Transcript AU Event Website- Event Planning and Protocol Presentation

Campus Event Planning System
www.auburn.edu/auevent
Chris Green
844-9135
[email protected]
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Provides advice and guidelines for students,
faculty, and staff to put on successful and safe
events.
Works with students, faculty, employees, and
guests of the university to plan events on campus.
Tracks review of campus event requests and
provides advice regarding event facilitation in light
of university policies as well as city ordinances
and/or state statutes.
Tracks all types of events held on campus property;
however, meetings are not included in this process.
This system is NOT a booking agent.
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Public Safety
Risk Management and Safety
Auxiliary Services
Student Affairs
Facilities
Athletics
Parking Services
Housing and Residence Life
Communications & Marketing
Auburn Police Department
Auburn Fire Department
Other entities as they apply
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Ensures that your organization’s planner has fully
prepared for your event.
Allows campus event approvers to give feedback
and approvals in one central location – you no
longer have to go to many different places to seek
approvals
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Book a venue – you still must book your event with
the proper booking agent
Book security – you will still be responsible for
booking and paying for officers or other security
personnel as needed for your event
Eliminate all other necessary forms
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Student Affairs forms
Parade/Race Permits
Amplified Sound and Tent Permits
Forms for City Police and Fire
Take away control of your event – the event will still
belong to your organization – this is just an
approval to hold the event on campus
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Upload feature allows you to upload your route
Runs and Races will still need to be approved
through the city and the university using separate
forms
Runs and Races cannot be held on weekdays
Only 2 runs or races allowed per weekend on
campus on a first-come, first served basis
Graduation, game day, and other major events on
campus will be blackout dates for runs and races