Grad Non-Res
Grad Resident
400
300
632.4
632.5
UG Non-Res
614.9
575.3
582.3
FY 2014
FRCST FY 2015
200
100
0
FY 2011
FY 2012
FY 2013
UG Resident
YEAR OVER YEAR - PAYING SCH
FALL AND SPRING COMPARISON
FALL 14
BUDGET
UG - Resident
FALL 14
Certified
FALL 13
Certified
FALL over FALL
Incr. (Decr.)
% Change
271,144
281,710
277,221
4,489
1.6%
UG - Non-Resident
12,902
12,809
14,257
(1,448)
(10.2%)
G - Resident
21,705
20,153
20,510
(357)
(1.7%)
G - Non-Resident
1,815
2,040
1,835
205
11.2%
Doctoral - Resident
5,247
5,182
5,172
10
0.2%
49
134
80
54
67.5%
312,862
322,028
319,075
2,953
0.9%
Doctoral - Non-Resident
Total – Paying SCH
UG - Resident
SPRING 15
SPRING 15
SPRING 14
BUDGET
Pre- Certified Est.
Certified
SPRING over SPRING
Incr. (Decr.)
% Change
245,534
249,882
249,195
687
0.3%
UG - Non-Resident
11,684
11,811
12,963
(1,152)
(8.9%)
G - Resident
19,655
20,864
19,923
941
4.7%
G - Non-Resident
1,643
2,128
1,671
457
27.3%
Doctoral - Resident
4,752
4,800
4,806
(6)
(0.1%)
44
130
130
0
0.0%
283,312
289,615
288,688
927
0.3%
Doctoral - Non-Resident
Total – Paying SCH
TUITION AND STUDENT FEE REVENUE
PROJECTIONS (PRELIMINARY)
($000)
Budget
FY2015
Forecast
FY2015
$
Change
%
Change
$147,251
48,348
98,903
$151,033
49,797
101,236
$ 3,782
1,449
2,333
2.6%
3.0%
2.4%
294
294
0
0.0%
$70,066
43,499
26,567
$71,049
44,137
26,912
$983
638
345
1.4%
1.5%
1.3%
TOTAL Incidental Student Fees
Designated Program, Course Fees
Auxiliary Student Parking
Tuition and Student Fees
LESS: Tuition Set Asides
$19,286
15,410
3,876
$236,897
(5,060)
$19,286
15,410
3,876
$241,662
(5,180)
0
0
0
4,765
(120)
0.0%
0.0%
0.0%
2.0%
(2.4%)
NET Tuition and Student Fees
$231,837
$236,482
4,645
2.0%
TOTAL Tuition
Statutory Tuition
Designated Tuition
Lab & Supplemental Fees
TOTAL Mandatory Student Fees
Designated - Mandatory Fees
Auxiliary - Mandatory Fees
Note: Forecast based on PAYING SCH Certified FALL, Pre-Certified SPRING (est) and Budget SUMMER
REVENUE PROJECTIONS & ASSUMPTIONS
MID YEAR FY 2015 AND BUDGET 2016
Methodology:
•
Revenue projections are based on Paying SCH and/or student headcount (i.e.
Mandatory fee projections).
•
Paying SCH Total 670,169 based on Certified FALL 14, Pre-Certified SPRING 15 and
Budgeted SUMMER 15
•
Incidental Fee projections are under review and will be based on trend analyses
Full Year Forecast FY 2015

Budget adjustments will be recorded for Mandatory and Incidental Fees based on
current projections

Fee Administrators & Area Reps will be notified in early March following Paying
SCH pre-certified data
Operating Budget 2016
Tuition and Mandatory Fee Budgets are expected to remain relatively flat at current
budget levels

Incidental Fee Budgets will be reviewed and recommendations provided in March

Any deviations to projections will need to be discussed and approved by Sr. Budget
Director prior to departmental submissions
EXPENSE BUDGETS - STATUS QUO BUDGETS
DEPARTMENTAL ACCOUNTS FUNDED WITH DESIGNATED TUITION
Status Quo Base Budgets
• Departmental Operating budget preparation assumes no new money,
i.e. ‘same base budgets’
• Budget Development process begins before budget planning is complete
• University Strategic Resource Planning Council will review budget
recommendations in Spring for tuition, fees and semester credit hour
projections
• Budget Office will update Annual Operating budgets for impacts
based on final allocations
Exception: Budgets funded by fees will be coordinated with areas
should estimates be further modified.
HYPERION FOR BUDGET 2016 (1 OF 2)
PUBLIC SECTOR PLANNING & BUDGETING (PSPB)
• UT Share Hyperion-Public Sector Planning & Budgeting (PSPB) will be used for
developing Budget 2016
• Budget Development will be semi-centralized with Area Budget Coordinators
identified by VP Areas
•
•
•
•
Approximately 50 Budget Coordinators have been selected
UTSA is only campus with update access to Department Area Budget Coordinators
Area Budget Coordinators will review, reconcile and update final budgeted amounts
Final Budgets will route from Area Budget Coordinators to each VP Budget
Coordinator
• Hyperion PSPB planning tool is a flexible web based application
• Base Line Budget will be established using Budget 2015 + Permanent Transfers
• System is loaded with converted data based on DEFINE BUD System and PeopleSoft
HCM position data, reflecting the latest salaries upon data load
• Position attributes (i.e. FTE, % funding distribution, etc.) are used to calculate budgets
• Non-transactional based system and will reflect ending balances by cost center
• Updates to budget amounts can be made via spreadsheet uploads
• Permanent position updates require data entry in system to reflect changes and/or
updates processed in PeopleSoft HCM
HYPERION FOR BUDGET 2016 (2 OF 2)
PUBLIC SECTOR PLANNING & BUDGETING (PSPB)
• Training will be provided by Central Budget to Area Budget Coordinators
• Hyperion training materials are being provided by UT Share
• Central Budget will be sending information to Area Budget Coordinators and
provide system training towards the end of March
• Budget Office will provide preliminary reports to Area Budget Coordinators
• Report data will assist in the review of Hyperion data prior to training
• Reports to include Original Budgets, Permanent Positions and Permanent
transfers by cost center
• Reporting will be downloadable to MS Excel by Area Budget Coordinators
• Hierarchical reporting capabilities (department hierarchy; roll up by VP)
• MS Excel spreadsheets will display positions and comparative Budgets
• Decentralized reporting with flexible report formats (i.e. groupings by Fund,
Department and Cost Center)
• Area Budget Coordinators will coordinate and distribute budget reports to
Department Administrators for the final budget development
2016 BUDGET PLANNING CALENDAR
Feb 18
Planning Calendar to Financial Area Reps (FAR)
March 10
Mid-Year Revenue Adjustments Coordinated with Fee Administrators
March 12
Draft 2016 Revenue Projections (Mandatory and Incidental Fees) provided to Fee Administrators
March 24
Hyperion PSPB - Opens to “Area Budget Coordinators” (Baseline Budget 2016)
Mar 24 - 27
Hyperion PSPB Budget Training to Area Budget Coordinators (T&D booklet– closed enrollment)
TBA - Areas
Internal Department Deadlines coordinated by VP Areas for Hyperion Data Review
March 30
Benefits Template posted to website and Non-E&G Longevity Report information
April 7
Draft Debt Service Budgets provided to Financial Area reps
April 8-14
Hyperion PSPB Hands on training to Area Budget Coordinators (T&D booklet– closed enrollment)
April 24 - 30
Hyperion PSPB – Reconciliation by Area Budget Coordinators – Budget 2016 Version 1
May 1 - 8
Hyperion PSPB – Reconciliation by Central Budget Office – Budget 2016 Version 2
TBD
Strategic Resource Planning Council meeting to review FY16 Revenue projections; Resources and
Requirements for Annual Operating Budget
May 27 June 10
Preparation for UT System Budget Goals & Priorities Hearing
June 10
UT System/UTSA Budget Goals & Priorities Hearing
June 29
Draft FY16 Operating Budget due to UT System
July 15
Final FY15 Operating Budget due to UT System
Aug 21-22
FY15 Operating Budgets approved by Board of Regents