Transcript RTA Process for Travel

Disbursements and Travel Services
RTAs/Travel Authorizations
FAR Meeting – May 6, 2014
RTA’s in Define
• Outstanding travel encumbrances in Define
were disencumbered at the end of 4/30/14
• Outstanding RTA’s with remaining
encumbrances will be re-entered into PS for
travel beginning May 1st and going forward
• RTAs cannot be created in PS for past travel
dates
RTAs for Past Travel
• RTAs authorized in Define will be
reimbursed through the T&E module but not
tied to a TA # in PS (will be handled as an
expense report)
• In PS, notate in COMMENTS section the
RTA# or TV# from Define
• A completed TAF (Travel Authorization
Form) is required to reimburse unauthorized
travel
New Travel Authorization Form
(TAF)
• Required to approve travel during interim
process (May 1st- May 12th)
• Required for any unauthorized travel
• Required to correct any travel authorizations
approved in PS
Travel Agencies and Travel
Authorization Requirement
• Full Service:
Provide CTP or ATI with a verbal certification that a
TAF has been approved prior to procuring airfare for
period May 1st- May 12th
• CONCUR:
Key in to RTA or TA field “Approved TAF” to
procure airfare from May 1st- May 12th
Processing Travel Advances and
Reimbursements Training
(PS 204.01)
May 8th
May 9th
May 15th
May 16th
May 22nd
May 29th
8:30 -12:00
8:30 -12:00
8:30 -12:00
8:30 – 12:00
8:30 – 12:00
8:30 – 12:00
MB 0.328
MB 0.328
MB 0.328
UH2 1.114
FS 3.412 DT
MB 0.328
Resources:
• Request for Travel Authorization Guideline
• Travel Advance Guideline
http://utsa.edu/financialaffairs/opguidelines/2.9.2.html
• Travel Card Guideline
http://utsa.edu/financialaffairs/opguidelines/0111.html
• Travel Reimbursement Guideline
http://www.utsa.edu/financialaffairs/opguidelines/0109.html